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10 Habits of The World’s Most Productive People

10 Habits of The World’s Most Productive People

Everyone has had the experience of not having enough hours in the day to accomplish everything you need to. Given the busy lives that we all lead, staying organized and staying productive can be a challenge. It is easy to get caught up on the wrong path and waste valuable time you need to get things done. Take some advice from ten of the world’s most productive people about staying on task and staying productive.

1. No Email in the Morning

Author of The 4-Hour Workweek Tim Ferriss has a brilliant strategy for handling the ubiquitous time-sink that is email. He spends the first few hours of the day ignoring it. According to Ferriss:

“You might need to get into your email to finish 100% of your most important to-dos. But can you get 80 or 90% done before you go into Gmail and have your rat brain explode with freak-out, dopamine excitement and cortisol panic? Yes.”

2. Create a System for Certain Tasks

When you have something you work on everyday it is best to create a system to handle it efficiently and without getting overwhelmed. Tony Hsieh, CEO of Zappos.com has come up with a strategy for staying on top of emails that he calls “Yesterbox.” Each morning when he boots up his computer he only answers emails he received the day before. As he explains on yesterbox.com:

“The great thing about this is when you get up in the morning, you know exactly how many emails you have to get through, there’s a sense of progress as you process each email from yesterday and remove it from your inbox, and there’s actually a point when you have zero emails left to process from yesterday.”

3. Limit Decision Fatigue

Each time you have to make a decision you use up a little bit of your limited supply of mental energy. To make the most of your cognitive reserves eliminate unnecessary decisions and simplify others. Take an example from productivity gurus like Steve Jobs, Barack Obama, and Albert Einstein and wear the same outfit every day. By not spending time and energy on picking out clothes, you have more time and energy to devote to more worth-while things.

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4. Handle Things Once

When swift action or decision-making is required, use Harvard Business Professor Robert Pozen’s OHIO strategy and Only Handle It Once. If you get an important email that requires your attention, reply immediately and move on to the next task. Keep your day moving and keep easily finished tasks off your to-do list.

5. Prioritize Tasks

Sometimes the best strategies for staying productive are the most obvious. Facebook founder and CEO Mark Zuckerberg stresses the importance of getting easy tasks out of the way in rapid-fire succession:

“I think a simple rule of business is, if you do the things that are easier first, then you can actually make a lot of  progress.”

6. Take Vacations

In a world where everyone is always fighting to get ahead it might seem counter-intuitive to go on vacation, but more and more companies are adopting policies that make time away from the office mandatory. Taking some time to clear your head and relax can do wonders for your productivity when you return. Follow Yahoo CEO Marissa Mayer’s philosophy:

“I pace myself by taking a weeklong vacation every four months.”

7. Sleep

Similar to taking regular vacations, getting a good night’s sleep will recharge your brain and improve your ability to stay on task. Huffington Post founder Arianna Huffington swears by the strategy of stepping away from a perpetually busy schedule to get the necessary amount of rest (at least 7 hours a night). Not only are you more able to make decisions when you’re rested, those decisions tend to be of better quality and you are less likely to feel overwhelmed by them.

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8. Stay Fit

Take a page from Virgin CEO Richard Branson’s playbook and treat working out like it is part of your job. Many productive people (and scientists alike) find that engaging in at least 20 minutes of moderate intense exercise each day keeps their brains working at a high level and their energy levels high to match.

9. Start Early

You may not love the idea of waking up at the crack of dawn but a surprising number of the world’s most productive people love to get a head start on their day by starting early. Starbucks CEO Howard Schultz takes advantage of working at a company built on foundations of caffeine:

“I get up around 4:30, and naturally the first thing I do is make some coffee.”

10. Keep a Routine

Let’s end with a tip from one of the busiest and most powerful men in the world, US president Barack Obama. The secret that keeps him from getting overwhelmed when the going gets tough is to keep to a strict schedule. In addition to only ever wearing blue or gray suits, the leader of the free world insists on his morning workout, dinner with his daughters, and having a late night block of time devoted to reading and preparing for the next day’s work. By limiting uncertainty, he is able to stay maximally productive.

Featured photo credit: Joe Crimmings via flickr.com

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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