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10 Apps You Would Find in a Successful Person’s Phone

10 Apps You Would Find in a Successful Person’s Phone

Whether you are getting stuck on the go and want to convey a message to your team members, or trying to remember something you have forgotten, your phone has become a formidable tool for success. It offers convenience, reliability and more work done in less time. Here are 10 things you will find in the phone of successful people.

Flipboard

Flipboard helps you to stay on top of the news. With Flipboard you have all the stories from around the world collated on your phone, from travel hotspots to magazines to stunning photographs to fun GIFs. Flipboard offers successful people the opportunity to stay ahead of the industry news they are interested in.

DropBox

DropBox is similar to Google Drive as it helps you to access files, send documents and share links. Many entrepreneurs and business leaders have great things to say about this app as it helps them get work done when they are on the go. DropBox is simple to use, playful and informative.

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Dragon Dictation

This app improves the productivity of many successful people because it remains the best-working dictation app. While on the go, with this app you can speak into your phone and have your typing done by it. You can send a text message, write an email, or post to Twitter or Facebook with it. Although you need to be connected to the internet while you use it, it remains efficient for keeping in touch and processing your written messages.

Mint

What Mint does for successful people is to manage their finances. With Mint you can keep your eye on all of your personal finances while on the road. Mint consolidates all of your online banking, investment accounts, debts and expenses. If you are leaking money or running into tight financial situations, Mint will suggest ways for you to save.

Evernote

Evernote provides you with a workspace that allows you to store your notes, personal information, files, documents, photos, audio recordings, web pages, images and much more. Evernote also has powerful search features and is beneficial on the go when it comes to referencing information. A premium account provides you with 1,000 MB for just one month.

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LinkedIn

With LinkedIn successful people can build their personal brand, make connections, and stay informed on personalized news. Added to these features are also opportunities to get advice and inspiration from industry leaders and influencers, get in the loop about the best jobs available and find people you may know.

Pocket

You don’t need to clutter your workday by reading through an entire story on Bloomberg Business or Washington Post. With Pocket you can simply save such stories and read it at your own convenience.

Casual Project Management

With Casual Project Management you become more visual and collaborative with your work team. CPM is a business tool that makes projects easier, simpler and portrays a more casual tone when connecting with other members of your team. You can keep them in the loop and get to be visually connected at the same time.

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Slack

slack-logo

    Slack is very beneficial for teams because it alters annoying attachments that comes from other Chat services. It offers a smooth communication for many employees. With Slack you can get everyone on board, search through conversations and never miss a thing. It helps your team to be more productive, as well as offers an easy platform in the process.

    The Swizzle

    Swizzle helps you put a stop on junk mails that you are tired of receiving but are too busy to unsubscribe from the mailing list. With Swizzle you can unsubscribe and gather up all the bulk mail you receive into a single digest message while you can sift through tthe ones you are interested in at a later and more convenient time. 

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    Featured photo credit: Stock Iphone Business Mobile Phone Communication/FirmBee via pixabay.com

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    Casey Imafidon

    Specialized in motivation and personal growth, providing advice to make readers fulfilled and spurred on to achieve all that they desire in life.

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    Last Updated on February 25, 2020

    How to Create a To-Do List that Super Boosts Your Productivity

    How to Create a To-Do List that Super Boosts Your Productivity

    It’s 6:00 am. You have just woken up and are ready to take a shower. After the showering, it’s time to eat breakfast, catch the news by reading the morning paper, and then start your work.

    You are feeling wonderful, relaxed, and happy. You have very high expectations for the day and you want to be as productive as possible.

    Fast forward to 2 pm the same day. You are working in a rush and you barely had a chance to take a lunch break.

    You start to feel a bit stressed and tired because of the busy schedule. Besides, it seems that you have to go back to certain tasks and fix them, because you didn’t have time to focus on them properly.

    The day which started so fine has turned into a stressful one. You just jump from one task to another – as quickly as possible – without doing anything properly.

    You wish you’d find a reset button, so that you could start your day from all over – with a different strategy.

    What you probably experienced was this: you planned your day the night before and you felt you were on top of your tasks.

    However, things started to go wrong when you kept adding tasks after each other to your list and finally your task list was many miles long. Your to do list also contained tasks which were pretty much impossible to get done in one day.

    The other point which contributed to your hectic and stressful day was not understanding how much time completing a particular task would take and when to execute the task. If you had this information, it would have been easier to figure out the right timing for executing the task.

    Finally, there really wasn’t any flexibility in your plans. You forgot to add a buffer between tasks and understand that certain tasks are much larger than what they seem outside.

    But you know what – these reasons alone weren’t the main reason for your stress and busyness …

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    What People Are Wrong About a To-Do List

    Do you really know what you are supposed to do?

    How much time did you actually spent on planning your day – was it just 5 minutes while the television set was distracting you?

    If so, then this was probably the biggest reason why your day became so stressful.

    When you plan your days, you should truly understand the tasks you are about to do – and what it takes to accomplish them. This is necessary especially with important tasks, because you are able to make progress with the tasks that matter the most.

    The lack of time spent on planning will also be shown as too many big tasks stuffed to your daily list. If you haven’t broken down the task into smaller pieces, it’s probable that you are not going to get them done during the day. This in turn makes you to beat yourself for not completing your task list.

    Finally, don’t treat creating a task list just like some secondary thing that you try to do as quickly as possible. In fact, when you pay more attention to your next day’s task list, the more likely is the list going to be realistic and less stressful for you.

    Components of a Good To-Do List

    When I talk about a good task list, I consider these characteristics to be part of it:

    Balanced

    The task list contains both important and less important tasks. Let’s face it: although we all would like to work on just important tasks ( e.g. goal related ones), we have to take care of the less important tasks as well (like running errands, taking care of your household or other everyday stuff).

    Enough Flexibility

    What happens when you have planned a task, but you are unable to take care of it? Do you have a plan B in place? If not, try to figure out the alternative action you can take in these scenarios.

    Time for Transitions

    Understand that transition times also eat your time. Make sure that when you plan your task list, this time is also included in your plans. Adding some extra buffer between tasks will make your list more flexible and realistic.

    Not Too Many Tasks for One Day

    Giving you an exact figure on how many tasks you should have on your daily list is difficult. It depends on your situation. But I’m willing to say that anything between 5-10 tasks should be enough for a day.

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    Understand that certain tasks are very quick to take care of, so it’s easier to include more tasks on certain days. Just make sure that there are also important tasks on the list so that you are able to move on with your bigger projects.

    Shield of Protection

    Build a shield of protection around your task list, so that as few tasks as possible can land to your list and that the number of items on your list won’t increase during the day.

    In the first case, try to eliminate the sources for your tasks. This is done by reducing your commitments and limiting the projects you have. The fact is that the more commitments (or projects) you have, the more likely they are going to end up as tasks for your daily list.

    In the second case, make your list a closed one. I learned this concept by reading Do It Tomorrow and Other Secrets of Time Management by Mark Forster. In order to create a closed task list, all you have to do is to draw a line under the last task on the list. When you have done this, you are not allowed to add any new tasks to your list during the day. This ensures that the number of tasks is actually decreasing as the day goes on.

    How to Create a To-Do List That Boosts Your Productivity

    To make a list that you can actually accomplish the next day, do the following:

    1. Eliminate the Tasks

    Go through your commitments and decide if you really need each one.

    For instance, I was an active member of our local computer club in my hometown, but then I realized that I don’t have enough time for that activity anymore. Although I’m still a member of the club, I don’t participate in its activities anymore. This has eliminated the tasks related to that commitment.

    2. Take Your Time to Plan the List

    Don’t rush creating your task list – spend some time on the planning phase. If required, “isolate yourself” for the planning part by going to a separate room in your home (or even going outside your home). This way, you can actually think the tasks thorough before you enter them onto your list.

    Try to spend at least 15 minutes with your list when you plan it.

    3. Move Important Tasks to the Beginning

    When planning your day, make sure that the important tasks are at the beginning of your list. This ensures that you get those tasks done as quickly as possible.

    For instance, as a blogger, I make sure I have the content creation tasks at the beginning of my list. As soon as I wake up, I attack those tasks immediately and they get done before I go to work.

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    4. Track the Recurring Tasks

    You might have recurring tasks on your list, but do you know how much time they take to accomplish?

    If you don’t, make sure you do some time tracking to figure it out. This helps you to plan your day better, as you know how much time a task takes and if there is a certain time slot in your daily schedule, when the task could be executed.

    5. Batch Similar Tasks

    Look at your list and find out if there are similar tasks that you can batch-process. This way, you can get certain tasks off your list faster and easier.

    6. Define the Tasks in More Detail

    Don’t just include a task like “build a website” on your list; make sure you have broken the task to smaller pieces. The smaller the tasks are, the easier it is to take accomplish them.

    7. Do Some Prep Work in Advance

    Make sure that you prepare for certain tasks in advance.

    For instance, I write the outlines for my guests post on Sundays, so that it’s easier (and faster) for me to start writing the actual posts when I wake up. With a little bit of prep work, I speed things up and make sure tasks get done when the right day comes.

    8. Automate the Maintenance

    Naturally, you could use a pen and paper approach to your task list, but try to take advantage of technology too. In fact, try to find a tool that takes care of the maintenance of your task list for you. My preferred tool is Nozbe, but there are other task management applications that you can try too.

    9. Know Your Task Types and Your Schedule

    Finally, when you plan your day, ask yourself these questions:

    What else do I have on the schedule?

    This question refers to your personal schedule. For instance, if you are traveling, make sure that your list reflects to this fact. Don’t try to “overstuff” your list with too many tasks, since it’s more likely you get only a fraction of them done.

    Is the task a gatekeeper?

    This question asks if the task is blocking other tasks to be executed.

    Every once in a while, we might have a task, which has to be taken care of first. After you have done that, only then you can take care of the sequential tasks.

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    When you focus on creating your task list in a focused manner, you’ll be able to spot the gatekeepers easily.

    Do I have icebergs on my list?

    This question asks if your task is actually much bigger than what it seems. Sometimes when you start working on a task, you’ll soon realize that it’s much bigger than what you initially thought (compare them to icebergs, where only the tip of the iceberg is above the sea level, but the majority of the ice is below the water).

    Once again, when you focus enough on your task list during the creation phase, it’s easier to spot these “icebergs” and split the tasks into smaller, much more manageable chunks.

    Is the task distraction-proof?

    This final question asks if the task is distraction-proof. Not all the tasks are created equal: some tolerate more distraction, while others require your full attention.

    For instance, I can check my Twitter stream or do simple blog maintenance even when I’m around my family. These tasks are distraction-proof and I can take care of them – even if I don’t have my full attention on them.

    The Bottom Line

    If you still have a hard time of achieving your daily tasks, make sure that you analyze the reasons why this happened. If anything, do not beat yourself up for not finishing your task list.

    No one is perfect and we can learn from our mistakes.

    It takes a bit practice to create a “smiling” task list. However, once you learn to put all the pieces together, things are going to look much better!

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    Featured photo credit: Jacqueline Kelly via unsplash.com

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