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7 Uses for a Virtual Machine

7 Uses for a Virtual Machine

VMWare has announced the release of VMWare Server 1.0 for FREE. Formerly known as GSX server, this product allows you to take a reasonably powerful server (say a box with two processors and 4 GB of memory) and lets you serve up virtual machines. Virtual machines, by the way, are best thought of as little instances of a computer, acting as if it’s a whole computer with network IP and everything, running on a bigger box. So, you can load the software, build virtual machines, and those machines (software) will act like they’re full-fledged computers in their own right.

This isn’t dual-booting or partitioning. You can access these all at the same time. (The more running at one time, the slower things will eventually get). You can network them together with a virtual network switch.

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Who cares? Too techy! Stick with me, kids.

Uses for Virtual Machines

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  • Try new operating systems– Want to try out Ubuntu? Put together a VM (shorthand for virtual machine) and build Ubuntu on it. Suddenly, you can launch and try dozens of operating systems without much hassle.
  • Test your software– Are you the next 37Signals? You can use VMs to try your software or web app or even site design on a variety of boxes by just building virtual machines and running the tests there. Because the “machines” boil down to a couple of files, the cool thing is, you can copy them, you can back them up. You can burn them to a DVD and ship a fully configured system to someone across the globe.
  • Set up an office quickly– Imagine you’re gearing up for a political campaign, or you’re going to build a retail store in a new town. You need an office with a mail server, a print server, a file server, and some desktop systems. You could have your people on the ground go buy a server from the local computer store (or ship one, whatever), and ship them the DVD with your images on it (or a hard drive). About a half hour later, you could have everything configured and running. Imagine emergency management logistics with this in place?
  • Small Biz disaster recovery– This isn’t highly recommended, but it’d work if you’re bootstrapping. Say you’re hosting a few webservers with your amazing app on them. Your house gets hit by lightning. Your site is off the air. Now, imagine that scenario but you’ve got virtual backups of the latest build and configuration ready to install and deploy wherever else you’ve got a point of presence. Poof. You’re online again.
  • Build kid boxes– Build Edubuntu (a kid flavored Ubuntu) on a virtual machine for the kids (the specs I mention above are for heavy users, but you could get away with a lot less if you only ran ONE VM). If (when) things go sour from one too many “tweaks,” just drop the VM and restore from your pristine copy. Talk about easy. You can get them back on the net in under 10 minutes.
  • Backup your system– When you get ready to move from XP to Vista, you can use VMWare to make a backup of your old system. If things go horribly sour, you could have the VM version up and running in short order. By the way, you can have TWO servers, and have a copy of the VM on both. This would give you even more business continuity, should something happen to the server.
  • Save Legacy Systems– Offices and data centers often have an old box around that just can’t be mucked with. There’s additional software you can use to do what’s called a P2V switch, a physical-to-virtual conversion, where the old box’s “image” gets copied onto the virtual machine files, and thus, gives you a hopefully-operational clone of the old grandpa box in the corner.

This is on the techier end of life hacking, I admit, but you might be able to glean some ideas from this that translate to what you’re doing in your own world. And believe me, virtual machines do make your life easier, if you have to work with lots of moving parts. I use the big daddy version of this software in our enterprise systems, and it’s a lifesaver.

And not for nothing, the people who WORK for VMWare (owned by EMC), and who represent them in sales and in customer service, are really nice and helpful. The community around the product is really good. The documentation and forum support is good. This is a robust software you can really put to some good uses.

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Download Squad is where I saw this first, so I’ll give them the link. VMWare.com is where you get this software, but read Download Squad’s thoughts first:

VMWare Server 1.0 Now Free – [via Download Squad]

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–Chris Brogan has 16 years experience in telecommunications and wireless technologies. He attempts to forget about it from time to time by writing for Lifehack.org, and also at [chrisbrogan.com]. For whatever reason, he wants to be a podcaster when he grows up, and does that kind of stuff out of Grasshopper Factory.

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Last Updated on July 27, 2020

20 Time Management Tips to Super Boost Your Productivity

20 Time Management Tips to Super Boost Your Productivity

Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

1. Create a Daily Plan

Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

Here’s How to Create a To-Do List that Super Boosts Your Productivity.

2. Peg a Time Limit to Each Task

Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

3. Use a Calendar

Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

4. Use an Organizer

An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

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These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

5. Know Your Deadlines

When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

6. Learn to Say “No”

Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

7. Target to Be Early

When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

For appointments, strive to be early. For your deadlines, submit them earlier than required.

Learn from these tips about how to prepare yourself to be early, instead of just in time.

8. Time Box Your Activities

This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

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You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

9. Have a Clock Visibly Placed Before You

Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

10. Set Reminders 15 Minutes Before

Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

11. Focus

Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

12. Block out Distractions

What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

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When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

13. Track Your Time Spent

When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

You can find more time tracking apps here and pick one that works for you.

14. Don’t Fuss About Unimportant Details

You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

15. Prioritize

Since you can’t do everything, learn to prioritize the important and let go of the rest.

Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

16. Delegate

If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

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When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

17. Batch Similar Tasks Together

For related work, batch them together.

For example, my work can be categorized into these core groups:

  1. writing (articles, my upcoming book)
  2. coaching
  3. workshop development
  4. business development
  5. administrative

I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

18. Eliminate Your Time Wasters

What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

19. Cut off When You Need To

The number one reason why things overrun is because you don’t cut off when you have to.

Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

20. Leave Buffer Time In-Between

Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

More Time Management Tips

Featured photo credit: Unsplash via unsplash.com

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