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The Quick & Dirty Guide to Personal Wikis

The Quick & Dirty Guide to Personal Wikis

    Personal wikis were a big fad for productivity geeks for a while, but that seems to have toned down a lot through 2008. Wikis are still incredibly useful, and can make you more productive. You can think of a personal wiki like a bit of a catch-all binder.

    Whether you want to manage personal information, use it as a freelance web-worker, or to manage your corporate work, this article will introduce you to a few of the options out there and kickstart you with some ideas for getting productive using your wiki.

    Personal Wikis You Can Use

    This is by no means a comprehensive list, so if you have a favorite wiki, let us know about in the comments section. Here are a few of the popular options. I’ve listed some web-hosted, self-hosted and cross-platform wikis. There are plenty of great desktop apps for each major platform, but we’ll discuss them in another article.

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    Luminotes is a personal wiki with both free and paid options. The free option allows one user account on your wiki and provides 30mb of storage space. It’s WYSIWYG, so no need to learn a whole new markup language.

    Wikispaces offers free public wikis, and private wikis that cost between $5 and $20 a month. For a personal wiki, you’ll usually want private, but $5 is pretty cheap.

    @Wiki is completely free and offers WYSIWYG, file importing and multiple authors. If you’re going beyond the traditional personal wiki and using it for team organization, @Wiki allows you to monitor your wiki through RSS feeds.

    Wikihost is another free service that provides private and public wiki options.

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    TiddlyWiki is pretty unique in the field of wikis and if you want simple and minimal, this is the one for you. Your TiddlyWiki wiki will consist of one page, where you append entries and notes. It has a good search feature for wading through the page and finding the right info as your “wiki” gets longer.

    Wikidot is another free wiki option. It’s unique feature is AdSense integration, but since clicking on your own ads is against Google’s policies, this isn’t likely to help you much. ;)

    MediaWiki—if you’ve got the know-how to get the software that Wikipedia uses running on your computer and the patience to customize it, this may be a good one for you. You’ll need to have a PHP/MySQL server running on your computer, or if you want to use it in multiple locations, on your hosting account.

    Getting to Know Wiki Markup

    Many of the options provided come with WYSIWYG editors, but others don’t. For instance, if you set up a MediaWiki installation on your local server, you’ll find yourself without one (I believe there are plug-ins that’ll add it, though). WYSIWYG or not, getting to know wiki markup is handy, even if it’s just to troubleshoot pages that just won’t behave.

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    Fortunately, Wikipedia has an extensive and comprehensive guide on the subject. You’ll want to pay attention to how links are done—internal (inter-wiki) and external links are two different monsters.

    Note that not all wikis use the same markup language and you’ll have to see what your selected service is using. It’s a pain to learn a whole bunch of markup languages for the one purpose, so choose carefully and then invest the time in just one. Using a system that adopts the MediaWiki markup language is a good move, since it’s the one you’re most likely to need if other people invite you to participate in their own wikis. Honestly, I wish wikis had just used HTML and perhaps added some extra tags for wiki specific features, but you get what you’re given. Unless you’re a developer.

    Got One! Now What?

    Now you’ve got your wiki, what can you do with it? There are all sorts of possibilities.

    Empty your head—use your wiki to empty your head of thoughts and get them down so you don’t need to worry about them. Insomniac? Try this! This is also a core principle of GTD, so if you’re unhappy with your current method, this could work for you.

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    Note-takingEvernote too much for you? Blasphemy! Just kidding—a personal wiki can be a great note-taking app, whether it’s for ideas throughout the day, meetings, or lectures.

    Personal Knowledgebase—keep forgetting how that fancy can-opener works? Write the method down in your wiki (no kidding, I once had a can-opener that I kept forgetting how to use). What about moving house? There are a million and one things that need doing then—least of which is the endless list of companies and organizations you need to inform that you’ve changed your address. Get that list completed in your wiki and you can check it off next time you move.

    Writer’s Desk—I know a freelance writer who used a wiki as a word processor and client tracker in Internet cafes until she could afford a computer of her own. Unusual, but effective!

    Client manager—as I mentioned, my friend didn’t just use the wiki as a word processor, but to keep notes on clients. Keep your client contact details, invoicing dates, project details and past work in a wiki for easy reference.

    Joint projects—work on documents collaboratively with colleagues, or a freelancer you’ve teamed up with. It’s not the best collaborative word processor ever, but it’ll get the job done.

    Project Management—got a big project from a client or your employer to plan out and execute? Perhaps you’re planning a wedding and need someplace to keep track of all the annoying details and headaches involved (I wish I’d thought of this for my own!). Wikis can be highly effective project managers.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on September 28, 2020

    The Pros and Cons of Working from Home

    The Pros and Cons of Working from Home

    At the start of the year, if you had asked anyone if they could do their work from home, many would have said no. They would have cited the need for team meetings, a place to be able to sit down and get on with their work, the camaraderie of the office, and being able to meet customers and clients face to face.

    Almost ten months later, most of us have learned that we can do our work from home and in many ways, we have discovered working from home is a lot better than doing our work in a busy, bustling office environment where we are inundated with distractions and noise.

    One of the things the 2020 pandemic has reminded us is we humans are incredibly adaptable. It is one of the strengths of our kind. Yet we have been unknowingly practicing this for years. When we move house we go through enormous upheaval.

    When we change jobs, we not only change our work environment but we also change the surrounding people. Humans are adaptable and this adaptability gives us strength.

    So, what are the pros and cons of working from home? Below I will share some things I have discovered since I made the change to being predominantly a person who works from home.

    Pro #1: A More Relaxed Start to the Day

    This one I love. When I had to be at a place of work in the past, I would always set my alarm to give me just enough time to make coffee, take a shower, and change. Mornings always felt like a rush.

    Now, I can wake up a little later, make coffee and instead of rushing to get out of the door at a specific time, I can spend ten minutes writing in my journal, reviewing my plan for the day, and start the day in a more relaxed frame of mind.

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    When you start the day in a relaxed state, you begin more positively. You find you have more clarity and more focus and you are not wasting energy worrying about whether you will be late.

    Pro #2: More Quiet, Focused Time = Increased Productivity

    One of the biggest difficulties of working in an office is the noise and distractions. If a colleague or boss can see you sat at your desk, you are more approachable. It is easier for them to ask you questions or engage you in meaningless conversations.

    Working from home allows you to shut the door and get on with an hour or two of quiet focused work. If you close down your Slack and Email, you avoid the risk of being disturbed and it is amazing how much work you can get done.

    An experiment conducted in 2012 found that working from home increased a person’s productivity by 13%, and more recent studies also find significant increases in productivity.[1]

    When our productivity increases, the amount of time we need to perform our work decreases, and this means we can spend more time on activities that can bring us closer to our family and friends as well as improve our mental health.

    Pro #3: More Control Over Your Day

    Without bosses and colleagues watching over us all day, we have a lot more control over what we do. While some work will inevitably be more urgent than others, we still get a lot more choice about what we work on.

    We also get more control over where we work. I remember when working in an office, we were given a fixed workstation. Some of these workstations were pleasant with a lot of natural sunlight, but other areas were less pleasant. It was often the luck of the draw whether we find ourselves in a good place to work or not.

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    By working from home we can choose what work to work on and whether we want to face a window or not. We can get up and move to another place, and we can move from room to room. And if you have a garden, on nice days you could spend a few hours working outside.

    Pro #4: You Get to Choose Your Office Environment

    While many companies will provide you with a laptop or other equipment to do your work, others will give you an allowance to purchase your equipment. But with furniture such as your chair and desk, you have a lot of freedom.

    I have seen a lot of amazing home working spaces with wonderful sets up—better chairs, laptop stands that make working from a laptop much more ergonomic and therefore, better for your neck.

    You can also choose your wall art and the little nick-nacks on your desk or table. With all this freedom, you can create a very personal and excellent working environment that is a pleasure to work in. When you are happy doing your work, you will inevitably do better work.

    Con #1: We Move a Lot Less

    When we commute to a place of work, there is movement involved. Many people commute using public transport, which means walking to the bus stop or train station. Then, there is the movement at lunchtime when we go out to buy our lunch. Working in a place of work requires us to move more.

    Unfortunately, working from home naturally causes us to move less and this means we are not burning as many calories as we need to.

    Moving is essential to our health and if you are working from home you need to become much more aware of your movement. To ensure you are moving enough, make sure you take your lunch breaks. Get up from your desk and move. Go outside, if you can, and take a walk. And, of course, refrain from regular trips to the refrigerator.

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    Con #2: Less Human Interaction

    One of the nicest things about bringing a group of people together to work is the camaraderie and relationships that are built over time. Working from home takes us away from that human interaction and for many, this can cause a feeling of loss.

    Humans are a social species—we need to be with other people. Without that connection, we start to feel lonely and that can lead to mental health issues.

    Zoom and Microsoft Teams meeting cannot replace that interaction. Often, the interactions we get at our workplaces are spontaneous. But with video calls, there is nothing spontaneous—most of these calls are prearranged and that’s not spontaneous.

    This lack of spontaneous interaction can also reduce a team’s ability to develop creative solutions—there’s just something about a group of incredibly creative people coming together in a room to thrash out ideas together that lends itself to creativity.

    While video calls can be useful, they don’t match the connection between a group of people working on a solution together.

    Con #3: The Cost of Buying Home Office Equipment

    Not all companies are going to provide you with a nice allowance to buy expensive home office equipment. 100% remote companies such as Doist (the creators of Todoist and Twist) provide a $2,000 allowance to all their staff every two years to buy office equipment. Others are not so generous.

    This can prove to be expensive for many people to create their ideal work-from-home workspace. Many people must make do with what they already have, and that could mean unsuitable chairs that damage backs and necks.

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    For a future that will likely involve more flexible working arrangements, companies will need to support their staff in ways that will add additional costs to an already reduced bottom line.

    Con #4: Unique Distractions

    Not all people have the benefit of being able to afford childcare for young children, and this means they need to balance working and taking care of their kids.

    For many parents, being able to go to a workplace gives them time away from the noise and demands of a young family, so they could get on with their work. Working from home removes this and can make doing video calls almost impossible.

    To overcome this, where possible, you need to set some boundaries. I know this is not always possible, but it is something you need to try. You should do whatever you can to make sure you have some boundaries between your work life and home life.

    Final Thoughts

    Working from home can be hugely beneficial for many people, but it can also bring serious challenges to others.

    We are moving towards a new way of working. Therefore, companies need to look at both the pros and cons of working from home and be prepared to support their staff in making this transition. It will not be impossible, but a lot of thought will need to go into it.

    More About Working From Home

    Featured photo credit: Standsome Worklifestyle via unsplash.com

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