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The Quick & Dirty Guide to Personal Wikis

The Quick & Dirty Guide to Personal Wikis

    Personal wikis were a big fad for productivity geeks for a while, but that seems to have toned down a lot through 2008. Wikis are still incredibly useful, and can make you more productive. You can think of a personal wiki like a bit of a catch-all binder.

    Whether you want to manage personal information, use it as a freelance web-worker, or to manage your corporate work, this article will introduce you to a few of the options out there and kickstart you with some ideas for getting productive using your wiki.

    Personal Wikis You Can Use

    This is by no means a comprehensive list, so if you have a favorite wiki, let us know about in the comments section. Here are a few of the popular options. I’ve listed some web-hosted, self-hosted and cross-platform wikis. There are plenty of great desktop apps for each major platform, but we’ll discuss them in another article.

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    Luminotes is a personal wiki with both free and paid options. The free option allows one user account on your wiki and provides 30mb of storage space. It’s WYSIWYG, so no need to learn a whole new markup language.

    Wikispaces offers free public wikis, and private wikis that cost between $5 and $20 a month. For a personal wiki, you’ll usually want private, but $5 is pretty cheap.

    @Wiki is completely free and offers WYSIWYG, file importing and multiple authors. If you’re going beyond the traditional personal wiki and using it for team organization, @Wiki allows you to monitor your wiki through RSS feeds.

    Wikihost is another free service that provides private and public wiki options.

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    TiddlyWiki is pretty unique in the field of wikis and if you want simple and minimal, this is the one for you. Your TiddlyWiki wiki will consist of one page, where you append entries and notes. It has a good search feature for wading through the page and finding the right info as your “wiki” gets longer.

    Wikidot is another free wiki option. It’s unique feature is AdSense integration, but since clicking on your own ads is against Google’s policies, this isn’t likely to help you much. ;)

    MediaWiki—if you’ve got the know-how to get the software that Wikipedia uses running on your computer and the patience to customize it, this may be a good one for you. You’ll need to have a PHP/MySQL server running on your computer, or if you want to use it in multiple locations, on your hosting account.

    Getting to Know Wiki Markup

    Many of the options provided come with WYSIWYG editors, but others don’t. For instance, if you set up a MediaWiki installation on your local server, you’ll find yourself without one (I believe there are plug-ins that’ll add it, though). WYSIWYG or not, getting to know wiki markup is handy, even if it’s just to troubleshoot pages that just won’t behave.

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    Fortunately, Wikipedia has an extensive and comprehensive guide on the subject. You’ll want to pay attention to how links are done—internal (inter-wiki) and external links are two different monsters.

    Note that not all wikis use the same markup language and you’ll have to see what your selected service is using. It’s a pain to learn a whole bunch of markup languages for the one purpose, so choose carefully and then invest the time in just one. Using a system that adopts the MediaWiki markup language is a good move, since it’s the one you’re most likely to need if other people invite you to participate in their own wikis. Honestly, I wish wikis had just used HTML and perhaps added some extra tags for wiki specific features, but you get what you’re given. Unless you’re a developer.

    Got One! Now What?

    Now you’ve got your wiki, what can you do with it? There are all sorts of possibilities.

    Empty your head—use your wiki to empty your head of thoughts and get them down so you don’t need to worry about them. Insomniac? Try this! This is also a core principle of GTD, so if you’re unhappy with your current method, this could work for you.

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    Note-takingEvernote too much for you? Blasphemy! Just kidding—a personal wiki can be a great note-taking app, whether it’s for ideas throughout the day, meetings, or lectures.

    Personal Knowledgebase—keep forgetting how that fancy can-opener works? Write the method down in your wiki (no kidding, I once had a can-opener that I kept forgetting how to use). What about moving house? There are a million and one things that need doing then—least of which is the endless list of companies and organizations you need to inform that you’ve changed your address. Get that list completed in your wiki and you can check it off next time you move.

    Writer’s Desk—I know a freelance writer who used a wiki as a word processor and client tracker in Internet cafes until she could afford a computer of her own. Unusual, but effective!

    Client manager—as I mentioned, my friend didn’t just use the wiki as a word processor, but to keep notes on clients. Keep your client contact details, invoicing dates, project details and past work in a wiki for easy reference.

    Joint projects—work on documents collaboratively with colleagues, or a freelancer you’ve teamed up with. It’s not the best collaborative word processor ever, but it’ll get the job done.

    Project Management—got a big project from a client or your employer to plan out and execute? Perhaps you’re planning a wedding and need someplace to keep track of all the annoying details and headaches involved (I wish I’d thought of this for my own!). Wikis can be highly effective project managers.

    More by this author

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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