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Rico Clusters: An Alternative to Mind Mapping

Rico Clusters: An Alternative to Mind Mapping
Rico Cluster

    I’m not a big fan of mind mapping, though I concede that it does have its uses. Recently, I learned of a different approach to brainstorming that seems both more practical and better grounded in the way the mind works than traditional, Buzan-style mind mapping. This approach, called the Rico Cluster after its developer, Dr. Gabrielle Rico, focuses on the creation of a “web” of related and interconnected ideas, rather than radiating out from a central concept, and is intended to leverage the brain’s normal processes of communication between the right and left hemispheres. The idea is to work towards a kind of “critical mass”, where the language- and process-oriented left brain takes over from the visual- and pattern-oriented left.

    What is a Rico Cluster?

    Rico clustering is a brainstorming tool that emphasizes the connection between left-brain openness and connection-making and right-brain verbalization and ordering. Although it is intended primarily as a writing tool, it can also be applied to teaching — and Rico herself has written about its use as a therapeutic tool, as well.
    Here’s the basic idea:

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    1. Write a word in the middle of a sheet of paper.
    2. Circle it.
    3. Write down the first word or phrase that comes to mind and circle it.
    4. Draw a line connecting the second circle to the first.
    5. Repeat. As you write and circle new words and phrases, draw lines back to the last word, the central word, or other words that seem connected. Don’t worry about how they’re connected — the goal is to let your right-brain do its thing, which is to see patterns; later, the left-brain will take over and put the nature of those relationships into words.
    6. When you’ve filled the page, or just feel like you’ve done enough (a sign of what Rico calls a “felt-shift”), go back through what you’ve written down. Cross out words and phrases that seem irrelevant, and begin to impose some order by numbering individual bubbles or clusters. Here is where your right-brain is working in tandem with your left-brain, producing what is essentially an outline. At this point, you can either transfer your numbered clusters to a proper outline or simply begin writing in the order you’ve numbered the clusters.

    By the time you’ve started reviewing your clusters, your brain has done much of the work of fleshing out your ideas; all that remains is to put these relationships into words, which is what your left-brain excels at.

    The Rico cluster grabbed my attention because I’ve lately been thinking a lot about how to brainstorm alone and this seems to fit the bill. I suppose “regular” mind mapping would do the trick, but I was pretty put off by the extravagant claims made by mind-mapping advocate Tony Buzan; clustering seems much more down-to-earth and homey than Buzan’s elaborate, multi-colored, goal-oriented mind maps. Maybe that’s just me, and I’ve bought into mind mapping under a different name; so be it.

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    Rico Clusters as a Teaching Tool

    While my interest is in clustering as a brainstorming-for-one tool, it is easily adapted to a group situation, where ideas are thrown out and jotted quickly on a whiteboard. What’s missing, though, is the patterning — someone needs to draw the lines that form the clusters.

    A teacher or facilitator could do this, using the role of pattern-maker to subtly guide the discussion, but another option would be to have a student or, in a business setting, one of the brainstormers, take on this role, perhaps rotating and having a series of people draw in connecting lines. When the ideas start drying up (or the board is full) begin the process of sorting out and numbering ideas, with input from the group.

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    There is some evidence that brainstorming as a group is actually less effective than several people brainstorming individually and just combining their results, so I’m not sure I advocate this as an idea-generating tool. Instead, I see it as a way of helping a class draw lessons from a body of work — a book or play, a movie, a trip, or an experience. In a business setting, this might be a way to draw lessons out of a strategic failure, or develop new ways of applying existing processes.

    Clustering as a Therapeutic Tool

    Rico’s book Pain and Possibility: Writing Your Way through Personal Crisis suggests another use for clustering: using them to draw out unconscious sources of pain in the context of recovery and healing. While this is exactly the kind of extravagant claim I generally reject, it might be useful for other people so it at least deserves consideration. A feeling or source of pain is listed as the “seed” and ideas free-associated off of that. The process is akin to automatic writing, where the mind starts calling forth language and concepts without conscious filtering; hopefully we surprise ourselves with connections we hadn’t been aware of, or conflicts that we had carefully concealed from our conscious awareness.

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    Like I said, this isn’t the kind of thing I think generally works, but for some people this kind of emotional work proves very uplifting, so who am I to judge? For myself, I think I’ll stick with trying clustering to deal with the more mundane problem of generating and capturing writing ideas. If nothing else, it’s at least worth a try, especially if you’re the kind of person for whom traditional outlining is a real chore.

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    Last Updated on January 13, 2020

    The Importance of Reminders (And How to Make a Reminder Work)

    The Importance of Reminders (And How to Make a Reminder Work)

    No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

    Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

    Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

    A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

    Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

    In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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    From Creating Reminders to Building Habits

    A habit is any act we engage in automatically without thinking about it.

    For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

    This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

    The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

    That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

    Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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    The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

    Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

    But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

    The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

    The Wonderful Thing About Triggers — Reminders

    A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

    For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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    But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

    If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

    For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

    These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

    For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

    How to Make a Reminder Works for You

    Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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    Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

    Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

    My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

    Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

    I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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    Featured photo credit: Unsplash via unsplash.com

    Reference

    [1] Getting Things Done: Trusted System

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