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6 Item Checklist for Running Impressive Meetings

6 Item Checklist for Running Impressive Meetings

In 2006, I was elected President of the spanish chapter of Entrepreneurs’ Organisation, a volunteer-led organisation for successful entrepreneurs. Honestly, I was a mix of emotion: both proud of the honour; but nervous that I would not be capable of leading the group.

Our first board meeting was chaos. There was a paper agenda, but I failed to keep people focussed on the agreed discussions. Each board member would throw their own opinion in for every small point. We spent almost 4 hours sucked into petty administrative details. It was tiring.

I learnt over the next 3 months that my way of running meetings was not effective. It was not only that we were not agreeing and taking decisions, we each left the meeting less motivated than when it began. This was a volunteer board.  If I had been one of the board members back then, I would have skipped as many meetings as I could.

“That’s it, I don’t need this crap. I am going to Quit”

I was on the verge of resigning the presidency, and of resigning as a member due to my frustration. I said to myself “I am paying for this, I am frustrated and members are blaming me for every little thing that doesn’t work out”.

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I attended a training session for new chapter presidents run by a wonderful Canadian entrepreneur. She began the training “There are two types of people in this room: the first have had a mission to become chapter president for years, have conducted a campaign with a clear manifesto, bring a team and are now celebrating the achievement of a multi-year goal; the second…  went to the bathroom at the wrong moment and came back to find that they had been nominated for president…  and still feel that they didn’t really ask to be in the role.”

She paused while we laughed “I don’t care which is your path. But you have a clear choice to make… You can spend the next year saying that you didn’t really choose this; or you can decide to make the role your own. This training is for those who chose to make the role their own.”

She got me. I knew that I was the “bathroom-at-the-wrong-moment” president, not the multi-year campaign. I knew I was waiting for others to step up and make things fun. I knew that I had abdicated any real responsibility for the role to others. I made a decision in that moment to go for it. I decided I had nothing to lose. I had mentally decided to leave the organisation, resign my role – so there was no “risk” to me if I decided to make things run “my way”.

Over the next 2 years, I learnt how to run meetings that get volunteers engaged, proud, active and delivering big results. What works for volunteers also works for corporates, universities and professional associations.

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The Golden Rule of Leading Anything

It is always the leader’s responsibility. If you lead a meeting and it is not fun, it is your responsibility to act. If somebody comes unprepared, it is your responsibility to act.  It does not matter whether you wanted to be the leader or did not want to be the leader; it does not matter whether the others are older, richer, wiser, better looking, sexier or taller: your role comes with full responsibility.

If you don’t accept the Golden Rule, go play tetris or candy crush. Don’t bother with the rest of this blog post.

The 6 Item Participant Checklist for Impressive Meetings

1. Participants Felt Heard

My girlfriend is brilliant at this. I can come home and rant about something stupid that happened at work. She listens. She listens without adding her judgement. Often, my rants are idiotic. (I think she knows…  She doesn’t say.) She isn’t aiming to fix me. She accepts that I am saying that I am frustrated, that something unexpected happened. After about 2 minutes of feeling heard, I realise that I am ranting and I let it go.

2. Participants Leave Energised

An hour of talking about problems is not an engaging hour. What inspires us? Big dreams. Great locations. People’s life stories. Progress. Celebrating small wins. Recognition of good efforts. A big bureaucracy trades in problems. A volunteer organisation trades in the gift of people’s time.

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3. Participants Leave with New Perspectives

John D. Rockerfeller, the richest man in the world back in the 1850s, was famous for his ability to look like he was almost asleep in a meeting… and then suddenly sit forward and ask a question that changed the whole dynamic of the discussion. A meeting leader is not the one with the best answers, a leader is the one with the best questions.

4. Participants are Proud to be Part of the Team

What teams are you proud to be part of? Teams that stand for something. I am proud to be a member of Barcelona Football Club. I love the values of teamwork that I see displayed on the field. I am proud to be part of Entrepreneurs’ Organisation because I am encouraged to dream bigger, to contribute more deeply. I am proud to be part of teams that are encouraging individual members to be the best version of themselves.

5. Participants Have Access to Necessary Resources

I had an interview back in 2005 with Sequoia Capital for a role leading the European division of a global insurance claims processing company. The founder explained their golden rule: if somebody fails to achieve a goal, we place 90% of the blame with their boss. There are only 3 reasons why somebody fails to achieve a goal:  1. they were not clear on the goal (bosses fault) 2. they didn’t have access to the resources necessary (boss fault) and 3. they were not motivated (50% their fault, 50% boss fault).

6. Participants Have Desire to Deliver on Specific Actions

Two parts to this one: desire and specific. Nothing is a greater waste than giving a vague action to a person who sees no purpose to the action. As a leader, you must work to help people see how they personally and professionally can benefit from the action. As a leader, you must work to ensure that the individual understands exactly what success will look like and how they can take the steps necessary.

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The Choice you Must Make, The Golden Rule

Whether you became leader by deliberate action or by accident; whether you conducted a multi-year campaign or left for the bathroom at the crucial moment – you have a choice: wait for a magically sign from the sky or take responsibility now to change things that you do not love. The Golden Rule: If you don’t like it, remove it, change it or step down as leader.

Featured photo credit: Stéfan via flickr.com

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Conor Neill

Professor of Leadership, President Vistage Spain

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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