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Last Updated on July 29, 2021

How To Stay Motivated As You Build Your Business

How To Stay Motivated As You Build Your Business
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Remember the day you launched your own business? You had spent months or years developing your idea. You may have sacrificed a steady job to become the master of your professional destiny. Having entrepreneur motivation was easy, natural, and energizing in the beginning.

So, why are you struggling to stay motivated now when you need it most? Your business, after all, isn’t going to build itself.

Nearly everything in life experiences cycles. The solar system, hormones, your washing machine—and yes, even motivation. Movement is inherent in cycles. If you stop moving, your business simply grinds to a halt, and you may find yourself looking for a job after all.

The mere threat of stagnation should be enough to get your entrepreneur motivation mojo back online. If that’s not enough, here are eight ways for how to get motivated as you build your business.

1. Recognize That Business Motivation Doesn’t Last on Its Own

Ironically, the first step in staying motivated is realizing that motivation doesn’t last—at least not without some effort. Think of the verbs associated with motivation, such as “incite,” “stimulate,” and “inspire.” They all speak to elevating something low.

Highs and lows, ebbs and flows, are all cyclical. There are days when you have so much you want to accomplish that you won’t have the hours. On others, you may struggle to even get dressed. As does every aspect of your business, motivation requires constant care and feeding. So, don’t despair during those times you feel bottomed out. Recall the almost manic thrill you get when your entrepreneur motivation seems to be unstoppable and concentrate on recapturing it.

Motivation neither just happens nor lasts. It takes focus, drive, and a conscious effort. When it lags, roll up your sleeves, choose a task, and get back to the business-building at hand.

2. Expand Your Network

No business or entrepreneur can operate in a bubble. Connection to customers, vendors, employees, and other entrepreneurs is vital to growing a business. It’s also motivational. I find that one of the things that makes me most energized about my business is the connections I make while networking.[1]

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Networking effectively is about give and take, which means you only get as good as you give. Be generous with your thoughts, ideas, and connections, and others will reciprocate.

These days, there are myriad networking channels to choose from. There are the tried-and-true conferences, industry and professional organizations, and even your local Chamber of Commerce. But the internet and social media have vastly expanded the opportunities to connect with other empire-building, ambitious people.

If you aren’t networking because you didn’t think it was worth your time, get out there. Not only will you pick up some great ideas, but you’ll also find yourself reinspired. Few things are as motivating as encountering other people’s enthusiasm for your business.

3. Focus on Your Goals

We all know that goals are important. If we fail to set them, how do we know when we have achieved something? In business, as in life, we need targets.

For me, having a goal focus is intrinsically motivational. Have you met all the business goals you set previously?[2] Then, it’s time to set some new and even more ambitious ones than before.

Keep in mind that business goals can be moving targets, as circumstances change and reality sets in. What you must avoid is allowing yourself or your business to be paralyzed by indecision.

As Yogi Berra said, “You’ve got to be very careful if you don’t know where you’re going, because you might not get there.”

The mere exercise of setting goals is energizing, so use the process when you’re in a slump. Make sure you set realistic goals—neither too high nor too low. Once the big ones are in place, establish mileposts so you know your business is on the right path.

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4. Stay True to Your Mission (or Find a New One)

Unlike goals, the mission of your business should not be a moving target. While a mission can and should be reassessed periodically, it must, nonetheless, remain a constant for a significant period of time. That’s because it should be driving everything you do.

The world changes quickly. Customers, technology, markets, workforces, and supply chains are in a constant state of flux. In my business, the challenge has always been to respond to change while remaining true to our mission.[3] On this point, Jim Collins’ Hedgehog Concept is spot on.[4]

According to Collins, your mission can be found at the intersection of three key truths about your enterprise:

  1. What you’re deeply passionate about
  2. What you can be best in the world at
  3. What drives your economic or resource engine

You should find motivation in the mission of your business. If you don’t, perhaps you aren’t passionate about it, can’t be the best in the world at it, or aren’t making money delivering it. If that’s the case, find a mission that intersects, and you’ll rediscover your entrepreneur motivation.

5. Celebrate Wins and Learn From Losses

Too many times, business owners fail to celebrate wins and learn from losses. That’s unfortunate because both wins and losses are two well-known secrets of entrepreneur motivation. If you aren’t treating them as the motivators they are, you should be.

Go back to those goals you set when you started your business. Have you achieved them?

If you did, have you taken the time to celebrate those wins with your stakeholders? If you haven’t reached them, figure out why, make adjustments, and try to turn them into wins. Wallowing in losses instead of learning from them and moving on is a sure way to lose motivation.

Don’t forget to celebrate the small wins as well. In my company, we ring a gong every time we land a new client so the small victory reverberates through the office. Doing this builds our confidence, generates enthusiasm, and motivates our team to aim higher. I recommend finding your own way to acknowledge the small wins that are necessary to achieve those major victories your business needs to flourish.

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When a lack of motivation sets in, take stock of everything you have accomplished. Pat yourself on the back and bask in the glow of achievement. That pause may be all you need to motivate you to achieve more success.

6. Identify Your Disruptive Powers

When you launched your business, were you just joining the pack? Or did you want to fill a gaping, empty market niche? Odds are, you believed you had a solution to a problem that no other business was figuring out.

Take Uber, Netflix, and Blue Apron. They disrupted the taxi, movie, and food industries by putting a revolutionary spin on the traditional way of doing business. In doing so, they solved problems the market wasn’t even aware it had.

The business you’re building may not be the next Tesla, but that doesn’t mean it can’t disrupt an industry, a sector, or just your local business community. You might discover a new customer service paradigm or a way to use technology that no one else has.

You can’t be innovative without being motivated, and if you aren’t motivated, your business will only achieve the status quo. So, start imagining ways you can disrupt your industry to kickstart your motivation. Even little ripples can turn into serious waves.

7. Spend Some Time Away

Building a business is exhausting during normal times. Throw in the stress and radical changes accompanying a global pandemic, and life can become overwhelming. This can lead to depression, indecision, paralysis, or even sheer panic.

You can’t control the world, but you can control your response to what’s happening. Start by stopping your attempts to do it all and set some priorities instead. When overwhelmed with life, one of those priorities must be yourself.

Spend some time away from work to recharge. A bit of respite is the only way you can replace the energy and inspiration sapped by a turbulent world. Work to overcome the feeling that your business can’t run without you, especially when your lack of motivation isn’t doing it any favors anyway.

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A little rest and relaxation may be all you need to return to the office reinvigorated. If your break involves travel, exposure to different places and cultures might even spark new trains of thought. You will be motivated to pick up where you left off and get back to growing your business.

8. Remain Customer-Centric

Whatever widget or widget service you sell, you have customers. Your lack of motivation does a disservice to a market looking to your business for solutions. When your business motivation wanes, think of those customers counting on you to succeed.

Keeping your eye on your customers isn’t a distraction from building your business. The most successful companies in the world are extremely customer-centric. Think about Apple’s uncanny ability to anticipate customer needs or Google’s cloud-based growth stemming from empathy for the challenges facing their customers.

Perhaps, there is a relationship between your lack of motivation and customer neglect. Remaining vigilant about their needs will determine whether or not your business is successful. To conduct surveys, read customer reviews, and do market research to discover those needs. After all, if you aren’t solving their problems, what are you doing?

When the noise from the daily demands of running a business gets too loud, tune it out. Listen to what your customers are saying about you and what they’re asking for. Responding to them will require focus, as you are motivated by your dream to build a successful business.

Final Thoughts

Motivation is movement, action—a driving force of human nature. Although it waxes and wanes as naturally as the lunar cycle, restoring business motivation can require a concentrated effort. It’s an effort you’ll want to make because a prolonged lack of motivation is deadly.

If you lack the motivation to eat, you starve. If you lack the motivation to drive in your lane, you crash. If you lack the motivation to build your business, you fail.

You are obviously a highly motivated individual. If you weren’t, you never would have started a business of your own. Entrepreneurs are, at their cores, a rare and uniquely inspired breed.

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So, when your entrepreneur motivation flatlines, don’t give up. Whether the spark comes from a personal connection, a new goal, a brief vacation, or a customer comment, there are ways to get yourself back on the business-building track again.

Featured photo credit: Ellyot via unsplash.com

Reference

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John Hall

John Hall is the co-founder and president of Calendar, a leading scheduling and productivity app that will change how we manage and invest our time.

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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