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Like Making To Do Lists? Stop! It Will Never Be Completed

Like Making To Do Lists? Stop! It Will Never Be Completed
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It’s a common scenario: you think you’re getting yourself organized, and you write out everything you have to do. Your to-do list is about a mile long. It feels good to put it all on paper, but when is the last time you finished a long list of tasks that you had to do?

You may have been able to knock out the first few tasks, but chances are you either gave up, or you checked off things even though they weren’t done properly. Making a list can help you focus and plan how much time you need to get things done. If your list is too long, though, it can actually destroy your productivity by overwhelming you.

Making lists can help your productivity to an extent

Writing out what you need to do can help you declutter your mind, and it’ll keep you from forgetting things.[1] A great deal of productivity advice revolves around making lists so that you can be more efficient.

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Making a list is just step one on the road to being productive. If you don’t know how to prioritize the tasks that you have to complete, you’ll feel like you’re always behind. You’ll constantly add to the list, but you’ll never be able to check everything off. You can work hard all day, and walk away feeling guilty for not accomplishing everything.

It’s also confusing to look at a list and see work tasks, home tasks, family priorities and social obligations mixed together. At some point, you’ll get tired of feeling guilty and disorganized. You may ditch the list all together, or it may stick around to cause you unnecessary stress.

Become a better list-maker

Instead of throwing to-do lists out the window entirely, it’s helpful to learn how to make more concise and organized lists. You’ll still be doing the same amount of work, but you’re organizing it in a way that makes you feel more accomplished.

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If you have one hundred items that you have to do, break that down into 10 lists of 10 items. Every time you complete a list, you have knocked out 10% of your work. Being able to see your progress will make your hundred items seem a little less intimidating.

Break big problems down into manageable chunks

This advice works for goal-setting, completing large projects, and conquering a long to-do list. Divide your list into small pieces that you can complete quickly. You’ll feel so much more motivated when you see a list that you can actually complete instead of one that drags on for days.

Set your priorities

It’s tempting to label list items with a priority level by assigning them a value or equating them with numbers. Avoid designating items as high, medium, or low priority. Don’t waste time saying, “This task is a level 1, this one is a level 2, and this is a level 3.” You’ll probably end up with a lot of things that seem really urgent.

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Try prioritizing your list visually instead. Organize them from most-important to least-important. Your most important item is at the top of your list, and it should be completed first.[2] After you check that off, move on to the next item. Whatever is at the top of your list is the most important thing.

Rather than mix and match your tasks, separate them according to where they fit in your life. Focus on the work-related tasks at work. When you get home, put the work-list away, and be 100% dedicated to the things you need to do at home.

This strategy is effective because you’ll only be focusing on one thing at a time. Our brains aren’t good at multi-tasking, so it doesn’t make sense to ask them to do that.[3] Concentrating on one item at a time means that you’ll be able to carry out the task more quickly and efficiently than if you were worrying about several items.

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Productivity strategies should make us feel better–not worse

A long list of tasks that can’t be completed will leave you feeling tired, guilty, and stressed. Adopt the practice of making concise lists and focusing on one thing at a time, and you’ll be amazed at how much more you are able to accomplish.

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

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Last Updated on June 1, 2021

10 Effective Ways To Make You a Fast Learner

10 Effective Ways To Make You a Fast Learner
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The importance of learning cannot be underestimated. Learning empowers us to fulfill our ideas and realize our full potential. The speed of gaining new knowledge is practically as important as its volume. Who wouldn’t love to remember tons of information as quickly as possible?

If you want to start learning faster, you need a new approach towards the process which would enable you to comprehend the essence of the matter and relate it with new concepts you encounter.

The following 10 tips will help you become a fast learner:

1. Analyze Your Learning Style

Before you can start experimenting with different studying methods, you need to understand what type of learner you are:

Is your memory associated to sound?

Maybe you can remember what you were reading when a particular song was playing? If this is your case, then you fall into the category of auditory learners.

If you want to start studying more efficiently, then it would be wise to record the lectures and listen to them instead of reading textbooks.

Do you relate information to visual content?

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If you are a visual learner, you should implement images, graphs, charts, infographics, colorful lists, flashcards, and other types of visual content when you study.

Are you a physical learner?

If your learning style is not auditory or visual, then you might be a physical learner. Some students have too much energy; they tap their feet or play with a pen during lectures.

A walk before a lecture will calm your nerves down. You can try studying or listening to audio lectures during a walk. That will help you remember the information more quickly.

2. Use the Right EdTech Tools

Technology has the power of making everything easier. There are plenty of websites, online tools, and smartphone/tablet apps that will boost your skills of planning, writing, time management and brainstorming, etc.

One way of improving your productivity is using flashcards. You can make your own cards, but you can also download pre-made kits online:

  • StudyBlue is one of the best online destinations when it comes to creating and discovering flashcards from all areas of study.
  • If you are looking for a tool that makes the process of brainstorming more effective, then you should try PapersGear.
  • You also need the SelfControl app, which will eliminate all distractions when you need to stay focused.
  • Quizlet is another website you should bookmark; it offers study tools that will transform the learning process into a fun activity.
  • Notella is an app that will help you take quick notes at any time.
  • Brainscape is an educational platform that makes complex subjects easy by relying on cognitive science.
  • You can also try Dragon Dictation, especially if you are an audio learner.

3. Train Your Brain to Accept New Information

Efficient studying is a habit. Your brain needs constant training if you want to improve your focus and complete complex tasks without taking breaks.

One way to achieve this goal is to create a private learning space in your home. You’ll also need a specific time of day that you’ll devote to studying. That will make your brain ready to accept the information it gets, so you’ll notice you’re starting to learn much faster by the day.

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4. Get Some Exercise

You are aware of the fact that physical activity is good for your body, but your brain needs it too!

Light exercise, such as yoga, can help you learn much faster. If you are inactive throughout the day, your body will want to move, so it will be difficult for you to stay focused.

If, on the other hand, you canalize your energy through light training sessions, you will be ready to study productively.

5. Work on the Ambiance

If you have a noisy neighborhood or a working environment full of distractions, you won’t be able to learn or study no matter how hard you try.

If you want to learn quickly, you need a quiet, distraction-free environment that won’t disturb the mind in any way. Such a peaceful place will set you in learning mode as soon as you find yourself in it.

6. Take a Lot of Notes

Only few people are capable of remembering information as they read it. If you don’t belong to this category of privileged learners, then you absolutely need to start taking notes.

This simple learning method will force you to think about the essence of the material. It will also give you a nice framework that will help you review the things you’ve learned.

Write down only the most important information. That will help you remember all the other things you’ve learned.

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Here’re some tips to take notes effectively: Why Successful People Take Notes And How to Make It Your Habit

7. Make Mind Maps

Mind maps are among the best tools to speed up the learning process. Your mind will process information effectively if you create a visual representation of the things you’re about to learn.

You can create a nice mind map in the old-school way: take a large sheet of paper and organize all facts and explanations. Use pictures, note-cards, and other symbols you can think of. Group similar items together and connect them with colorful pens.

Some tips mind-mapping here: How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

Of course, you can also use an online mind mapping tool if you want to save yourself some time.

8. Experiment with Memorization Methods

Memorizing is often misused in the process of studying. Some people memorize whole sentences, paragraphs and lectures without grasping their essence.

However, memorization can be useful when you need to learn definitions and classifications really quickly. Don’t avoid this technique if you want to fill your brain with information without wasting any time.

Try this if you want to memorize more and faster: How to Memorize More and Faster Than Other People

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9. Find the Right Context

Memorization works solely in times of urgency. If you want to learn in the most effective manner, then you need to have context for information.

Find an aspect that’s interesting for you; try to research for related information, and you’ll discover the joy of learning.

The first step? Jot down as much information and as many ideas as possible: How Simply Jotting Down Ideas Can Make You Smarter

With time, this practice will make you a faster learner.

10. Study Every Day

It will take some time before you get used to a daily studying routine, but your mind will eventually grasp the habit.

The more frequently you study, the less time it will take for you to remember the things you read.

If you start studying as soon as possible after you have learned some new concepts, it won’t take long at all for you to get ready for an exam. Now that sounds really good, doesn’t it?

More to Help You Learn Quicker

Featured photo credit: Becca Tapert via unsplash.com

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