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Like Making To Do Lists? Stop! It Will Never Be Completed

Like Making To Do Lists? Stop! It Will Never Be Completed

It’s a common scenario: you think you’re getting yourself organized, and you write out everything you have to do. Your to-do list is about a mile long. It feels good to put it all on paper, but when is the last time you finished a long list of tasks that you had to do?

You may have been able to knock out the first few tasks, but chances are you either gave up, or you checked off things even though they weren’t done properly. Making a list can help you focus and plan how much time you need to get things done. If your list is too long, though, it can actually destroy your productivity by overwhelming you.

Making lists can help your productivity to an extent

Writing out what you need to do can help you declutter your mind, and it’ll keep you from forgetting things.[1] A great deal of productivity advice revolves around making lists so that you can be more efficient.

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Making a list is just step one on the road to being productive. If you don’t know how to prioritize the tasks that you have to complete, you’ll feel like you’re always behind. You’ll constantly add to the list, but you’ll never be able to check everything off. You can work hard all day, and walk away feeling guilty for not accomplishing everything.

It’s also confusing to look at a list and see work tasks, home tasks, family priorities and social obligations mixed together. At some point, you’ll get tired of feeling guilty and disorganized. You may ditch the list all together, or it may stick around to cause you unnecessary stress.

Become a better list-maker

Instead of throwing to-do lists out the window entirely, it’s helpful to learn how to make more concise and organized lists. You’ll still be doing the same amount of work, but you’re organizing it in a way that makes you feel more accomplished.

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If you have one hundred items that you have to do, break that down into 10 lists of 10 items. Every time you complete a list, you have knocked out 10% of your work. Being able to see your progress will make your hundred items seem a little less intimidating.

Break big problems down into manageable chunks

This advice works for goal-setting, completing large projects, and conquering a long to-do list. Divide your list into small pieces that you can complete quickly. You’ll feel so much more motivated when you see a list that you can actually complete instead of one that drags on for days.

Set your priorities

It’s tempting to label list items with a priority level by assigning them a value or equating them with numbers. Avoid designating items as high, medium, or low priority. Don’t waste time saying, “This task is a level 1, this one is a level 2, and this is a level 3.” You’ll probably end up with a lot of things that seem really urgent.

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Try prioritizing your list visually instead. Organize them from most-important to least-important. Your most important item is at the top of your list, and it should be completed first.[2] After you check that off, move on to the next item. Whatever is at the top of your list is the most important thing.

Rather than mix and match your tasks, separate them according to where they fit in your life. Focus on the work-related tasks at work. When you get home, put the work-list away, and be 100% dedicated to the things you need to do at home.

This strategy is effective because you’ll only be focusing on one thing at a time. Our brains aren’t good at multi-tasking, so it doesn’t make sense to ask them to do that.[3] Concentrating on one item at a time means that you’ll be able to carry out the task more quickly and efficiently than if you were worrying about several items.

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Productivity strategies should make us feel better–not worse

A long list of tasks that can’t be completed will leave you feeling tired, guilty, and stressed. Adopt the practice of making concise lists and focusing on one thing at a time, and you’ll be amazed at how much more you are able to accomplish.

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on January 13, 2020

7 Simple Brain Training Habits to Boost Your Brain Power

7 Simple Brain Training Habits to Boost Your Brain Power

Throughout the ages, there have been many beliefs in various tricks to boosting brain power, yet when held up to scientific scrutiny, most of these beliefs don’t add up.

When I was a child, for example, my mother told me if I ate fish it would make me more intelligent. Of course, there’s no scientific proof this is true.

Today, there is a myriad of games you can download to your phone that claims to improve your brain’s cognitive skills. While we are still waiting for a conclusive scientific verdict on these, recent studies by neuroscientists at Western University in Ontario[1] and researchers from the University of Pennsylvania in Philadelphia appear to contradict these claims.[2]

So, how can we really boost our brain power? Well, it turns out there are a number of simple things you can do that will improve the function of your brain. Here are seven to get you started.

1. Do Your Most Difficult Tasks in the Morning

Our brains work at their best when they are fresh and energized after a good night’s sleep.

If you have a task to do that requires a lot of thought and focus, the best time to do that task would be first thing in the morning when your brain is at its freshest.

This is one of the reasons why checking email first thing the morning is not a good idea. You are wasting your brain’s best hours on a simple task that can be done when your brain is not at its freshest

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Throughout the day, you will find the amount of time you can focus for will fall. Your decision-making abilities will also begin to weaken as the day progresses. This is called “decision fatigue” and that means the decisions you make later in the day will not be as good as the decisions you make earlier in the day.

It’s far better to do your most difficult, creative tasks early taking advantage of your brain’s higher energy levels.

Try to avoid meetings first thing in the morning and schedule work that needs higher creative energy and concentration.

2. Get Enough Breaks

Our brains are not very good at maintaining concentration and focus for much more than an hour. Once you go beyond a certain amount of time, doing focused work, you will find yourself making more and more mistakes. This is a sign your brain is tired and needs a break.

Taking the right kind of break is important. Switching from working on a complex spreadsheet to checking your social media feeds is not going to give your brain the right kind of break. Instead, get up from your desk and head outside. If that is not possible, go to the nearest window and look outside.

Your brain needs a break from the screen, not just the spreadsheet, so leave your phone behind so you are not tempted to look at it and just savour the view.

3. Read Books, not Social Media Feeds

There are no shortcuts to improved knowledge and you are certainly not going to improve your general knowledge about anything useful by reading social media feeds. Instead, make reading books a regular habit.

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When you read good quality books, you increase your ability to use the knowledge you learn to solve problems as your brain will apply the knowledge you learned to existing situations.

Learn about economic theory, history and psychology. All these topics have real practical applications for us all today.

4. Exercise Regularly

Humans did not evolve to be stationary animals. You need to move.

Had our ancestors spent their days sat around, they would not have survived very long. To survive and find food, our ancestors had to keep moving. Our brains have evolved to function at their best when we are exercised.

In his book, Brain Rules, Prof.John Medina explains when we exercise, we increase the amount of oxygen in our brains and this helps to sharpen our brain’s functions.

In studies, when a previously sedentary group of people began a light exercise programme, their cognitive skills improve as well as reaction times and quantitive skills.

This is why you are more likely to find the solution to a problem when you are walking somewhere or exercising rather than when you are sat at a desk in front of a screen.

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5. Get Enough of the Right Food

You probably have experienced the afternoon slump at some point in your life. This is when you feel tired and fatigued in the mid-afternoon. This is a result of the carbohydrates you ate at lunchtime, stimulating your body to produce insulin which then causes a drop in your blood sugar levels.

When you go into an afternoon slump, concentrating for long periods become almost impossible and you just want to curl up and go to sleep.

To prevent the afternoon slump, try to eat a protein-rich lunch such as a tuna or chicken salad without pasta, rice or bread. Keep some healthy snacks such as mixed nuts and dried bananas around your workspace and when you feel a little peckish, eat a few of these.

Not only will you avoid the afternoon slump, but you will also improve your overall general health and feel a lot more energetic.

6. Drink Enough Water

Your brain is made up of about 70% water, so without enough water, your brain will not function at its best.

When you are not drinking enough water, you will find your ability to concentrate, make decisions and stay alert will reduce. You will feel sleepy and lack energy. Your brain functions at its best when it is properly hydrated.

The solution is to keep a large bottle of water at your work station and sip regularly from it throughout the day. This will increase the number of trips you need to make to the bathroom which is a good thing. It will keep you moving and taking regular breaks from your screen.

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7. Don’t Deprive Yourself of Sleep

You probably don’t need a long scientific study to convince you that if you are not getting enough sleep, you are not going to function at your best.

You just need to go a couple of days without getting enough sleep and you feel your abilities reduce. Your decision-making skills become erratic, your energy levels drop and your ability to stay focused on your work diminishes.

If you want to improve your brain’s ability to function, then start with getting enough sleep. The number of hours you need will depend on your own circadian rhythms, so find what works best for you.

Six to eight hours is usually enough for most people so make sure you are hitting that number of hours per night as a minimum.

The Bottom Line

Improving our brain power is not difficult. All we need to do is develop a few simple habits such as exercising regularly, getting enough sleep and eating the right foods.

These seven tips will go a long way to helping you to become more alert, able to focus longer and make decisions. All simple common sense tricks anyone can use.

More to Boost Your Brain Power

Featured photo credit: Nicole Wolf via unsplash.com

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