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Want To Know How Much You’re Getting Done In A Day?

Want To Know How Much You’re Getting Done In A Day?

I’ve always been interested in finding new ways to boost my productivity.

Recently, a colleague of mine recommended an online productivity assessment tool that he’d tried out. His words caught my attention, especially as he mentioned that the assessment was free – and only took around 2 minutes to complete!

For most people (including myself), productivity is the difference between success and failure.

Just think about your typical working day… However well you plan your tasks at the start of the day, if your productivity falls below par, you’ll quickly find yourself running out of time to complete all your work.

So, what is the online productivity assessment that my colleague recommended?

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It’s called the GTD-Q® assessment. Developed by David Allen, the assessment evaluates two key elements of self-management: control and perspective.

While the assessment is not supposed to be a comprehensive overview of the way you work, in just 2 minutes of answering some simple questions, you’ll be able to gain valuable insight into what your personal productivity level currently looks like.

Could a 2-Minute Quiz Help You Get Things Done?

David Allen created his Getting Things Done®(GTD) system after he came to the realization that: “Your mind is for having ideas, not holding them.”

GTD is the work-life management system that has helped countless individuals and organizations bring order from chaos.

People who have undertaken the system report greater performance, capacity and innovation. On top of these things, the system helps alleviate the feeling of being overwhelmed, while at the same time instilling focus, clarity and confidence in the individual.

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What does the assessment look like? Well, here’s a screenshot of the first five questions…

    There are 18 questions in total, and as I’ve mentioned earlier, it should just take you a couple of minutes to answer them all.

    As you can see from the screenshot above, for each question (or statement) that you are presented with, you’ll have a choice of selecting one of the following answers:

    1. Strongly Disagree
    2. Disagree
    3. Neutral
    4. Agree
    5. Strongly Agree

    It’s important to remember that there are no wrong or right answers in the quiz. Instead, focus on answering all the questions in as open and honest manner as possible. By doing this, you’ll gain the most benefits from taking the assessment.

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    Once you’ve submitted all your answers, you’ll be immediately presented with an appraisal of your strengths and weaknesses. It’ll look something like this:

      The above image shows in a striking visual form how your self-control and perspective determine the way you work – and your level of productivity.

      On the results page, you’ll also be given a brief written overview of your strengths and weaknesses, and what you can do to improve these. For instance, the example above has the following wording associated with it:

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        How the GTD-Q Assessment Can Help You

        You’ll probably already know where you stand on some of the questions. For example, “My life is too chaotic” is a dead giveaway, as is “I have a good way to track all of my things to do.”

        However, not all of the answers are as straightforward, and it’s the totality of your answers that draws together the assessment’s conclusions.

        As you’ve seen from the image above, your test results will place you into one of four quadrants:

        1. Visionary (Crazy Maker)
        2. Captain and Commander (Autocrat)
        3. Responder (Victim)
        4. Implementer (Micro Manager)[1]

        Whichever quadrant you’re placed into, you’ll be given some insights for improving your productivity – or, at the very least, confirmation about what usually challenges you.

        Finally, it’s only fair to warn you that the 2-minute assessment is definitely a tool to help sell the GTD system. However, the good news is, that you don’t have to buy or sign-up for anything to see if you’re a Visionary (Crazy Maker), Captain and Commander (Autocrat), Responder (Victim) or Implementer (Micro Manager). You’ll also get the basic insights and advice for free too.

        So, don’t hesitate, head over to the GTD-Q assessment now – and discover how you work, and how you could improve your work.

        Reference

        [1] Success With CRM: GTD-Q: Which quadrant should you be in?

        More by this author

        Brian Lee

        Chief of Product Management at Lifehack

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        Last Updated on April 7, 2020

        The Secret to Success Is Failure

        The Secret to Success Is Failure

        You see a job that you’d love to do; and, you decide to go for it.

        You submit your application, and then are pleased to find a few days later that you’re invited for an interview. This goes well, and you begin to have quiet optimism that a job offer will be coming your way soon…

        It doesn’t.

        Instead, you receive a letter saying thank you — but, they’ve decided to go with another candidate.

        At this point, you could allow yourself to feel defeated, sad, and perhaps even a little angry. These are normal responses to bad news. Yet, it’s not wise to let them fester and disrupt your goals. Successful people don’t let failures kill their dreams.

        Sure, they might temporarily feel deflated. But, very quickly, they pick themselves back up again and begin planning their next steps towards success.

        How about you? Do you currently feel embarrassed or guilty about failing?

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        Don’t worry if you do, as most of us have been programmed since childhood to see failure as a bad thing. Yet, as I’m going to show you in the next few minutes, this programming is dead wrong — failure is actually an essential part of success.

        Don’t Be Tempted by Perfection

        The first thing I want you to think about is this:

        Resisting failure is, at its core, seeking perfection. And, perfection doesn’t exist.

        That’s why perfectionists are also likely to be chronic procrastinators.

        As Psychology Today noted in their article Pitfalls of Perfectionism, people who constantly seek for perfection stop themselves from engaging in challenging experiences.[1] That’s because these perfectionists are less creative and innovative than the average person — plus they’re less likely to take risks. Add these factors together, and you have someone who is overly focused on their own performance and is always quick to defend themselves. Unfortunately, these traits prevent them from having the necessary focus when it comes to learning new tasks.

        Let me be clear: Striving for perfection is not the same as striving for excellence.

        The former is a fool’s quest for the unattainable; while the latter is really just about doing our very best (which we can all obtain).

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        And, there’s another problem that perfectionists have to deal with. Namely, when they fail to reach their ideal, they feel dejected and defeated. And — as you can imagine — repeat this often enough, and these people can end up feeling bitter and depressed about their lives.

        So, forget about seeking perfection, and instead, focus on always doing your very best.

        Why Failure Is Good

        I recently came across a Forbes article Failing Your Way To Success: Why Failure Is A Crucial Ingredient For Success[2] that helped explain why most people are opposed to failure.

        The article referenced the work of two world-renowned psychologists (Daniel Kahneman and Amos Tversky), who were awarded a Nobel Prize for their work. They discovered something very interesting: the effect of a loss is twice as great as the gain from a win.

        Have you ever thought about that before?

        What it means is that failure has a far greater negative impact on us than the positive impact of an equivalent win. It’s no wonder then that most people are afraid to fail.

        And, here’s where it gets interesting…

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        Amazon (which along with Apple, Facebook and Google, is considered one of the Big Four technology companies) has a culture that is tolerant of failure. And Jeff Bezos — Amazon’s founder and CEO — believes that this culture is one of the main reasons for the company’s big achievements over the last 25 years. In a letter to shareholders, he said:

        “Failure comes part and parcel with invention. It’s not optional. We understand that and believe in failing early and iterating until we get it right.” 

        The truth is, failure can open up a world of exciting opportunities for you.

        How does it do this?

        By constantly showing you new avenues to travel on. And, by helping you learn from your mistakes — so you can be better next time around. It also helps you identify what’s not working for your life, and what is.

        So instead of seeing something as detrimental to success, you should see it as a tool FOR success. A tool that will help you to continually refine your journey in life.

        If you still need some convincing that the secret to success is failure, then take a look at the following excerpts from our article 10 Famous Failures to Success Stories That Will Inspire You to Carry On:

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        • J.K. Rowling encountered a catalog of failures shortly after graduating from college, including: being jobless, the breakdown of her marriage, and living as a lone parent. However, instead of giving up on life, she used these failures to propel her to write the Harry Potter fantasy series — the best-selling book series in history.
        • Walt Disney didn’t have an easy start either. He dropped out of school at a young age in a failed attempt to join the army. Later, one of his early business ventures, Laugh-o-Gram Studios, went bankrupt. He was also fired from a Missouri newspaper for “not being creative enough.” (Yes, you read that correctly.) Was he defeated by these failures? Just ask Mickey Mouse.
        • Michael Jordan had this to say about the power of failure: “I’ve missed more than 9,000 shots in my career. I’ve lost almost 300 games. 26 times, I’ve been trusted to take the game-winning shot and missed. I’ve failed over and over and over again in my life. And that is why I succeed.”

        Embrace Failure, and Prepare for Success

        I hope this has been an eye-opener for you.

        Failure has long been branded a leper; but in reality, it’s a healthy, essential component of success.

        The trick of course is to develop the mindset of a winner. Someone who sees failures as stepping stones to success — and defeats as important learning experiences.

        So, are you ready to embrace your failures and take the proud road to success?

        I sincerely hope so.

        Featured photo credit: Bruce Mars via unsplash.com

        Reference

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