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Want To Know How Much You’re Getting Done In A Day?

Want To Know How Much You’re Getting Done In A Day?

I’ve always been interested in finding new ways to boost my productivity.

Recently, a colleague of mine recommended an online productivity assessment tool that he’d tried out. His words caught my attention, especially as he mentioned that the assessment was free – and only took around 2 minutes to complete!

For most people (including myself), productivity is the difference between success and failure.

Just think about your typical working day… However well you plan your tasks at the start of the day, if your productivity falls below par, you’ll quickly find yourself running out of time to complete all your work.

So, what is the online productivity assessment that my colleague recommended?

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It’s called the GTD-Q® assessment. Developed by David Allen, the assessment evaluates two key elements of self-management: control and perspective.

While the assessment is not supposed to be a comprehensive overview of the way you work, in just 2 minutes of answering some simple questions, you’ll be able to gain valuable insight into what your personal productivity level currently looks like.

Could a 2-Minute Quiz Help You Get Things Done?

David Allen created his Getting Things Done®(GTD) system after he came to the realization that: “Your mind is for having ideas, not holding them.”

GTD is the work-life management system that has helped countless individuals and organizations bring order from chaos.

People who have undertaken the system report greater performance, capacity and innovation. On top of these things, the system helps alleviate the feeling of being overwhelmed, while at the same time instilling focus, clarity and confidence in the individual.

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What does the assessment look like? Well, here’s a screenshot of the first five questions…

    There are 18 questions in total, and as I’ve mentioned earlier, it should just take you a couple of minutes to answer them all.

    As you can see from the screenshot above, for each question (or statement) that you are presented with, you’ll have a choice of selecting one of the following answers:

    1. Strongly Disagree
    2. Disagree
    3. Neutral
    4. Agree
    5. Strongly Agree

    It’s important to remember that there are no wrong or right answers in the quiz. Instead, focus on answering all the questions in as open and honest manner as possible. By doing this, you’ll gain the most benefits from taking the assessment.

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    Once you’ve submitted all your answers, you’ll be immediately presented with an appraisal of your strengths and weaknesses. It’ll look something like this:

      The above image shows in a striking visual form how your self-control and perspective determine the way you work – and your level of productivity.

      On the results page, you’ll also be given a brief written overview of your strengths and weaknesses, and what you can do to improve these. For instance, the example above has the following wording associated with it:

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        How the GTD-Q Assessment Can Help You

        You’ll probably already know where you stand on some of the questions. For example, “My life is too chaotic” is a dead giveaway, as is “I have a good way to track all of my things to do.”

        However, not all of the answers are as straightforward, and it’s the totality of your answers that draws together the assessment’s conclusions.

        As you’ve seen from the image above, your test results will place you into one of four quadrants:

        1. Visionary (Crazy Maker)
        2. Captain and Commander (Autocrat)
        3. Responder (Victim)
        4. Implementer (Micro Manager)[1]

        Whichever quadrant you’re placed into, you’ll be given some insights for improving your productivity – or, at the very least, confirmation about what usually challenges you.

        Finally, it’s only fair to warn you that the 2-minute assessment is definitely a tool to help sell the GTD system. However, the good news is, that you don’t have to buy or sign-up for anything to see if you’re a Visionary (Crazy Maker), Captain and Commander (Autocrat), Responder (Victim) or Implementer (Micro Manager). You’ll also get the basic insights and advice for free too.

        So, don’t hesitate, head over to the GTD-Q assessment now – and discover how you work, and how you could improve your work.

        Reference

        [1] Success With CRM: GTD-Q: Which quadrant should you be in?

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        Brian Lee

        Chief of Product Management at Lifehack

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        Last Updated on September 10, 2019

        How Continuous Improvement Can Enhance Your Personal Life

        How Continuous Improvement Can Enhance Your Personal Life

        Kaizen is the Japanese philosophy and practice of continuous improvement. This concept of continuous improvement was first conceived in the USA during WW2.

        To maintain the production levels and meet demand, the industry had to come up with a system that would allow for incremental progress in production rather than no progress at all – which was very much the reality the industry was facing.

        This concept of consistent incremental improvement proved to be a huge success and saved the US manufacturing industry from a rapid decline.

        After WW2, as part of the rebuild programme for Japan, the Japanese were invited to visit manufacturing plants through out the USA. The Japanese took this successful concept of continuous improvement and adapted into Kaizen.

        This philosophy formed the base from which the Japanese have built a manufacturing industry that dominates the world today.

        In this article, I’ll look into what continuous improvement is and how you can make use of this concept to enhance your life.

        What does Kaizen (continuous improvement) have to do with you?

        So what does Kaizen have to do with us? How can it help us enhance our personal lives?

        “Persistence, perseverance, and continuous improvement are the ingredients for forming a successful person.” — Debasish Mridha

        While Kaizen was originally developed to help businesses improve and thrive, it’s just as applicable to our personal lives.

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        The Kaizen philosophy of continuous improvement I believe is a failure proof system that enables us to achieve and sustain our personal goals and dreams in life.

        The concept of continuous improvement offers us a way where we can live our lives to the fullest by continuously learning, growing and thriving.

        We live in a world of never ending disruption and change. By adopting the philosophy of Kaizen, we become more adaptable, flexible and resilient to dealing with the constant demands and disruptions we face in our lives.

        What continuous improvement is exactly

        The philosophy of Kaizen is based on the concept that instead of making big changes at once, the continuous improvement approach focuses on making small improvement over time.

        Kaizen is often referred to as the “strategy for 1% gains”. It is these 1% gains that athletes focus on to improve their performance. The 1% gains are incremental and if you keep building on the 1% gains the rewards are phenomenal.

        Continuous improvement is perpetual and so to maintain gains and improvement, you need to work on them continuously.

        Your personal improvement journey is never finished! What this means is, if you are truly committed to philosophy of continuous improvement, you are less likely to quit because you are always in search of the next goal.

        How continuous improvement empowers you

        How many New Year resolutions have you made and never achieved over the years?

        Unless you are one of the small minority who are goal orientated high achievers, maintaining motivation and the commitment to achieving your goals is hard work and dare I say it – with not much success – one big FAILURE after another.

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        Hence, these are the reasons why New Years’ resolutions are never achieved.

        Continuous improvement can help you to achieve any goals you set. If you commit to the practice of continuous improvement, your motivation to achieve your goals and aspirations in life will never die.

        “Without continual growth and progress, such words as improvement, achievement, and success have no meaning.” — Benjamin Franklin

        You will never have to struggle with the dilemma of giving up or giving in because it all became too hard.

        Your achievements and success in life will be as a result of you taking continuous incremental steps toward your goals.

        Continuous improvement is not about reaching the big goals in life but about taking small steps and improving and refining along the way.

        How to commit to continuous improvement

        If you truly desire a successful life where you are thriving, the first thing you must do is embrace and accept that your journey of self improvement and growth will never end. It is a lifelong journey of learning.

        Once you have accepted that your journey to improving your life is life long, you then follow these steps:

        1. Set your goals based on the philosophy of 1% incremental achievements

        Remember that setting the goal is the easy bit. Keeping motivated, focused and on track to achieving any goal is the hardest part.

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        The concept of continuous improvement provides you with a system or a process that if you commit to following will enable you to confidently achieve any goal you set- you are guaranteed to win.

        “Instead of trying to make radical changes in a short amount of time, just make small improvements every day that will gradually lead to the change you want. Each day, just focus on getting 1% better in whatever it is you’re trying to improve. That’s it. Just 1%.” — Brett and Kate McKay of The Art of Manliness

        It might not seem like much but continuous 1% improvement/achievements every day will gradually add up to 100% and the goal is achieved!

        In their book The Art Of Manliness, Brett and Kate McKay talk about how the journey of self improvement and personal growth is a lot like a rollercoaster ride – scary, exciting and with lots of ups and downs.

        They believe that by following the concept of Kaizen (the 1% improvement) every day enables you to get off the roller coaster ride of feeling like a failure and being angry with yourself because you keep giving up.

        2. Break down the system into small actions

        Continuous improvement is a journey of personal growth where you are making long-term steady progress. It is not about random bursts of improvement with fits and starts of activity. This approach to self-improvement will not give you the sustainable long-term changes you seek to improve your life or achieve your goals.

        For example, if you have huge debt and you want to pay it back but it is all too much, so you hide away from taking any action. To put the concept of continuous improvement into action, the first thing you need to do is not focus on how much you owe, instead focus on creating a system or process that enables you to pay back an incremental amount each week.

        Once you have created the system, you must break down the system into small actions or behaviours with the least resistance and effort. Commit to these actions on a daily basis until your original system is habit.

        Commit to paying back a realistic amount each week and then increase the amount you pay back by 1% plus every week after that. Keep going until the debt is paid off.

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        3. Keep track of your 1% success

        The other important factor about incremental achievement is that you must measure and keep track of your 1% successes.

        Evaluating and measuring your improvements are important for your own motivation and commitment to the journey. If you are not measuring your progress, your subconscious brain will kick in and sabotage your progress by convincing you that it is all too hard and you are not making any progress at all.

        Your subconsious brain only believes what you tell it. Unfortunately you have told your brain a lot of untruthful things over a long period of time about how you are a failure, not motivated and never really achieved anything in life. Your subconscious brain as a result believes all these “facts” that you have told it to be true.

        Measuring and evaluating your 1% successes is key to you retraining your subconscious to believe that Yes – you can achieve your goals and succeed in life!

        Focus on the progress, always

        Continuous Improvement does not focus on making huge gains or big improvements all at once. Instead it focuses on long-term steady progress.

        When you follow the philosophy of Continuous Improvement, you won’t radically change your life but over time with consistent and constant improvement and change, you will find that you are living your life to the fullest – empowered, resilient and thriving.

        Why would you not want to embrace this philosophy of incremental improvement and growth into your personal life?

        “Every day you may make progress. Every step may be fruitful. Yet there will be a stretch out before you an ever-lengthening, ever-ascending, ever-improving path. You know you will never get to the end of the journey. But this, so far from discouraging, only adds to the joy and glory of the climb.” – Sir Winston Churchill

        Featured photo credit: Pexels via pexels.com

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