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Want To Know How Much You’re Getting Done In A Day?

Want To Know How Much You’re Getting Done In A Day?

I’ve always been interested in finding new ways to boost my productivity.

Recently, a colleague of mine recommended an online productivity assessment tool that he’d tried out. His words caught my attention, especially as he mentioned that the assessment was free – and only took around 2 minutes to complete!

For most people (including myself), productivity is the difference between success and failure.

Just think about your typical working day… However well you plan your tasks at the start of the day, if your productivity falls below par, you’ll quickly find yourself running out of time to complete all your work.

So, what is the online productivity assessment that my colleague recommended?

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It’s called the GTD-Q® assessment. Developed by David Allen, the assessment evaluates two key elements of self-management: control and perspective.

While the assessment is not supposed to be a comprehensive overview of the way you work, in just 2 minutes of answering some simple questions, you’ll be able to gain valuable insight into what your personal productivity level currently looks like.

Could a 2-Minute Quiz Help You Get Things Done?

David Allen created his Getting Things Done®(GTD) system after he came to the realization that: “Your mind is for having ideas, not holding them.”

GTD is the work-life management system that has helped countless individuals and organizations bring order from chaos.

People who have undertaken the system report greater performance, capacity and innovation. On top of these things, the system helps alleviate the feeling of being overwhelmed, while at the same time instilling focus, clarity and confidence in the individual.

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What does the assessment look like? Well, here’s a screenshot of the first five questions…

    There are 18 questions in total, and as I’ve mentioned earlier, it should just take you a couple of minutes to answer them all.

    As you can see from the screenshot above, for each question (or statement) that you are presented with, you’ll have a choice of selecting one of the following answers:

    1. Strongly Disagree
    2. Disagree
    3. Neutral
    4. Agree
    5. Strongly Agree

    It’s important to remember that there are no wrong or right answers in the quiz. Instead, focus on answering all the questions in as open and honest manner as possible. By doing this, you’ll gain the most benefits from taking the assessment.

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    Once you’ve submitted all your answers, you’ll be immediately presented with an appraisal of your strengths and weaknesses. It’ll look something like this:

      The above image shows in a striking visual form how your self-control and perspective determine the way you work – and your level of productivity.

      On the results page, you’ll also be given a brief written overview of your strengths and weaknesses, and what you can do to improve these. For instance, the example above has the following wording associated with it:

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        How the GTD-Q Assessment Can Help You

        You’ll probably already know where you stand on some of the questions. For example, “My life is too chaotic” is a dead giveaway, as is “I have a good way to track all of my things to do.”

        However, not all of the answers are as straightforward, and it’s the totality of your answers that draws together the assessment’s conclusions.

        As you’ve seen from the image above, your test results will place you into one of four quadrants:

        1. Visionary (Crazy Maker)
        2. Captain and Commander (Autocrat)
        3. Responder (Victim)
        4. Implementer (Micro Manager)[1]

        Whichever quadrant you’re placed into, you’ll be given some insights for improving your productivity – or, at the very least, confirmation about what usually challenges you.

        Finally, it’s only fair to warn you that the 2-minute assessment is definitely a tool to help sell the GTD system. However, the good news is, that you don’t have to buy or sign-up for anything to see if you’re a Visionary (Crazy Maker), Captain and Commander (Autocrat), Responder (Victim) or Implementer (Micro Manager). You’ll also get the basic insights and advice for free too.

        So, don’t hesitate, head over to the GTD-Q assessment now – and discover how you work, and how you could improve your work.

        Reference

        [1] Success With CRM: GTD-Q: Which quadrant should you be in?

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        Brian Lee

        Chief of Product Management at Lifehack

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        Last Updated on November 11, 2019

        How to Find Your Keystone Habits to Change Your Life

        How to Find Your Keystone Habits to Change Your Life

        When a young CEO stepped in at the helm of a dying giant, his first task was to figure out what needed to be done to save the company. After he spent some time researching the company and the market situation, he came up with a simple plan which he introduced to the shareholders in his first speech as the CEO.

        He spoke just about one single thing–safety. Everyone in the room thought he was crazy and some people jumped the soon-to-be-dead ship.

        15 years later, he not salvaged the giant, but made it one of the strongest steel and metal companies in the world and made a global name of himself.

        The company is Alcoa and the guy was Paul O’Neill.

        But the story matters to us for one thing only and that is the relentless focus he had on safety and security in his company. Paul O’Neill said that his employees deserve to leave work the same way they arrived at it–unharmed.

        And it was this radical focus on a single habit in the company that made it great. A single focus on a single habit which had a massive ripple effect.

        This is known as a keystone habit.

        The Importance of a Keystone Habit

        A keystone habit is a habit which has the biggest ripple effect in your life which means that by implementing it, you will radically change everything in your life.

        It’s quite easy to spot the keystone habits which make your life miserable.

        Take overeating as an example. If you weigh 400 pounds, you’re bedridden and your physical health massively declines. You can’t function individually so you need help to even do the basic things like going to the toilet or walking up the stairs. Since you can’t move, you can’t go to your job so you probably lose it. And since you can’t move, you can’t go out and meet someone so your dating and social life decline as well. And as a formerly overweight person, I know how this sucks.

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        This is just one example of how a keystone habit creates a ripple effect which creates change in every sphere of our lives. So we better open our eyes and make sure that we use the power of the keystone habits for bettering our life.

        Why Less Is More

        A keystone habit is about one thing and, the one thing only which you do to radically improve your life. And a lot of people would, at this point, ask what are the best keystone habits to implement in their lives.

        And here is the big truth: Nobody knows and nobody can tell you exactly.

        Everyone is specific and has different things going on for them in their lives, so claiming something is always superior to something else would simply be irresponsible.

        So even though I can’t tell you what to see, I can tell you where to look.

        Every keystone habit can be situated into one of the following four quadrants:

        It’s either a physical habit, intellectual habit, emotional habit or a spiritual habit.

        Any keystone habit I ever encountered which changed the life of someone falls under these 4 categories.

        And the trick is recognizing what kind of habit right would benefit your life the best at this moment. Asking what the best keystone habit has the same effect as asking what the best book in the world is– it depends on who you ask and what your current life situation is.

        If you’re struggling with the meaning of life and want to find hope in this crazy world we live in, I would point you to a great book which recently came out called Everything is F*cked by Mark Mason. If you were a struggling parent of a 10-year old kid who just found out the perils of the internet, I would point you to a security app.

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        You get the point…

        But just because everything is relative, it doesn’t mean that some things aren’t better than other things. War and Peace will always be a great book no matter if it currently befits you to read it. And the same thing can be applied to keystone habits so let’s see what kind of keystone habits fall into the great category.

        Great Keystone Habits

        I have already mentioned how all keystone habits fall into one of the four categories: physical, intellectual, emotional, and spiritual. So the following keystone habits will fall into one (or more) of these buckets.

        But before we proceed into the habits, know this.

        What got you here, won’t get you there.

        So if you already have a keystone habit which you implemented for quite a while now and you think it’s no longer working, you are probably right. We need certain things at certain times of development, but we need to let them go later on to grow to new levels. So use the habits to better your life, but don’t worship any one of them for your entire life.

        Physical Domain

        When it comes to great keystone habits in the physical domain, they all fall into two buckets:

        • Exercise
        • Food

        These two are the pinnacle of the physical domain when it comes to keystone habits. I don’t even have to tell you all the ways exercise helps you in your life.

        From better hormonal regulation, to energy levels, to looking better, to feeling more confident, to increasing your lifespan and the quality of your life, a keystone habit of exercising is one whose effects you will feel fast.

        When it comes to food, it’s literally the building block of your life’s energy. If you eat garbage, you will feel like garbage–garbage in, garbage out. And your energy levels are one of the most important factors you need to regulate in your life if you want to achieve anything.

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        None of your dreams will ever come true if you eat a massive bag of chips every single day, which makes you drowsy and lifeless no matter how much ambition you have.

        But the physical domain is just one of the four domains so let’s jump to the next one.

        Intellectual Domain

        There are many great intellectual keystone habits we can pursue, but I will just name a couple of them which most of you who read the article will find relevant:

        • Reading Books
        • Writing (columns, articles, personal blog or diary)
        • Learning new languages
        • Learning a new skill set (copywriting, coaching, cooking…)
        • Teaching your skillset or your life experiences

        All of these have their own benefits and can massively improve your life and the life of people around you. When you, for example, learn a new language, you don’t just learn a new language, you learn a completely new way of thinking and form unique connections in your mind.

        But we don’t stop here, we have two more domains to cover.

        Emotional Domain

        This is a difficult one because, for one, it’s really hard to measure it in any quantitive way. You can’t just call your wife every single day and think that by doing just that, you are a good husband. It doesn’t work like that.

        I wrote about the problems of measuring emotional habits before and I won’t go in-depth about it here, but I will just mention that measuring these kinds of habits requires your and yours only subjective analyses. It’s like giving yourself a daily score of 1-10 on the question of “Did I do my best to be a great husband today?”

        The keystone habits of the emotional domain are one of the most complex and difficult ones to pull off because they require most people to change things they do in relation to other people.

        If you want to be more sincere and honest in your emotional responses, that means that you will have to make some people angry by doing that. It can be a difficult conversation you need to have with your spouse or with your friends, maybe a disagreement with your peers and colleagues, or a deep look within yourself with an honest look about your actions and mistakes.

        Emotional domain keystone habits improve your life in any stage, but since they make us do uncomfortable things, they are the last ones we pursue.

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        Some of the examples would be:

        • Telling yourself that you are the only one who is responsible for your emotions and keeping that standard
        • Calling out passive-aggressive in people
        • Speaking your mind even though you know it will bring disagreement
        • Dealing with your own problems first before pointing fingers
        • Asking for feedback constantly, both positive and negative ones
        • Deciding to be vulnerable even though it means risking being hurt

        The things I wrote above are probably the most difficult things you can ask someone to do, but they are also the most rewarding things you can do in your life. If you want to achieve greatness, you need to be willing to dare greatly.

        And last, but not least, are the keystone habits of the spiritual domain.

        Spiritual Domain

        The keystone habits of the spiritual domain are our connection with things which in our lives that have a higher purpose than just ourselves. This is the place where feel the connection with our communities, with Higher Beings, with God or Emptiness or whatever you want to call it.

        The spiritual domain is the strongest as a guiding force in life and some of the keystone habits of this domain include:

        • Finding your life’s purpose
        • Living your vision of life
        • Sacrificing yourself for the achievement of something bigger than you
        • Nurturing your inner voice and connection with the Spirit

        To some readers, this might seem like woo-woo, but I can assure that it isn’t. This is about the spiritual dimension of every individual and if you disregard it, you will annulate a part of you which will become a problem.

        The Western world currently faces a major spiritual crisis where people feel disconnected with anything in their lives which has a higher purpose than themselves. That’s why people are miserable even though they lead an “objectively” rich life where they appear to have everything but still feel like happiness is not in their lives.

        If you read all the way up to here, you found at least one keystone habit which can help you right now in your life.

        All that is left now is to implement it. As the famous adage goes:

        “Knowing and not doing is the same as not knowing.”

        Now you know, it’s time to do.

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        Featured photo credit: Bram Naus via unsplash.com

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