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Want To Know How Much You’re Getting Done In A Day?

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Want To Know How Much You’re Getting Done In A Day?

I’ve always been interested in finding new ways to boost my productivity.

Recently, a colleague of mine recommended an online productivity assessment tool that he’d tried out. His words caught my attention, especially as he mentioned that the assessment was free – and only took around 2 minutes to complete!

For most people (including myself), productivity is the difference between success and failure.

Just think about your typical working day… However well you plan your tasks at the start of the day, if your productivity falls below par, you’ll quickly find yourself running out of time to complete all your work.

So, what is the online productivity assessment that my colleague recommended?

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It’s called the GTD-Q® assessment. Developed by David Allen, the assessment evaluates two key elements of self-management: control and perspective.

While the assessment is not supposed to be a comprehensive overview of the way you work, in just 2 minutes of answering some simple questions, you’ll be able to gain valuable insight into what your personal productivity level currently looks like.

Could a 2-Minute Quiz Help You Get Things Done?

David Allen created his Getting Things Done®(GTD) system after he came to the realization that: “Your mind is for having ideas, not holding them.”

GTD is the work-life management system that has helped countless individuals and organizations bring order from chaos.

People who have undertaken the system report greater performance, capacity and innovation. On top of these things, the system helps alleviate the feeling of being overwhelmed, while at the same time instilling focus, clarity and confidence in the individual.

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What does the assessment look like? Well, here’s a screenshot of the first five questions…

    There are 18 questions in total, and as I’ve mentioned earlier, it should just take you a couple of minutes to answer them all.

    As you can see from the screenshot above, for each question (or statement) that you are presented with, you’ll have a choice of selecting one of the following answers:

    1. Strongly Disagree
    2. Disagree
    3. Neutral
    4. Agree
    5. Strongly Agree

    It’s important to remember that there are no wrong or right answers in the quiz. Instead, focus on answering all the questions in as open and honest manner as possible. By doing this, you’ll gain the most benefits from taking the assessment.

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    Once you’ve submitted all your answers, you’ll be immediately presented with an appraisal of your strengths and weaknesses. It’ll look something like this:

      The above image shows in a striking visual form how your self-control and perspective determine the way you work – and your level of productivity.

      On the results page, you’ll also be given a brief written overview of your strengths and weaknesses, and what you can do to improve these. For instance, the example above has the following wording associated with it:

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        How the GTD-Q Assessment Can Help You

        You’ll probably already know where you stand on some of the questions. For example, “My life is too chaotic” is a dead giveaway, as is “I have a good way to track all of my things to do.”

        However, not all of the answers are as straightforward, and it’s the totality of your answers that draws together the assessment’s conclusions.

        As you’ve seen from the image above, your test results will place you into one of four quadrants:

        1. Visionary (Crazy Maker)
        2. Captain and Commander (Autocrat)
        3. Responder (Victim)
        4. Implementer (Micro Manager)[1]

        Whichever quadrant you’re placed into, you’ll be given some insights for improving your productivity – or, at the very least, confirmation about what usually challenges you.

        Finally, it’s only fair to warn you that the 2-minute assessment is definitely a tool to help sell the GTD system. However, the good news is, that you don’t have to buy or sign-up for anything to see if you’re a Visionary (Crazy Maker), Captain and Commander (Autocrat), Responder (Victim) or Implementer (Micro Manager). You’ll also get the basic insights and advice for free too.

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        So, don’t hesitate, head over to the GTD-Q assessment now – and discover how you work, and how you could improve your work.

        Reference

        [1] Success With CRM: GTD-Q: Which quadrant should you be in?

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        Brian Lee

        Chief of Product Management at Lifehack

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        Last Updated on June 1, 2021

        10 Effective Ways To Make You a Fast Learner

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        10 Effective Ways To Make You a Fast Learner

        The importance of learning cannot be underestimated. Learning empowers us to fulfill our ideas and realize our full potential. The speed of gaining new knowledge is practically as important as its volume. Who wouldn’t love to remember tons of information as quickly as possible?

        If you want to start learning faster, you need a new approach towards the process which would enable you to comprehend the essence of the matter and relate it with new concepts you encounter.

        The following 10 tips will help you become a fast learner:

        1. Analyze Your Learning Style

        Before you can start experimenting with different studying methods, you need to understand what type of learner you are:

        Is your memory associated to sound?

        Maybe you can remember what you were reading when a particular song was playing? If this is your case, then you fall into the category of auditory learners.

        If you want to start studying more efficiently, then it would be wise to record the lectures and listen to them instead of reading textbooks.

        Do you relate information to visual content?

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        If you are a visual learner, you should implement images, graphs, charts, infographics, colorful lists, flashcards, and other types of visual content when you study.

        Are you a physical learner?

        If your learning style is not auditory or visual, then you might be a physical learner. Some students have too much energy; they tap their feet or play with a pen during lectures.

        A walk before a lecture will calm your nerves down. You can try studying or listening to audio lectures during a walk. That will help you remember the information more quickly.

        2. Use the Right EdTech Tools

        Technology has the power of making everything easier. There are plenty of websites, online tools, and smartphone/tablet apps that will boost your skills of planning, writing, time management and brainstorming, etc.

        One way of improving your productivity is using flashcards. You can make your own cards, but you can also download pre-made kits online:

        • StudyBlue is one of the best online destinations when it comes to creating and discovering flashcards from all areas of study.
        • If you are looking for a tool that makes the process of brainstorming more effective, then you should try PapersGear.
        • You also need the SelfControl app, which will eliminate all distractions when you need to stay focused.
        • Quizlet is another website you should bookmark; it offers study tools that will transform the learning process into a fun activity.
        • Notella is an app that will help you take quick notes at any time.
        • Brainscape is an educational platform that makes complex subjects easy by relying on cognitive science.
        • You can also try Dragon Dictation, especially if you are an audio learner.

        3. Train Your Brain to Accept New Information

        Efficient studying is a habit. Your brain needs constant training if you want to improve your focus and complete complex tasks without taking breaks.

        One way to achieve this goal is to create a private learning space in your home. You’ll also need a specific time of day that you’ll devote to studying. That will make your brain ready to accept the information it gets, so you’ll notice you’re starting to learn much faster by the day.

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        4. Get Some Exercise

        You are aware of the fact that physical activity is good for your body, but your brain needs it too!

        Light exercise, such as yoga, can help you learn much faster. If you are inactive throughout the day, your body will want to move, so it will be difficult for you to stay focused.

        If, on the other hand, you canalize your energy through light training sessions, you will be ready to study productively.

        5. Work on the Ambiance

        If you have a noisy neighborhood or a working environment full of distractions, you won’t be able to learn or study no matter how hard you try.

        If you want to learn quickly, you need a quiet, distraction-free environment that won’t disturb the mind in any way. Such a peaceful place will set you in learning mode as soon as you find yourself in it.

        6. Take a Lot of Notes

        Only few people are capable of remembering information as they read it. If you don’t belong to this category of privileged learners, then you absolutely need to start taking notes.

        This simple learning method will force you to think about the essence of the material. It will also give you a nice framework that will help you review the things you’ve learned.

        Write down only the most important information. That will help you remember all the other things you’ve learned.

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        Here’re some tips to take notes effectively: Why Successful People Take Notes And How to Make It Your Habit

        7. Make Mind Maps

        Mind maps are among the best tools to speed up the learning process. Your mind will process information effectively if you create a visual representation of the things you’re about to learn.

        You can create a nice mind map in the old-school way: take a large sheet of paper and organize all facts and explanations. Use pictures, note-cards, and other symbols you can think of. Group similar items together and connect them with colorful pens.

        Some tips mind-mapping here: How to Mind Map: Visualize Your Cluttered Thoughts in 3 Simple Steps

        Of course, you can also use an online mind mapping tool if you want to save yourself some time.

        8. Experiment with Memorization Methods

        Memorizing is often misused in the process of studying. Some people memorize whole sentences, paragraphs and lectures without grasping their essence.

        However, memorization can be useful when you need to learn definitions and classifications really quickly. Don’t avoid this technique if you want to fill your brain with information without wasting any time.

        Try this if you want to memorize more and faster: How to Memorize More and Faster Than Other People

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        9. Find the Right Context

        Memorization works solely in times of urgency. If you want to learn in the most effective manner, then you need to have context for information.

        Find an aspect that’s interesting for you; try to research for related information, and you’ll discover the joy of learning.

        The first step? Jot down as much information and as many ideas as possible: How Simply Jotting Down Ideas Can Make You Smarter

        With time, this practice will make you a faster learner.

        10. Study Every Day

        It will take some time before you get used to a daily studying routine, but your mind will eventually grasp the habit.

        The more frequently you study, the less time it will take for you to remember the things you read.

        If you start studying as soon as possible after you have learned some new concepts, it won’t take long at all for you to get ready for an exam. Now that sounds really good, doesn’t it?

        More to Help You Learn Quicker

        Featured photo credit: Becca Tapert via unsplash.com

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