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Last Updated on December 17, 2020

Make Everyone At The Office Happy By Installing This

Make Everyone At The Office Happy By Installing This
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Let’s face it, however positive and upbeat your office environment is, your employees will still suffer from stress from time to time. These stresses can come from a myriad of sources, including: overwork, pressure of deadlines, and lack of proper breaks.

For example, your sales team may be close to their end of quarter and is committed to delivering the best results possible. While this is a worthy goal, the team members run the risk of pushing themselves too far and leaving themselves drained of energy and filled with tension.

It’s at times like these that all your employees can be negatively affected.

It’s not new that stress can lower productivity or even work quality

One of the symptoms of stress, is that it can lead to lower productivity. This means that if many (or all) of your employees begin to show signs of stress, then you can be sure that your company’s overall productivity will take a hit.

If you’ve become aware that your employees are suffering from stress, then it’s time to take some action to reduce or eliminate this burden.One great way to do this, is to introduce your employees to the positive benefits of meditation. Research shows that people who meditate regularly are likely to experience the following benefits:

  • An enhanced ability to focus.
  • An improvement in memory.
  • Less fatigue.
  • An increase in perception.
  • A reduction in stress.[1]

These are just a small selection of the benefits that meditation can offer, and it makes perfect sense that meditation is a great tool for boosting employees’ performance. (And in turn, a boosting of the overall performance of your company.)

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Imagine for a moment, that your employees took a 5-10 minutes daily break from their work to practice meditation. Not only would they and your company see an uptick in productivity, but your employees would also naturally enhance their self-discipline. They would also find it easier to maintain a positive mindset.[2]

What Exactly Is the “Stop, Breathe & Think” App?

    Hopefully, I’ve given you enough reasons to ignite your interest in making regular meditation part of your office environment. You may now be thinking: “What’s next? How can I introduce meditation to my employees?”

    Well, here at Lifehack, we’ve come across a great app call Stop, Breathe & Think. We believe the app is the ideal way to kick-start regular meditation sessions in an office environment.

    While the app is available as an Android or iOS download, these are primarily for personal users. When it comes to office meditation, then Stop, Breathe & Think is available as a handy Slack plug-in.

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        Once activated on your Slack account, Stop, Breathe & Think will allow individuals or groups to schedule mindfulness activities. These activities include:

        • Short breaks to facilitate recuperation of mind and body.
        • Breathing exercises to condition thoughts, emotions and reactions.
        • Personalized meditations to help bring overall peace and harmony.

        How the App Will Help Your Employees Become More Productive

        With the huge weight of research showing the benefits of meditation, the Slack plug-in is the perfect way to help your employees to get started with this positive habit.

        Let’s take a look now at some of the great features that the app offers.

          App users can learn the basics of meditation – and try different types.

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            By choosing how they are feeling at the time, the app guides users to the most suitable meditation.

              Meditations are timed so that users can fully relax, knowing that the app will alert them once their scheduled meditation time is complete.

                The app also enables users to see how their emotional state has fared over the course of a week, month or beyond.

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                  Fun, and easy-to-follow pictorial steps encourage users to complete regular meditations.

                  A Healthy Office Environment Can Lead to a Healthy Company Performance

                  The daily stresses of work can often lead to a build-up of anxiety and tension in employees. This can then have a knock on effect on your company’s performance.

                  Fortunately, the opposite – a healthy, upbeat working environment, can boost employee momentum and productivity. And this naturally leads to overall performance gains for your company.

                  With the help of Stop, Breathe & Think, your company won’t need to allocate a big budget (and find extra time) to organize leisure events and other stress relieving activities. Instead, the app will effortlessly help your employees be calmer, happier and more motivated.

                  So, why not give it a try?

                  Reference

                  More by this author

                  Leon Ho

                  Founder & CEO of Lifehack

                  How to Focus and Maximize Your Productivity (the Definitive Guide) A Complete Guide to Goal Setting for Personal Success How to Get Motivated Every Day When You Wake Up Can’t Focus? The Mistake You’re Making and How to Focus Better 17 Traits That Make a Successful Person Stand out from the Crowd

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                  Published on July 27, 2021

                  15 Smart Video Conferencing Etiquette Tips to Follow

                  15 Smart Video Conferencing Etiquette Tips to Follow
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                  During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

                  But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

                  Put the Pro in Professional

                  After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

                  1. Mute Your Mobile and Other Devices

                  The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

                  Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

                  2. Dress the Part

                  While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

                  Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

                  For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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                  Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

                  3. Stage Your Workspace

                  Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

                  Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

                  4. Put Some Thought Into Lighting and Perspective

                  Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

                  Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

                  Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

                  Remember That Half of Life Is Showing Up

                  5. Arrive on Time

                  In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

                  Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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                  6. Turn on Your Video

                  Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

                  If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

                  Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

                  7. Plan Ahead Before Sharing Your Screen

                  Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

                  Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

                  Attend to the Pesky Details

                  8. Make Sure That Meetings Remain Right-Sized

                  With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

                  Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

                  9. Remember to “Unmute” Before You Speak

                  Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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                  Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

                  10. Stay on Point to Keep the Meeting Length in Check

                  As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

                  Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

                  Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

                  Talking Has a Time and a Place

                  11. Chat Appropriately

                  Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

                  At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

                  12. Use the “Raise Hand” Feature to Avoid Interruptions

                  The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

                  Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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                  13. Don’t Record the Session or Take Photos Without Prior Permission

                  In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

                  Manage Yourself

                  14. Minimize Distractions

                  While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

                  Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

                  15. Save Snacking for Later

                  Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

                  However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

                  Final Thoughts

                  Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

                  Featured photo credit: Chris Montgomery via unsplash.com

                  Reference

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