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How Being a Minimalist Can Help You Make Better Decisions in Life

How Being a Minimalist Can Help You Make Better Decisions in Life

Do you eat a healthy diet? Do you exercise? If you do, your purpose is probably to look and feel good.

But how about decision making? Have you considered its impact on your mental health?

You may be unaware of this, be we make an estimated 10,000 to 40,000 decisions every day.[1] It’s no wonder that something called ‘decision fatigue’ can rapidly set in!

Luckily, there are a number of rules that you can follow to streamline your decision making. These rules will help you reduce (or even eliminate) decision fatigue, and instead, free your mind to work on your personal goals and objectives.

Before I lift the lid on these rules, I want to first explain more about decision fatigue and its impact on your thought processes.

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When Your Brain Is Tired, You’re More Likely to Make Poor Decisions

Jean Twenge, a psychology professor at San Diego State University, states that the brain calls upon “a common resource akin to energy or strength” when it’s required to make decisions.[2] According to Twenge’s research, besieging your brain with relentless decisions, leads to a rapid depletion of the brain’s energy. In turn, this leads to poor decision making.

Jean Twenge is not alone in this discovery. A 2010 study published in Psychological Science found a link between blood glucose levels (the body’s energy) and the ability to make shrewd decisions.[3] Higher blood glucose levels were found to be associated with superior decision making.

It’s clear from these studies, that decision fatigue negatively impacts your ability to make good choices.

Let’s turn now to what you can do to say goodbye to decision fatigue.

Steve Jobs Is a Solid Proof That Being a Minimalist Can Improve Your Decision Making

Conserving your mental energy is the secret key to regular, top-class decision making.

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What’s the best way to sustain your mental energy? To embrace minimalism.

Steve Jobs, Apple’s co-founder, was a devoted minimalist. His enthusiasm for this philosophy extended from his house (described as having virtually no furniture in it), to his simplistic product designs (such as the iPad and iPhone). He also practised Zen meditation, so fully understood the need for quietness, space and detachment. (Qualities that all help in developing mental clarity.)

John Sculley, former CEO of Apple, said: “What makes Steve’s methodology different from everyone else’s is that he always believed the most important decisions you make are not the things you do – but the things that you decide not to do. He’s a minimalist.”

And Steve Jobs is not the only great decision maker practicing minimalism. Other examples include: billionaire Michael Bloomberg, actor Robert Pattinson, and artist Agnes Martin.

How to Save Your Mental Energy for Being a Good Decision Maker

As you would expect, the rules for living a minimalist life are simple. Let’s check some of them out now.

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Discover the patterns behind how you do things

Most of us live our lives dictated by habits. We get up at the same time, eat the same breakfast, take the same journey to work, etc. While good habits can help simplify our lives, bad habits can cause us lost time, stress and unnecessary work. For instance, if you have a habit of checking your work emails first thing in a morning, you may lose your most productive time to simply reading through and deleting mostly useless information. Instead, make a habit to do your important work first, while your mind and energy are still fresh.

Observe what situations make you anxious (and learn how to handle them)

The road to a minimalist life involves some soul searching. This includes paying attention to situations that cause you stress or anxiety. Let’s say that you have a fear of public speaking. You’re asked to do a talk to the directors of your company. While you know your subject matter well, you allow yourself to become massively stressed out by just thinking about the presentation. You need to address these types of scenarios head on. Learn to minimize their impact on you by developing your ability to relax or detach from them. If you can’t do this, you may be best trying to avoid the situations completely (if this is possible). Stress and anxiety disrupt your thought processes – and your ability to make decisions.

Focus on tasks that help you finish things

Where are you putting most of your efforts? Is it on things that aren’t contributing to the attainment of your goals? Minimalists know that where they put their energy – is where they want to see results. You should do this too. For instance, if you want your garden to look tidy, watch fewer gardening programs – and instead, get outside and cut the grass and weed the soil. This applies to decisions too. Don’t spend days thinking of a decision that will have little impact on your life. Prioritize important, life-impacting decisions.

Declutter your desk, home and mind

Removing unnecessary things from your environment, or unneeded thoughts from your mind, is the first step in transitioning to a minimalist lifestyle. For example, if your office desk is full of scattered papers, get rid of them. This may mean tidying them away in a drawer, or recycling them if not needed. This one simple action will give you more physical space – and more mental space too. The benefits? You’ll be able to make clearer decisions and choices.

Reduce the amount of electronic notifications you receive

If you’re like most people (especially those from the younger generations), you’re likely to be receiving relentless notifications via social media, email and SMS. These non-stop notifications are rarely of value. Instead, they act as a giant distraction iceberg. Be ruthless, and switch off as many of these notifications as possible. By doing this, you’ll keep your mind free from distractions, and primed to make great decisions.

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Choose items that are versatile

Have you noticed how some people need a different item for every task? At work, they have a personal cellphone for personal calls, a work cellphone for work calls, a personal laptop for personal use, and a work laptop for work use! They are charging, carrying and operating four devices, when they could probably reduce this down to just two. For example, many companies now operate a Bring Your Own Device (BYOD) policy. This enables you to do all your work (personal and business) on your own laptop. By having items that are versatile, you’ll spend less money – and less time choosing which items to use.

Break free from toxic relationships

There’s no greater energy thief than toxic relationships. They can leave you feeling drained and depressed. If you have a way to step aside from these relationships, then do it. You’ll get back your energy and positivity. Both things that are crucial for making first-rate decisions.

By adopting a minimalist approach to life, you’ll conserve your physical and mental energy. This will allow you to defeat mental fatigue, and help your decision making become the best it can be.

Be productive. Be progressive. Be minimalist.

Reference

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Craig J Todd

UK Writer who loves to use the power of words to inspire and motivate.

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

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