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We Don’t Need More Stuff, We Need Less (a Lot Less)

We Don’t Need More Stuff, We Need Less (a Lot Less)

Roughly this time last year I was hit with a sudden, overwhelming feeling of stress. I would come back to my messy, cluttered room, my mind on studies, social life, plans, life choices, my bank account, and the crazy ending to the season finale of The Walking Dead. I’d rest for a bit and then leave to go to either the library, class, or work. I came to realize that my mind was as cluttered as my bedroom.

Our minds and lives can be weighed down by unnecessary extras (clutter) affecting our thoughts, behavior, and health. Lots of little things can become pretty heavy, and though things in our minds have no physical weight, they nonetheless can weigh us down. It makes you wonder how much is really needed.

What can be done?

We have come to think that having our lives and minds cluttered is just an ordinary part of life in the 21st century — that it’s part of being an adult because with age comes…stuff. However, that isn’t the case. You need to ask yourself what you actually need. Much like your bag becomes lighter when you take out unnecessary items, cutting stuff from your mind makes it lighter and your life easier.

It’s often very difficult to ascertain what is necessary and what is unnecessary, but you don’t have to do it all by yourself. Here is a list of ways to declutter your mind and your life, and walk unburdened by unnecessary weight. Don’t worry. I’m not going to suggest getting rid of everything and living off the grid although that might work, too! First let’s try baby steps.

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1. Declutter your house.

We form emotional connections with our possessions. They may represent a future we want, or a past that we don’t want to forget, so choosing what needs to be eliminated can be difficult. It takes time to sort through our belongings. Things that you want can be organized and put away; things you no longer need can be donated. (Being charitable has been shown to have a positive effect on your mood.)[1] Decisions may be tough, but they are worthwhile.

2. Declutter your yard if you have one.

This follows a similar logic to decluttering your house. The tidiness of your entire living space has an effect on your mental well-being. However, whereas sorting and clearing clutter in your house may have a long-lasting positive impact, your yard will require continual attention. This isn’t due to an abundance of things, but rather to the processes of nature. If ignored, the growth of grass and weeds can get out of control and turn your yard from a place of relaxation to a tangled mess. The solution is to tool up and garden! Research[2] has shown that gardening is a great stress reliever. The act of removing offending weeds and overlong grass will lessen stress in your life.

3. Find peace of mind with meditation and mindfulness.

Before you click away, this article hasn’t taken a sudden turn for New Age solutions! What was once the domain of yogis, Buddhists, and slightly strange young men, meditation has recognized health benefits through decluttering the mind and calming runaway thoughts.[3] Though meditation has been practiced for thousands of years, only recently have the myriad benefits become widely known, and its popularity has exploded.

Through simply sitting comfortably, closing your eyes, and focusing on your breathing, you’ll increase mastery of your mind and thoughts. You’ll be less prone to distractions, become generally more relaxed, and stresses in your life will seem less severe. Though meditation is pretty close to literally doing nothing, its positive effects are numerous and far reaching.

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Meditation is an ancient practice, yet there are countless classes, websites, and books, as well as the religion of Buddhism which will give you understanding of it. It’s not just decluttering; it’s making more mental space.

4. Sharpen your mind with sleep.

Our bedrooms have long ceased to be places for mere sleeping. These days they have become vaults for stuff or even offices or mini-gyms, allowing us to do many things at the expense of good sleep. Our rooms are full of so many distractions that sleep becomes more difficult.[4] Studies[5] have shown that the light emitted from a phone or laptop screen at night signals to your brain that you need to stay awake, regardless of your intention.

Sleep deprivation has numerous serious effects[6] which harm your health, your cognitive abilities, and lead to depression and anxiety. Having these distractions is just not worth it. The solution to this is to declutter your room, removing any potential distractions. (It may be a good idea to consider setting up a sleep regimen ensuring you get the vital eight hours of sleep that your body needs.)

5. Cut your bad habits.

We all have little quirks–everyday actions that we hardly notice. It could be something as innocuous as cracking our knuckles, or as serious as regular weekend benders. Some may be affecting your health, so what do you do about them? There are numerous techniques[7] for stopping bad habits and some are surprisingly simple. Merely being aware of them is a great step towards their eventual elimination. One effective way to cut out bad habits is to replace them with good ones, substituting positive behavior to declutter or de-stress your life.

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6. Eliminate your addictions if you have them.

This is a more serious version of the step above. Addictions have more negative effects than habits. This paragraph isn’t going to provide the miracle solution to a smoking or drinking addiction, or the over-usage of certain (cough) websites. However, if decluttering your life is your intention, you will likely find few things as profoundly powerful as eliminating negative dependencies. Addictions may seem a core part of your being but have a severe impact on your physical and mental health, so their elimination can be a good thing.

7. Declutter emotional baggage from your friendships.

If you are like me, then your friendships are the single most important part of your life. However, there may come a time when communication with a friend becomes strained and difficult. Were they not a friend you could cut them from your life, but you generally enjoy their company. Such difficult situations may be causing you significant stress.

The key to resolving this is in communication.[8] Try to become aware of particular words and phrases you use which may be having negative consequences. For example, if in conversation you use the word “not” frequently, it adds a negative tone. Instead of “I’m not going to that” (which implies “with you”) try “I think I’d rather stay at home” or “I think I’m going to X”. (It may sound small and nit picky, but consider what you would rather hear. You may have experienced a pang of negativity when someone structured a sentence poorly which made them seem brusque with you.) Even though these are small steps, over time you may find that your relationship improves.

8. Declutter negative people.

This may be severe, but the people you surround yourself with have an effect on you. Even if you intend to become a more positive person, this will be tougher if the people around you are obstinately negative. You don’t have to do something as drastic as getting rid of friends, but merely increase your social circle to surround yourself with people who are how you want to be and you will find it easier to become more positive.

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9. Declutter your fridge.

It is important to be mindful of your weight and eating habits and it will be easier to do if your fridge is clean and organized. This can affect your physical and mental health. There is a link between mood and eating well or poorly.[9] If someone feels stressed, they are more likely to overeat or eat poorly. If their eating habits are causing them unhappiness and stress it can start a vicious cycle. A clean, decluttered fridge stocked with healthy choices can help us make more effort to eat well.

10. Declutter your work life.

There are many ways to do this. If you have a desk or work station that is a mess, it could be causing you extra stress at work. If you find yourself overwhelmed by a ridiculous number of tasks, then taking some time to plan and prioritize your tasks and to organize your work area will make the job a little easier.[10]

If you consider and put into action the above ten steps, then you will find the clutter in your home, life, mind, and work fall away. Life doesn’t need to be so stressful!

Reference

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Arthur Peirce

Lifestyle Writer

We Don’t Need a Lot of Self-Help Books, We Need Resilience A Negotiation Is Like a Game, You Can’t Get the Best Deal Without a Strategy Signs of a Commitment Phobe and How to Deal with Him/Her How to Be Your Own Boss with Little (or No) Money Keep A “Friend Bank” So You Can Maintain The Right Kind Of Friendship!

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

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