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Revealed: What Really Makes You Lag Behind At Work

Revealed: What Really Makes You Lag Behind At Work

Picture this: you’re sitting at your desk, hunched over your computer, then suddenly you catch a glimpse of you clock—it’s 12:25pm. You swear it was only 8:30am when you put down your coffee mug and opened Gmail. But you don’t recall the slightest what you have been doing in the morning, and there’re still 53 tasks to on your to-do list, unchecked.

This is when you realize there’s something really wrong with your productivity, and you’ve got to find out why this is happening…

Let’s go through the following things together and see if you’ve actually been doing any of these:

Many people make checking emails the first thing they do at work only because of the illusion of having completed more.

But you should know that emails most likely are not the most important piece of work, and such false sense of accomplishment can be dangerous. You may end up spending more time on your inbox than you can imagine, making the rest of the day a rush.

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The problem is that you have no control over the order of emails in your inbox,[1] you only respond to them passively. This forces you to put what’s truly important or urgent on hold while drowning in emails.

And very likely, checking emails is just a way to escape from real work (remember those 53 other things on your to-do list?).

If you don’t set a goal and expected time to complete a task, you’ll likely spend much more time and energy than you need.

Goal setting allows you to better manage your time, and is crucial to maximizing your productivity. A goal tells you which direction to go, and where to go eventually.[2] It helps you focus on your way forward. If you don’t have a clear goal, you may find yourself wandering around and not making progress.

Also, committing yourself to a time limit gives you motivation to keep pushing. Do not allow yourself to go slow or switch tasks until the one at hand is finished. That way, you’ll be able to take control of your time and get to the end of that to-do list fast.

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When it’s difficult to visualize the possible outcome of work, we’re likely to waste time on things that have little impact on productivity.

If we don’t have a clear expectation on how we want the completed works to be like, it’s easy for us to want to make it even more ‘perfect’ when we’re so into the work. And it’s easier that we may make unnecessary changes when the work is in progress, which may cost extra time and effort.

And very often, we’re unconsciously being distracted by the minor things such as phone messages or the Facebook news feed.

It’s the curse of living in the modern world. We just can’t live without our phone, and this means we’re constantly having to react to whatever notifications it sends us. But they are the sneaky productivity thieves you should get rid of.

You may think taking 8 seconds to reply to a DM on Twitter doesn’t hurt but it actually takes 15 minutes to gain back the momentum because of the interruption.[3]

All the small bad things we do can add up to a lot of wasted time every day.

What have been mentioned above may seem too small to cause serious damage to your productivity. But if you really want to maximize your productivity and get the most done every day, you should cut out the bad habits.

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Small things do add up — as little as 5 minutes lost per day can become hours by the end of the day. Try to work that out in terms of the number of DMs you can reply to!

Here are some helpful tips for you to get started:

State a clear purpose of each task, make it actionable and estimate the time you need to complete it.

Suppose you have a proposal to write, a bunch of spreadsheets to fill out, etc.

Write down (or type) each item and estimate the amount of time you will need. You may even want to break down a larger task to smaller sub-tasks, and assign a time limit to each of them. Then, arrange them according to the order of importance, and start working. Keep track of how much time you’re using as you go.

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Stop checking emails every morning. Do something creative (first) instead.

What you should do instead is to prioritize your creative tasks over others because morning is the best time for thinking.[4]. You want to focus your energy on tasks that require more thinking, such as drafting the proposal for a meeting this afternoon, or comparing price offerings from potential suppliers, etc. over the reactive tasks like checking emails.

Consider logging out of your work email at the end of each day, so you’re not tempted to access it as soon as you switch on your computer. You’ll be able to take your mind off of your inbox and work on the bigger things first.

Silent the notifications of anything that’s not related to work.

Just like removing emails from your collection of distractions, remove whatever notifications that will distract you. And silent mode isn’t enough—vibrations are distractions as well. You will need to put your phone on ‘do not disturb’ mode if you can’t resist checking your phone when it vibrates.

Even when you allow yourself a short Instagram break, set a time limit for that too. Having a reminder helps you to get back to work and focus again.

These are some of the things you want to pay attention to if you feel you suffer productivity issues. Get started on the tips and get through your work day with ease!

Featured photo credit: Stocksnap via stocksnap.io

Reference

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Wen Shan

Proud Philosophy grad. Based in HK.

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Last Updated on October 17, 2018

7 Natural (And Highly Effective) Ways to Improve Memory

7 Natural (And Highly Effective) Ways to Improve Memory

How is your memory? Is your cognitive function as strong as you’d like it to be?

If not, then you’re definitely going to be interested in the memory improvement tips I’ll be sharing with you in this article.

Despite what you might think – or have been told – improving your ability to recall information is certainly possible. You just need to know the right ways to do it. (Don’t worry, as you won’t need to make any significant lifestyle changes.)

So how to improve memory? Let’s dive straight into the first of seven easy ways to improve your memory significantly.

1. Meditate

We live in a world of non-stop, 24/7 information. It’s like a waterfall that’s endlessly pouring news, data, facts and figures into our conscious minds.

Unfortunately, our brains are not designed to absorb this tremendous amount of information. It’s no wonder then, that most people struggle to remember information and recall things.

Even if you believe you have a good memory and are comfortable with multi-tasking, you’ll also be aware that there’s only so much information your brain can process at one time. And research suggests that the more information and distractions, the harder it is for you to transfer information to your long-term memory.[1]

Fortunately, meditation can help you out.

Even if you just meditate for 10 minutes per day, you’ll boost your ability to focus, which in turn, will make it easier for you to remember important facts.

If you need help in shifting into a meditative state, I recommend trying an app like Headspace – which can assist you to achieve this in a convenient and structured way.

And don’t forget, meditation doesn’t just have to be closing your eyes and sitting in a lotus position. Some people prefer to simply take a short walk in nature. This clears and calms their mind, and still provides the all-important boost to their focus.

2. Get plenty of sleep

If you’re sleep deprived or have not been sleeping well, then I’m guessing you’re not remembering well either. This is because sleep and memory are intimately connected.

If you have a busy life and regularly find yourself not getting enough sleep, then this will negatively impact your cognitive abilities – including your memory.

How much sleep should you be getting?

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Well, according to the National Sleep Foundation, you need a minimum of seven to nine hours of sleep per night. If you get this amount of sleep regularly, then within just a few days, you’ll see a tangible improvement to your ability to remember and recall things.

Now, I’ll be honest with you, maintaining a proper sleep cycle is not always easy (especially when the latest Netflix series has just been released!). But if you care about improving your short-term and long-term ability to remember things, then it’s critical that you try to get at least the recommended amount of sleep every night.

Are there ways to hack the sleep cycle?

Yes, there are.

Try these three things:

  • Have a fixed bedtime (preferably before 10pm)
  • Don’t eat too late
  • Make sure your bedroom is as dark as possible

Sleeping is a precious activity. It regenerates your body, clears your mind, and helps with the storing and retrieval of information.

However, don’t sleep just yet, as I want to tell you about another great way to increase memory…

3. Challenge your brain

When was the last time you challenged your brain?

I don’t mean challenged in the sense of overeating or undersleeping. I’m referring to stretching your mental capabilities through things like crossword puzzles, Sudoku and memory games.

To expand your memory bank, and to make your recall razor-sharp, you need to continually challenge your brain.

Feedback from Lifehack readers such as yourself, has suggested that brain training apps are a super-effective way of doing this. Used regularly, these apps can enhance your focus, attention span, problem-thinking ability and memory.

There are hundreds of these apps available (most of them for free), but I recommend starting out with one of the big three:

  • Peak (Android/iOS, free, 10 million+ downloads)
  • Lumosity (Android/iOS, free, 10 million+ downloads)
  • Elevate (Android/iOS, free, 5 million+ downloads)

If you normally spend a chunk of your week playing computer games, then instead of shooting and killing your enemies, why not let some of them live – while you put your attention into boosting your brain power!

Challenging your brain will strengthen your neural pathways and enhance your mental abilities. But don’t just take my word for it, try one of the apps above and see the positive benefits for yourself.

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4. Take more breaks

When I think back to my days as a budding entrepreneur, I distinctively remember working all the hours under the sun – and many under the moon too!

At that time, I believed that breaks were for the weak, and to become wealthy and successful, I needed to shed blood, sweat and tears.

However, I was wrong.

Taking regular breaks is the best way to keep yourself productive, creative and alive to opportunities. It’s also the best way to learn new information.

Let me explain.

Typically, when studying lots of new information, most people will spend hours reading it – in an attempt to learn and remember the content as quickly as possible. Unfortunately, they’ve overlooked something.

Namely, extended study sessions are rarely a good thing, as your ability to retain information naturally declines after a certain period of time.

It’s similar to physical exercise. You wouldn’t attempt to train vigorously for four hours in a row. Instead, you’d take regular breaks to give your lungs, heart and muscles adequate time to recover. Failing to do this will result in muscle cramps and overexertion.

It’s the same with your brain. If you overload it with information, you’ll suffer from mental fatigue.

What’s the answer?

Make sure you take regular breaks when learning new information. I recommend at least a 10-minute break every hour. (You may also want to take a look at the Pomodoro Method.)

If you don’t want to be as regimented as that, then take breaks as soon as you find yourself losing the ability to focus on the new material. Your brain will thank you – and your learning aptitude will move up a level.

5. Learn a new skill

I love this quote, as it’s 100% true – but frequently overlooked:

“Learning never exhausts the mind.” – Leonardo da Vinci

From my experience of helping to develop the careers of dozens of Lifehack employees, I can definitively say that participating in meaningful and purposeful activities stimulates the mind. It also reduces stress and enhances health and well-being.

Let me give you an example of this:

Imagine you work for a global financial institution in one of their call centers. You take over 100 calls a day – many of them complaints. When you started the job a few months back, you were excited to be in full-time employment and working for a household name.

Unfortunately, your initial enthusiasm quickly turned into frustration.

The endless complaint calls began to take their toll on you. And the supervisors irritated you too, as they were far too interested in micro-managing you – rather than letting you work in your own way.

Now, in the story above, the ending could be that you put up with a job you didn’t like, and led a dull and frustrated working life for years and years. However, an alternative ending is this: you channeled your dissatisfaction in to learning a new skill (computer coding). It took you a year or two to get up to speed, but it allowed you to successfully upgrade your career – and the ongoing learning made the call centre job much more bearable.

Clearly, learning new skills gives you impetus, focus and something to aim for. Your brain loves to learn, and you should tap into this by always seeking our new information. And when learning becomes a habit, you’ll find your ability to remember and recall things effortlessly, becomes a habit too.

6. Start working out

If you’re not already working out regularly, then here’s another reason to do so:

Exercising for 20-30 minutes three times a week will improve your long-term memory.

Regular exercise increases blood flow in your body and supplies the brain with extra oxygen and nutrients. And a well-nourished brain is a well-functioning brain!

“But I just don’t have the time?,” I hear you say.

Not a problem.

A research has shown that a daily burst of 60 seconds of high-intensity exercise, offered many of the benefits of the longer exercise routines.[2] So, if you’re short on time – now you know what to do.

Interested in getting started?

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Here are five different ways that will help you work out:

  • Join a gym
  • Join a sports team
  • Buy a bike
  • Take up hiking
  • Dance to your favorite music

7. Eat healthier foods

I’m sure you’ve heard the expression: “You are what you eat.”

This applies to your brain too.

The food that you eat helps determine your brain’s capacity to store and recall information. A poor diet (think junk food + soda!) harms not just your physical health, but your mental health too.

Fortunately, there are several foods that are especially good for your brain and your memory. These include: blueberries, celery and dark chocolate. But anything high in antioxidants will have a positive effect on your brain and memory.

Conversely, highly-processed foods and those loaded with sugar will have a negative impact on your memory. This is due to them providing insufficient nutrients for your brain – leading you to easily suffer from mental fatigue.

Want to be mentally healthy? Then eat and drink an abundance of these for brain health:

  • Turmeric – helps new brain cells grown
  • Broccoli – protects the brain against damage
  • Nuts – improves memory
  • Green tea – enhances brain performance, memory and focus[3]
  • Fish oilfish oil supplements can increase your brain power

Here’re more brain food options that improve memory!

Final thoughts

I sincerely hope these seven memory boosting ways that I’ve covered in this article will be of help to you.

You don’t need to implement them all. I suggest just trying the ones that appeal to you.

But, if you’re serious about dramatically improving your memory, then make a start right now on adopting one or more of the ways I’ve suggested. I’m confident you won’t regret it.

Featured photo credit: Eric Ward via unsplash.com

Reference

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