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Many People Fall Into This Trap Of Thinking. If You Can Overcome This, You’ll Be Outstanding

Many People Fall Into This Trap Of Thinking. If You Can Overcome This, You’ll Be Outstanding

It’s February now, and chances are, most of us have long since let go of our resolutions for 2017. It’s such a familiar happenstance – you want to lose weight and get fit, so you start an exercise routine. You pat your back every day that you do it. One day, you fall ill or just have too much work to do. So, you skip exercise that day. Then, you skip another day and one more. And then, poof, exercising is out the window altogether. Why? Because we fall into the trap of thinking that it’s everything or nothing!

It is the greatest mistake of all to do nothing because you can only do a little…

Imagine a day when you have far too many errands to run and a lot to do on the professional front too. That day, you know you cannot make it to the 50-minute yoga class or the 45-minute bike ride. But, what stops you from taking a quick 15-minute jog? We stop ourselves. We fall into the trap of thinking that if we cannot do it fully, we cannot do it at all. It’s a perfectionism trap – it either has to be done perfectly, or it shouldn’t be done at all.

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Those harsh, unrealistic promises we so often break

We often tend to slip from our goals or even resolutions because we tend to make very black and white promises to ourselves. It’s like when you drink too much at a party, wake up with the mother of all hangovers, and swear that you will never touch another drop of tipple for as long as you live, so help you God. How long does that last? A day or two, or maybe till the next weekend. You drink again, and it’s back to berating yourself and your ineffectual willpower.

The problem doesn’t lie in your willpower to begin with. It lies in making all-or-nothing promises to yourself and falling victim to this trap of thinking. Instead of harshly telling yourself to ban the drinks, make a promise to yourself that you will nurse each drink for at least 30 minutes and that you will not let more than three drinks pass down your throat. That’s a promise you can stick to, for sure.

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Open your heart to shades of gray

The black-and-white trap of thinking is also very limiting. It makes you think of yourself as either someone successful or a loser. You are either worth something, or you’re worthless. The problem that arises has got to do with self-esteem. If you are feeling good, you might think too highly of yourself and have a gargantuan ego to match. And if you are in the doldrums, then your self-esteem takes a battering. With a thinking process like this, you tend to become judgmental too – labeling your friends, family and colleagues with the same “good” or “bad” definitions.

In turn, thinking like this makes you an anxious, somewhat depressed person who has low self-worth. A better way to deal with this is to expand your thoughts and open your mind and heart. You cannot just be good or bad. Everyone is a mixture of good and bad, and most of us are aiming to be more “good” and less “bad.”

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Step out of the black-and-white trap of thinking

Black-and-white thinking makes us prejudicial and makes us look at everything with a jaundiced eye. It literally closes the open doors in our lives and ruins personal and professional relationships when we are too busy measuring and labeling people to realize their worth.

This is also one of the main reasons we simply give up on something the moment we slip up on it. We become immersed in the need for a perfect outcome, forgetting that life often lies in the journey to a goal. All we need to remember is that life is negotiable – it always allows for U-turns!

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Rima Pundir

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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