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If You Want To Be An Effective Learner, You Need To Develop These 4 Skills

If You Want To Be An Effective Learner, You Need To Develop These 4 Skills

Say your thirtieth birthday is approaching, and as a sign of this new level of maturity, you’ve decided to add a bit of value and refinement into your life. You’ve toyed with several ideas, including becoming a wine connoisseur, a poet laureate, a yoga instructor, a ukulele player, or a juggler. You finally settle on learning a new language, Korean. You are inspired and sprint at maximum effort for three or four weeks. Then your energy and enthusiasm dwindle, and by week five you’ve learned enough Korean to order badly at a restaurant and offend the regulars. So, you decide to take up the ukulele. A month later you’ve learned to play a poor rendition of Happy Birthday. Bored and disenchanted, you quit again.

So, the question becomes, how do you become an effective learner and expand your horizons?

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1. Assess the value of what you are considering learning

Assessment is a very important first step. Learning something new requires the expenditure of time, attention, effort, and energy, and in most cases, money as well. Before you invest in learning something new, determine if it is something worth your effort. Two questions you should ask yourself:

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  1. How will this new knowledge or skill benefit me and what purpose will it serve? If the skill will not meet a need or serve a real purpose in your life, that doesn’t necessarily mean you should abandon learning about it–it should, however, dictate the amount of resources the endeavor should consume.
  2. How badly do I want to learn it? Again, the answer to this question will help you adequately budget how much time and energy you should give to the activity, or decide whether it is even worth the time and energy.

Sometimes, we lie to ourselves about what we want, or we think we want what others have. The key here is to assess why you want to acquire that knowledge or skill, then determine if you REALLY want it.

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2.  Set realistic goals

Establishing realistic learning goals is a major key to effective learning. When learning something new, 100 percent mastery is a lofty and oftentimes unrealistic goal. The brain works best under an optimal amount of stress, but not under copious and burdensome amounts of stress. The level of stress must be high but manageable. Setting a goal of 80% mastery of a new skill is the sweet spot. It is challenging yet doable. [1]Success fuels motivation, while failure kills it. Allowing yourself room to fail, while still setting high learning goals, is the best way for learning optimization to occur.

3. When your learning plateaus, move on

Once you hit a mental plateau and your learning has considerably slowed, your brain is ready to tackle something new. The most effective way to take advantage of the brain’s malleability is by learning something that is related to what you were previously learning. The brain naturally organizes and categorizes information, and “chunking” previous learning with new learning is the most effective way to attain and maintain new knowledge and skills.[2] For example, if you were taking a public speaking course, you could then transition to taking acting lessons. When information is studied so that it can be interpreted in relation to other things you already have in your memory, learning becomes so much more powerful.[3]

4. Multitasking is the enemy

Multitasking, in its true sense, is a mythical beast. It simply doesn’t exist. Research shows that it is impossible for the brain to simultaneously work on multiple tasks at once.[4] Instead, the mind constantly switches between the tasks and their contexts, spinning only one plate at a time. Multitasking is a highly inefficient way of going about getting things done. In fact, the brain’s inability to focus on two processes in tandem is precisely why texting and driving are forbidden. Effective and efficient learning occurs quickest when there is 100% focus.

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Reference

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Denise Hill

Denise shares about psychology and communication tips on Lifehack.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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