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7 Ways to Improve Your Business Cash Flow

7 Ways to Improve Your Business Cash Flow

For entrepreneurs, cash flow is a vital component of business operations. Business owners shouldn’t just take notice of available cash when times are tight; maintaining an optimal level of cash on hand in all circumstances ensures your business can make it through any financial bumps in the road.

Here are a few tips on keeping your cash flow where it needs to be for business security.

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1. Offer Early Payment Discounts

Incentivize your clients by giving them a discount for early payment. An acceptable discount is 2% but up to 5% may be worth the slight revenue reduction. Your customers, whether individuals or other businesses, like to save money too. Give them a reason to pay you right away and reduce the risk of late or missed payments that cause a dip in your cash flow.

2. Set Up Extended Payment Deadlines

Whenever possible, pay what you owe to vendors right away. For the months when there may be a gap in cash flow and payments, however, set up an extended payment agreement with the people you owe. This can mean an official 60-day turnaround for all payments, or even a clause in the agreement that allows it a certain number of times in a year. Don’t pay late if you have the money on hand, but be prepared in case you need to use that option on occasion. It will save you money on late payment fees and also allow more time to receive revenue to pay the bills.

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3. Build a Cash Reserve

Think of a cash reserve as a savings account of sorts for your business. This is money that is not allocated to anything else but is simply available if you need it. Financial experts recommend keeping three to six months’ operating expenses in a cash reserve, but you can adjust those numbers based on the stage of your business and what you plan to spend in coming months. Figure out a smart amount for what you need to operate, and then set it aside.

4. Finance When it Makes Sense

Just because you have the cash on hand to handle any unexpected expenses does not mean that you should spend it. There are times when it might make more sense to leave that cash alone, and seek out short- or long-term financing instead. You can do this through a small business loan or even a business credit card. Do your homework to find the right credit option for your needs. Don’t break into your cash stash if there is another way around it – particularly when the amount in your cash reserve isn’t enough to cover the expense anyway.

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5. Hire a Money Manager

Sometimes you have to spend money to make money and that is definitely the case when it comes to handling your financial matters. Perhaps you don’t have the budget for a full time accountant on staff – hire part-time help or go to a local firm once a month. It’s difficult to be objective about spending for your business when you own it. Let someone else take a closer look at money coming in and going out – and give you advice on spending and saving.

6. Know Your Break-Even Point

What is the number you need to reach each month to start making money? You can figure this out by adding up your operating expenses, wages, overhead costs, and your own salary. How much do you need to make to meet all of those obligations? Once you have that number in mind, you can spend with greater savvy and as a result, keep your cash flow at its optimal level.

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7. Follow a Budget

This may seem obvious but it’s vitally important to the health of your cash flow. Business owners often focus too much on profits and not enough on spending. You aren’t really getting ahead if the amount you make off each sale can’t cover your other expenses. Save money wherever you can and track all of your business spending. Having a spreadsheet or software that can quickly break down cash coming in and going back out will make you more mindful of how that hard-earned business money is spent.

Keeping a robust cash flow takes vigilance but it will help protect your business during tough times. Your cash on hand gives you more stability and having enough of it will help you sleep better at night.

Featured photo credit: Pixabay via pexels.com

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Annie Qureshi

Entrepreneur

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Last Updated on June 26, 2020

25 Easy Tips on How to Save Money Fast

25 Easy Tips on How to Save Money Fast

“How to save money fast?” This is the question asked by all of us not in the top 1% of rich people.

If you are looking for ways to drastically reduce your expenses immediately, first look at what you need to spend money on every week. And I mean really need.

You don’t really need to order in food. You don’t really need to buy expensive perfume.

Building from that, you can work out how your regular expenses can be reduced.

As for irregular expenses, they can also be deceptively costly in the long run. Once-off buys can also be tackled with some prudent planning and a little extra research.

And remember: a budgeted lifestyle does not mean a bad or boring one!

But first, understand what budget you can cut down on daily:

  • Regular expenses for the average adult (can be trimmed but not eliminated):
    • food
    • rent/mortgage
    • cell phone
    • insurance
    • socializing/entertainment
    • transportation
    • hygiene products
    • household bills
  • Irregular expenses for the average adult (can be eliminated or cut down a lot):
    • travel
    • clothing
    • medication (*depends)
    • grooming (hair, nails etc.)
    • gifts

Now, let’s dive right into the 25 ways to save money fast:

Save Money on Food

1. Bring a stock of food to the office/work

Instead of popping out for an overpriced salad and a smoothie, leave a set of basic utensils at the office as well as a stock of non-perishable goods such as tinned fruit, tuna, rice crackers and so on (try to avoid the junk food and this can turn into a pretty great diet!).

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Stocking up means you won’t forget or say “I didn’t have the time” when you rushed out to work in the morning.

2. Buy the store-brand version

Many basic foods, such as bread and milk, will taste exactly the same as their branded alternatives. Go for stuff with minimal additives and preservatives. Meat in a tube is probably insanely unhealthy!

3. Eat cheaper cuts of meat

Learn how to tenderize and flavour cheaper meat and fish, and save on the (typically) most expensive item on your grocery bill.

4. Have group dinners

If 10 friends put $5 each in the kitty, it’s pretty easy to make a giant lasagne and get refreshments, as well as hang out with your favourite people.

Save Money in Transport

5. Get a bicycle

Save on gas money and bus/metro fares with this underrated mode of transport.

6. Use public transport and/or don’t get taxis

Some places can only be reached by car. But as a good practise, check your public transport website and see if any routes pass nearby where you need to get to. Walk as much as you can.

7. Find the cheapest gas

Regularly check out where the cheapest gas can be bought.

Save Money in General Shopping

8. Shop online

Not only will you save on the gas or transport fares from going to the shopping mall but you will also find better deals

9. Sell your old stuff

Get your unwanted belongings up on eBay ASAP and earn a few dollars.

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Here’re more ideas for you: 25 Things to Sell to Make a Lot of Money

10. Bulk buying stores

For regular non-perishable/slow perishable purchases such as toilet paper, cat food, pasta, washing powder and so on, do an epic stocking-up trip to a co-op or equivalent (my mum used to go to a place that restaurants buy from).

Be wary of supermarket “deals”, as some have been found to be fraudulent after working out a simple calculation.

11. Become a flea market/car boot sale/street market guru

You can find original gifts and develop good negotiation skills at these places.

12. Generic brand medication

More often than not, the generic version of paracetamol and other basics work the same as the branded version.

13. Choose deodorant, not perfume

It blows my mind when someone drops $70 on a bottle of spray. Stick with a nice deodorant, and not only will you smell just fine but you’ll be sweat-free as well!

Cut Down on Household Expenses

14. Printing

Ink is one of the most expensive substances in the office and coloured ink is doubly so. B

e more efficient and choose black and white, and if your printer doesn’t have a print-both-sides options, just print odd pages first, re-insert the paper and print even pages.

Expand the margins of what you are printing as often as you can to save on paper.

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15. Minimize SMS and phone calls

A combination of a free chat service such as WhatsApp and a free call service such as Skype can reduce your bill to nothing (so long as you have a decent Wifi connection).

16. Shop around for insurance

Most people don’t spend enough time searching for the best insurance deal.

Keep a watchful eye out for deals and new competitors in the market.

17. Try re-negotiating your rent/mortgage

If you have built up a good credit history or a good rapport with your landlord, then chances are a frank chat about needing to tighten your spending could result in lowering your payments. You’ve nothing to lose from trying.

18. Don’t get a TV

Invest in a computer/laptop and an internet-only package. You can watch more (and often better) entertainment on the web, and skip the advertisements as well.

19. Pool your internet bill with a neighbour

My apartment building is basically a big old house split into three apartments. There are five of us in total. We pool the internet bill, making it crazy cheap.

Save Money in Socializing, Entertainment And Travel

20. Have house parties

Instead of paying for overpriced drinks, set up a series of in-house get-togethers with your friends. Everyone takes a turn, so it’s not always your house that needs cleaning.

For sound insulation, hang heavy drapes on the walls and windows. For music, invest in a good second-hand set of speakers which you can connect to your computer. Let Spotify or Grooveshark playlists do the rest.

21. Open festivals, meetups and events

It never fails to surprise me how much underground stuff goes on around me for free or for very cheap. Find out who runs the blogs and websites that list all the less well-known cultural activities.

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22. Volunteer

If you can’t pay for a ticket, volunteer and get to be there anyway.

23. Housesit

There are multiple housesitting websites offering you the possibility to avoid paying hotels and skip the discomfort of crummy hostels.

Save Money on Hygiene and Beauty

24. DIY beauty

French manicures, pedicures, waxing, eyebrows… pretty much all of these can be achieved at home (and done well) with some practise. There are plenty excellent blogs and YouTube tutorials to help.

25. Fewer haircuts/volunteer at a trainee hairdresser

If you can’t bear the risk of a trainee touching your locks, learn more ways to manipulate your hair as it grows and get haircuts sparingly. Women’s haircuts are outrageously priced in many cities.

Bonus: Effective Money-Saving Tips for Everything

Here’s a summary of what you can generally do to save more money:

  • Share/pool resources. Organize a neighbourhood sharing scheme, common resources for your apartment block or with your friends. Not everybody needs an individual lawnmower.
  • Buy energy-saving everything. The easiest way to lower your bills – replace those lightbulbs!
  • Buy in bulk. Be sensible about it (i.e. make sure you have space!), and drastically reduce weekly expenditure.
  • DIY. Skill up using YouTube tutorials on plumbing and many other essential services so you never have to pay for simple problems again.
  • Research a lot before making a decision. Most money-wasting is the result of poor preparation and planning. Don’t shirk this part just because you don’t like it!
  • Use your network. Your network is full of resources that can ease the pain of budgeting. Ask for help.
  • Stop and think. Do I really need it?

Unfortunately, there are some things that require plain ol’ giving up for the time being. This can include high-cost sports such as skiing, the latest versions of some technologies, the finest brands of food/drinks, premier seats at the opera and most other indulgences.

What is important to remember during lean times is that when you look back on your life, it will be the experiences that stand out, not the extra comforts.

Living on a budget can teach you a lot about how much you can really get out of your paycheck. We only live one life, so make the most of every penny you earn!

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Featured photo credit: Unsplash via unsplash.com

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