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Hot-Desking: Should You Dodge this New Trend?

Hot-Desking: Should You Dodge this New Trend?

The saying ‘everything old is new again’ is one that keeps cropping up, and the recent trend towards the return of hot-desking is a prime example. First introduced in the 80s, hot-desking involves employees no longer having their own office space, or even their own personal desk, the company creates a revolving desk roster that employees can sign up to on an as-needed basis.

Ideally, this prevents space being taken up by employees who might not use their desk regularly and increases flexibility in the workspace. But there are some issues with hot-desking, and before moving toward using this practice, there are some important things to consider.

Why Hot-Desk?

As mentioned, hot-desking is intended to increase employee flexibility and make good use of space and is also thought to improve collaboration among employees. Employees can have the opportunity to meet people from other departments that they might not meet otherwise, which might create a more social office culture and a personal connection that might benefit cross-department work.

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Hot-desking is tailored for a flexible and mobile office, and flexible and mobile employees, and depends on technology to make it run as smoothly as possible.

However, the practice requires careful management. While it might be an appropriate way forward for staff members who aren’t in the office very often, there are some health and safety issues that arise from multiple people using a single workspace over the course of a day.

For example, office workstations should be set up for the employee’s needs, and the appropriate equipment for each employee also needs to be provided. It’s also worth noting that there are hygiene and cleanliness issues that occur if employees are using the same piece of equipment, as well as psychological issues with being isolated from supervisors or colleagues.

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There is also an increased risk of repetitive strain injury and related muscular disorders if the workspace is not set up just right, or if ergonomic office chairs are not used correctly.

Hot-Desking Ain’t So Hot

Unfortunately, no matter how well it’s managed, the simple fact is that most employees very much dislike hot-desking. Surveys have found lower levels of staff satisfaction in hot-desking environments, including irritation that there is no room for personal possessions, frustration over workstations that are thought to be in better positions, and annoyance about having to pack up and carry papers around, as well as over noise from colleagues in open-plan offices.

The perceived lack of privacy and the inability for employees to set up a ‘nest’ from which they can perform focused work are also significant issues. Taken together, these problems mean that hot-desking can actually decrease productivity. Significant time is wasted each day, for example, just in getting the workstation ready to use for each individual before they can be comfortable and perform a focused task.

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And being able to really focus does seem to be the most important element in terms of increasing productivity – much more so than collaboration or socialisation. In ominous signs for the hot-desking trend, co-worker interruptions, visual and auditory distractions all combine to reduce the ability to perform focused tasks..

How to Deal with the Heat

If your company is determined to push the hot-desking trend, here are some questions you can answer for your employees to help them manage the change. After all, satisfied employees mean a better office environment, and more productivity for the company!

  • Are all desks free to use? Do you need to book them? Are there restrictions?
  • How does the telephone system work? Do land lines still exist? Is it transferred to a different desk each day? Or is everyone mobile now?
  • Does everyone have a laptop, and if so can they be connected to all desks? Do your employees have roaming profiles?

They will also benefit from the following tips, which should be considered during any kind of workplace switch:

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  • Get organised by using a task list or tickler file
  • Take the opportunity to reduce the amount of files
  • Figure out how to store your reference material
  • Make sure you learn which tools you use each day
  • Ask what you need to do if you need some time alone
  • Learn to focus and learn to deal with interruptions

Finally, these daily tasks will help them keep to a routine, which is crucial in this kind of flexible environment:

  • Clean the desk to ensure a clean and tidy space, especially when there is illness going around in the office
  • Change the desk setup, especially your chair and monitor height, so that you have an optimal work environment
  • Enjoy being social by making contacts and learn about possible areas for future development

Featured photo credit: Morgan Lovell via morganlovell.co.uk

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Adnan Manzoor

Data Analyst & Life Coach

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Last Updated on May 22, 2019

50 Great People To Follow On LinkedIn, No Matter Your Industry

50 Great People To Follow On LinkedIn, No Matter Your Industry

LinkedIn is an excellent platform to network with great people to help you in your career and businesses. However, with over 575 million people on the site, who should you follow? This list will steer you to the right people to follow, organized by categories of expertise.

Job Search Experts

You will likely have several jobs throughout the course of your career, and you will constantly need advice on new trends and strategies out there in the job market. Here are the LinkedIn experts who you should follow on these matters.

1. Liz Ryan is the CEO and founder of Human Workplace. Her articles on job searching are filled with creative and colorful cartoons.

2. Lou Adler is the author of The Essential Guide for Hiring and Getting Hired.

3. Dr. Marla Gottschalk will help you make an impact in a new job.

4. Hannah Morgan runs CareerSherpa.net, where she gives expert advice on job searching and how to be more visible online.

5. Alison Doyle is the CEO and Founder of CareerToolBelt.com.

Management Experts

They say that people leave managers, not jobs. These experts in LinkedIn will help you become your employees’ dream manager.

6. Jeff Weiner. How can we leave out the CEO of LinkedIn himself?

7. Nozomi Morgan is an executive coach. She can help you transition from a boss to a true leader.

8. Mickey Mikitani is the CEO of Rakuten. He constantly shares his expertise in managing a global player in e-commerce platforms.

9. Andreas von der Heydt was the head of Amazon’s Kindle Content and now the Director of Talent Acquisition. He has extensive experience in management, branding, and marketing.

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Productivity Experts

By maximizing your productivity, you can win in all aspects of life. The following LinkedIn experts will help you win big in your career.

10. Gretchen Rubin is a happiness coach and the bestselling author of the The Happiness Project.

11. Carson Tate is the founder of Working Simply. She advises us to include play in our schedules.

12. Greg Mckeown is an essentialist. Part of being an essentialist is saying no to many things so that we can focus on the things that matter.

13. Brian de Haaff, CEO of Aha! Labs Inc. provides strategies on how to be productive and happy at work at the same time.

Marketing Experts

14. Sujan Patel is VP of Marketing at When I Work, an employee scheduling software. He is an expert in content marketing and he even shares his ideas on content marketing in 2020.

15. Megan Berry is the Head of Product Development at Rebelmouse, a content marketing and AlwaysOn powerhouse.

16. Sean Gardner will help you navigate the social media landscape. This includes how to use different platforms to help accelerate your career. He is also the bestselling author of The Road to Social Media Success.

17. Christel Quek is an digital and marketing expert. She is the VP of South East Asia at Brandwatch. Their products help businesses utilize social media data to make better business decisions.

18. Jeff Bullas is a digital marketing expert. His blog has over 4 million readers annually.

19. Michael Stelzer is the CEO and Founder of social media powerhouse site, Social Media Examiner.

20. If you’re looking for inbound and content marketing expertise, follow Dharmesh Shah, Founder and CTO of Hubspot.

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21. David Edelman is a McKinsey partner and is at the helm of the Digital Marketing Strategy Practice Department.

22. Dave Kerpen leads the social media software company Likeable Local. He is the author of Likeable Social Media: How to delight your customers.

23. Clara Shih is the CEO of Hearsay Social and the author of The Facebook Era.

24. Aaron Lee is Grand Master of Customer Delight at Post Planner. He is an excellent resource for everything social media.

25. David Sable is the CEO of Y&R, one of the largest advertising firms in the world.

26. Content marketing trumps traditional marketing these days, and who else better to lead you in this area than Joe Pulizzi, Founder of Content Marketing Institute.

Personal Branding Experts

Part of what we market in our personal career is our brand. When people hear your name, what kind of brand comes into their mind? What traits and qualities do they associate with you?

Here are some personal branding experts from LinkedIn to improve your own brand.

27. Dorie Clark is the author of Stand Out and Reinventing You. He can help you craft the professional image you’ve always wanted.

28. Dan Schawbel is the managing partner of Millennial Branding. If you’re a millennial, Dan is the guy to help you craft your personal brand.

Other Notable Experts to Follow

29. Lisa Gates is the expert to follow if you’re negotiating for higher salaries and promotions.

30. If you’re a Baby Boomer, Marc Miller will help you navigate the continually changing landscape of the workplace.

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31. To avoid getting your resumé moved to the “No” pile, read Paul Freiberger’s excellent advice.

32. James Caan provides insightful ideas on careers in general. He is also a serial entrepreneur.

33. Jeff Haden writes on various topics, such as leadership and management. He is the owner of Blackbird Media.

34. If you’re looking for expert business advice on getting new customers and keeping them, follow Jay Baer.

35. Suzanne Lucas, aka Evil HR Lady, is a great human resources specialist.

36. If you need help in using Twitter to boost your career, Claire Diaz-Ortiz can guide you in the right direction.

37. Ryan Holmes is the CEO of Hootsuite, a social media management tool.

38. Customers are the lifeblood of a business and Colin Shaw focuses on revolutionizing this customer experience.

39. Brian Solis often reflects on the future of business and how technology can disrupt our world.

40. Nancy Lublin provides advice on more lighthearted topics, which are perfect after a long day’s work. She is the CEO behind Dosomething.org, a portal designed for social change; and the founder & CEO of Loris.ai and Crisis Text Line.

41. Katya Andresen provides advice on how to manage your career. She was the CEO of Cricket Media and now responsible for the SVP Card Customer Experience at Capital One.

42. Gallup has created a system to test what your strengths are and how to use them at work. Jim Clifton is the CEO of Gallup.

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43. Adam Grant is a Wharton Professor and the author of Give and Take, which provides advice on why being helpful at work can accelerate your career.

44. Hunter Walk is a partner at Homebrew Venture Capitalist Company and has specialty in product development and management.

45. If you’re running a nonprofit organization, follow Beth Kanter for expert advice on this area.

46. Emotional Intelligence is necessary to succeed in your career, and Daniel Goleman is your expert for that.

47. Rita J. King connects science, technology and business.

48. Tori Worthington Rose is a Creative Director at Mary Beth West Communications, LLC. She has extensive experience in sales and digital media.

49. If you’re looking for some advice on how to use writing and personal content marketing to boost your career, follow Ann Handley.

50. Tim Brown is the CEO at IDEO and shares his insights on Leadership and Creativity.

These are just some of the key thought leaders and movers in various industries. They will provide you with constant inspiration, as well as the willpower to pursue the career that you’ve always wanted. Their stream of expert ideas in their respective fields will help you become well-equipped in your professional pursuits.

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Featured photo credit: LinkedIn Sales Navigator via unsplash.com

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