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7 Ridiculously Simple Ways To Gain More Time In Your Busy Day!

7 Ridiculously Simple Ways To Gain More Time In Your Busy Day!

“There just isn’t enough hours in the day.”

“I can’t remember the last time I had quiet time to myself.”

“I would love to but I am afraid I am too busy.”

“I am sorry I am late (again).”

Be honest here. Hands up if these are the kind of comments you say on a regular basis… and I don’t just mean one a week or month, but pretty much every day.

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I’m fully aware that the physics of time have not changed. There are 24 hours in a day, exactly the same as there was 1,000 years ago I know, but it just feels like time is more squeezed now, and that our days seem more busy. Our days can feel so busy to the point that sometimes we feel exhausted, worn out and rushed by the end of it. Some of you might even feel that you’ve failed at having a productive day or ticked anything off from your ever-growing to-do list.

But I am going to let you in on my secret… you CAN get more time in your day. Not physical minutes but space in your day to do more if you follow these 7 ridiculously simple ways to gain more time in your busy day.

Follow them well and you might even have time for yourself, whether that’s a long soak in the bath, picking up the guitar you promised yourself you’d start to learn or simply coming home at a sensible hour that allows you to cook a meal from scratch.

Secret time tip 1: Keep a log

In order to work out where you are spending your time, I suggest you keep a time log. You will need to do this for at least a week to get a full cycle but ideally do it for a few weeks to get a broader picture, especially if like me no two weeks look the same. Log how you are spending your time hour by hour. This is a time to be pedantic and specific. After you have logged a week or two, take a close look at how you are honestly spending your time, not how you think you are spending your time. Perhaps you are spending more time on your commute, dressing the kids, making dinner, or nattering to your acquaintances by the photocopier more than you thought?

Secret time tip 2: Batch and bulk

This has to be one of my favorite techniques for saving time. I batch and bulk the majority of tasks, in the office and at home. This works especially well for chores and necessary (yet boring) tasks too!

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For example, let’s take your homemade lunches you take to work. Firstly well done for taking the healthier and cheaper route (buying your lunch every day at work is said to cost us £1,800 a year). But to save time you really need to get on board with ‘meal prepping’. (FYI #mealprep returns over 4 million results on Instagram). Rather than spend time each night making tomorrow’s lunches, chose one specific day to do the whole batch (I prefer Sunday evenings). Whilst I agree making all your meals takes the same amount of time whether you do it day by day or in one go, it is the preparation, shopping and washing up that you’ll see the reward, having to only do this once.

This batch and bulk technique can be applied to most things. My husband writes all the reports for his team in one batch, my dad does all his accounts on a Monday and I dedicate time to do my emails in chunks rather than one by one as they come through. It’ll save you time and gain you focus.

Secret time tip 3: Eliminate (or at least reduce)

Take a look at your time (or better still your time log) and see what chores, tasks and activities you could eliminate. That’s right – completely get rid of! This will work for simple, repetitive or boring chores (I don’t suggest you use this as an excuse to your boss for not writing the weekly analysis).

For example, perhaps you could give some household chores to the kids, or automate some systems (for example direct debit payments and automatic renewals). Perhaps you can buy items such as toiletries, tinned food and cleaning products in larger quantities so you have to refill them less frequently. If you can’t completely eliminate some tasks, then at least try to cut down the time spent on tasks.

Secret time tip 4: Turn off distractions

We all like to think we can multi-task, but in reality, we really can’t. (I know you’re thinking “but I can”… you can’t). Mute the distractions and I guarantee that you will get things done quicker. Stop responding to every ping and beep your phone makes and focus on the task at hand. I guarantee this will make you more efficient, which in turn, gives you the gift of more time!

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Secret time tip 5: Don’t procrastinate

I am not an ethnologist* but I am pretty sure that other mammals in the animal world don’t procrastinate like the human does. I don’t remember watching a wildlife show, where the lion whilst hunting, became indecisive about what species of antelope to hunt. He just goes for it. Nor do I recall ever having watched a dog, unsure whether to case the ball that his owner has so lovingly thrown.

Procrastinating, pondering and mulling over options is a sure fire way to eat up your precious time, because the more you dither, the more time you are wasting. I truly speak from the heart on this one as I used to be terrible at making simple decisions. Complex, long term decisions at work were a doddle but when it came to what restaurant to choose, what plans I should make for my in-laws visit or what to wear to the party, my mind was a jumble! Whilst you might only have wasted 20 minutes here or there, over the weeks, that adds up! Now, I limit decision-making time to a few minutes on unimportant or reversible decisions. If you still can’t make a decision, then simply ask someone for their opinion and go with that.

* Ethnology is the branch of anthropology that compares and analyzes the characteristics of different peoples and the relationship between them

Secret time tip 6: Look for “dead time”

Don’t write off the importance of even the smallest snippet of seconds. For example, spending 10 minutes each day mindlessly waiting for the bus to work every morning doesn’t sound a lot, but that is 50 minutes in a working week, and if you are making the same journey back, that is a whopping 100 minutes a week you are wasting your time on. Now before you say “but Alice, I have to get the bus to work” my point is about looking for this ‘dead time’ as I call it, and finding ways to fill it productively. Perhaps listen to an audio book, write your to-do list or use the time to text people back. I have flash cards to help me learn Japanese which I whip out during ‘dead time’.

Secret time tip 7: Put a time to things

This is a tip I have only been doing myself this year but the results have been huge when it comes to helping me save time. On every to-do list, I allocate an amount of time I think I should be dedicating to it (or physically can). This helps me on two levels – first, because it keeps my timings disciplined (when the allocated 20 minutes are up, the task is done) and second because it helps me set expectations. I can quickly see if I am packing too much into my day. The other week I had a to-do list that was starting to come off the page. When I allocated my timings to do it, I realized I would need 9 hours to complete it yet I only had 5 hours! I could then see what was urgent for that day, and what could be put off. If I hadn’t had done this, then no doubt I would have been beating myself up at the end of the day for not completing everything off the list!

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Bonus tip!

My bonus tip for you all, before you begin implementing my secret time tips first ask yourself why you want this extra time.

Do you want to just feel less busy, or spend more time with your family or free up your Saturday morning to take those jazz dance classes you always said you would? By identifying this, you have a strong motivation to stick to these tips. For example, the next time you start procrastinating, when you remember that being quicker will allow you more time to see your family will be a sure fire motivation to crack on!

I hope these tips help you like they have helped me!

I am one of those people that want to do it all – I want to try as many things as possible to get the most out of life. For that reason, I want to make sure I cram as much as physically possible into my days (without burning out like I did 10 years ago).

Following these tips will help you enjoy the now, be more productive and spend time on the things you love to do!

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Alice Dartnell

Engagement Expert

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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