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7 Ridiculously Simple Ways To Gain More Time In Your Busy Day!

7 Ridiculously Simple Ways To Gain More Time In Your Busy Day!

“There just isn’t enough hours in the day.”

“I can’t remember the last time I had quiet time to myself.”

“I would love to but I am afraid I am too busy.”

“I am sorry I am late (again).”

Be honest here. Hands up if these are the kind of comments you say on a regular basis… and I don’t just mean one a week or month, but pretty much every day.

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I’m fully aware that the physics of time have not changed. There are 24 hours in a day, exactly the same as there was 1,000 years ago I know, but it just feels like time is more squeezed now, and that our days seem more busy. Our days can feel so busy to the point that sometimes we feel exhausted, worn out and rushed by the end of it. Some of you might even feel that you’ve failed at having a productive day or ticked anything off from your ever-growing to-do list.

But I am going to let you in on my secret… you CAN get more time in your day. Not physical minutes but space in your day to do more if you follow these 7 ridiculously simple ways to gain more time in your busy day.

Follow them well and you might even have time for yourself, whether that’s a long soak in the bath, picking up the guitar you promised yourself you’d start to learn or simply coming home at a sensible hour that allows you to cook a meal from scratch.

Secret time tip 1: Keep a log

In order to work out where you are spending your time, I suggest you keep a time log. You will need to do this for at least a week to get a full cycle but ideally do it for a few weeks to get a broader picture, especially if like me no two weeks look the same. Log how you are spending your time hour by hour. This is a time to be pedantic and specific. After you have logged a week or two, take a close look at how you are honestly spending your time, not how you think you are spending your time. Perhaps you are spending more time on your commute, dressing the kids, making dinner, or nattering to your acquaintances by the photocopier more than you thought?

Secret time tip 2: Batch and bulk

This has to be one of my favorite techniques for saving time. I batch and bulk the majority of tasks, in the office and at home. This works especially well for chores and necessary (yet boring) tasks too!

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For example, let’s take your homemade lunches you take to work. Firstly well done for taking the healthier and cheaper route (buying your lunch every day at work is said to cost us £1,800 a year). But to save time you really need to get on board with ‘meal prepping’. (FYI #mealprep returns over 4 million results on Instagram). Rather than spend time each night making tomorrow’s lunches, chose one specific day to do the whole batch (I prefer Sunday evenings). Whilst I agree making all your meals takes the same amount of time whether you do it day by day or in one go, it is the preparation, shopping and washing up that you’ll see the reward, having to only do this once.

This batch and bulk technique can be applied to most things. My husband writes all the reports for his team in one batch, my dad does all his accounts on a Monday and I dedicate time to do my emails in chunks rather than one by one as they come through. It’ll save you time and gain you focus.

Secret time tip 3: Eliminate (or at least reduce)

Take a look at your time (or better still your time log) and see what chores, tasks and activities you could eliminate. That’s right – completely get rid of! This will work for simple, repetitive or boring chores (I don’t suggest you use this as an excuse to your boss for not writing the weekly analysis).

For example, perhaps you could give some household chores to the kids, or automate some systems (for example direct debit payments and automatic renewals). Perhaps you can buy items such as toiletries, tinned food and cleaning products in larger quantities so you have to refill them less frequently. If you can’t completely eliminate some tasks, then at least try to cut down the time spent on tasks.

Secret time tip 4: Turn off distractions

We all like to think we can multi-task, but in reality, we really can’t. (I know you’re thinking “but I can”… you can’t). Mute the distractions and I guarantee that you will get things done quicker. Stop responding to every ping and beep your phone makes and focus on the task at hand. I guarantee this will make you more efficient, which in turn, gives you the gift of more time!

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Secret time tip 5: Don’t procrastinate

I am not an ethnologist* but I am pretty sure that other mammals in the animal world don’t procrastinate like the human does. I don’t remember watching a wildlife show, where the lion whilst hunting, became indecisive about what species of antelope to hunt. He just goes for it. Nor do I recall ever having watched a dog, unsure whether to case the ball that his owner has so lovingly thrown.

Procrastinating, pondering and mulling over options is a sure fire way to eat up your precious time, because the more you dither, the more time you are wasting. I truly speak from the heart on this one as I used to be terrible at making simple decisions. Complex, long term decisions at work were a doddle but when it came to what restaurant to choose, what plans I should make for my in-laws visit or what to wear to the party, my mind was a jumble! Whilst you might only have wasted 20 minutes here or there, over the weeks, that adds up! Now, I limit decision-making time to a few minutes on unimportant or reversible decisions. If you still can’t make a decision, then simply ask someone for their opinion and go with that.

* Ethnology is the branch of anthropology that compares and analyzes the characteristics of different peoples and the relationship between them

Secret time tip 6: Look for “dead time”

Don’t write off the importance of even the smallest snippet of seconds. For example, spending 10 minutes each day mindlessly waiting for the bus to work every morning doesn’t sound a lot, but that is 50 minutes in a working week, and if you are making the same journey back, that is a whopping 100 minutes a week you are wasting your time on. Now before you say “but Alice, I have to get the bus to work” my point is about looking for this ‘dead time’ as I call it, and finding ways to fill it productively. Perhaps listen to an audio book, write your to-do list or use the time to text people back. I have flash cards to help me learn Japanese which I whip out during ‘dead time’.

Secret time tip 7: Put a time to things

This is a tip I have only been doing myself this year but the results have been huge when it comes to helping me save time. On every to-do list, I allocate an amount of time I think I should be dedicating to it (or physically can). This helps me on two levels – first, because it keeps my timings disciplined (when the allocated 20 minutes are up, the task is done) and second because it helps me set expectations. I can quickly see if I am packing too much into my day. The other week I had a to-do list that was starting to come off the page. When I allocated my timings to do it, I realized I would need 9 hours to complete it yet I only had 5 hours! I could then see what was urgent for that day, and what could be put off. If I hadn’t had done this, then no doubt I would have been beating myself up at the end of the day for not completing everything off the list!

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Bonus tip!

My bonus tip for you all, before you begin implementing my secret time tips first ask yourself why you want this extra time.

Do you want to just feel less busy, or spend more time with your family or free up your Saturday morning to take those jazz dance classes you always said you would? By identifying this, you have a strong motivation to stick to these tips. For example, the next time you start procrastinating, when you remember that being quicker will allow you more time to see your family will be a sure fire motivation to crack on!

I hope these tips help you like they have helped me!

I am one of those people that want to do it all – I want to try as many things as possible to get the most out of life. For that reason, I want to make sure I cram as much as physically possible into my days (without burning out like I did 10 years ago).

Following these tips will help you enjoy the now, be more productive and spend time on the things you love to do!

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Alice Dartnell

Engagement Expert

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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