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7 Ridiculously Simple Ways To Gain More Time In Your Busy Day!

7 Ridiculously Simple Ways To Gain More Time In Your Busy Day!

“There just isn’t enough hours in the day.”

“I can’t remember the last time I had quiet time to myself.”

“I would love to but I am afraid I am too busy.”

“I am sorry I am late (again).”

Be honest here. Hands up if these are the kind of comments you say on a regular basis… and I don’t just mean one a week or month, but pretty much every day.

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I’m fully aware that the physics of time have not changed. There are 24 hours in a day, exactly the same as there was 1,000 years ago I know, but it just feels like time is more squeezed now, and that our days seem more busy. Our days can feel so busy to the point that sometimes we feel exhausted, worn out and rushed by the end of it. Some of you might even feel that you’ve failed at having a productive day or ticked anything off from your ever-growing to-do list.

But I am going to let you in on my secret… you CAN get more time in your day. Not physical minutes but space in your day to do more if you follow these 7 ridiculously simple ways to gain more time in your busy day.

Follow them well and you might even have time for yourself, whether that’s a long soak in the bath, picking up the guitar you promised yourself you’d start to learn or simply coming home at a sensible hour that allows you to cook a meal from scratch.

Secret time tip 1: Keep a log

In order to work out where you are spending your time, I suggest you keep a time log. You will need to do this for at least a week to get a full cycle but ideally do it for a few weeks to get a broader picture, especially if like me no two weeks look the same. Log how you are spending your time hour by hour. This is a time to be pedantic and specific. After you have logged a week or two, take a close look at how you are honestly spending your time, not how you think you are spending your time. Perhaps you are spending more time on your commute, dressing the kids, making dinner, or nattering to your acquaintances by the photocopier more than you thought?

Secret time tip 2: Batch and bulk

This has to be one of my favorite techniques for saving time. I batch and bulk the majority of tasks, in the office and at home. This works especially well for chores and necessary (yet boring) tasks too!

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For example, let’s take your homemade lunches you take to work. Firstly well done for taking the healthier and cheaper route (buying your lunch every day at work is said to cost us £1,800 a year). But to save time you really need to get on board with ‘meal prepping’. (FYI #mealprep returns over 4 million results on Instagram). Rather than spend time each night making tomorrow’s lunches, chose one specific day to do the whole batch (I prefer Sunday evenings). Whilst I agree making all your meals takes the same amount of time whether you do it day by day or in one go, it is the preparation, shopping and washing up that you’ll see the reward, having to only do this once.

This batch and bulk technique can be applied to most things. My husband writes all the reports for his team in one batch, my dad does all his accounts on a Monday and I dedicate time to do my emails in chunks rather than one by one as they come through. It’ll save you time and gain you focus.

Secret time tip 3: Eliminate (or at least reduce)

Take a look at your time (or better still your time log) and see what chores, tasks and activities you could eliminate. That’s right – completely get rid of! This will work for simple, repetitive or boring chores (I don’t suggest you use this as an excuse to your boss for not writing the weekly analysis).

For example, perhaps you could give some household chores to the kids, or automate some systems (for example direct debit payments and automatic renewals). Perhaps you can buy items such as toiletries, tinned food and cleaning products in larger quantities so you have to refill them less frequently. If you can’t completely eliminate some tasks, then at least try to cut down the time spent on tasks.

Secret time tip 4: Turn off distractions

We all like to think we can multi-task, but in reality, we really can’t. (I know you’re thinking “but I can”… you can’t). Mute the distractions and I guarantee that you will get things done quicker. Stop responding to every ping and beep your phone makes and focus on the task at hand. I guarantee this will make you more efficient, which in turn, gives you the gift of more time!

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Secret time tip 5: Don’t procrastinate

I am not an ethnologist* but I am pretty sure that other mammals in the animal world don’t procrastinate like the human does. I don’t remember watching a wildlife show, where the lion whilst hunting, became indecisive about what species of antelope to hunt. He just goes for it. Nor do I recall ever having watched a dog, unsure whether to case the ball that his owner has so lovingly thrown.

Procrastinating, pondering and mulling over options is a sure fire way to eat up your precious time, because the more you dither, the more time you are wasting. I truly speak from the heart on this one as I used to be terrible at making simple decisions. Complex, long term decisions at work were a doddle but when it came to what restaurant to choose, what plans I should make for my in-laws visit or what to wear to the party, my mind was a jumble! Whilst you might only have wasted 20 minutes here or there, over the weeks, that adds up! Now, I limit decision-making time to a few minutes on unimportant or reversible decisions. If you still can’t make a decision, then simply ask someone for their opinion and go with that.

* Ethnology is the branch of anthropology that compares and analyzes the characteristics of different peoples and the relationship between them

Secret time tip 6: Look for “dead time”

Don’t write off the importance of even the smallest snippet of seconds. For example, spending 10 minutes each day mindlessly waiting for the bus to work every morning doesn’t sound a lot, but that is 50 minutes in a working week, and if you are making the same journey back, that is a whopping 100 minutes a week you are wasting your time on. Now before you say “but Alice, I have to get the bus to work” my point is about looking for this ‘dead time’ as I call it, and finding ways to fill it productively. Perhaps listen to an audio book, write your to-do list or use the time to text people back. I have flash cards to help me learn Japanese which I whip out during ‘dead time’.

Secret time tip 7: Put a time to things

This is a tip I have only been doing myself this year but the results have been huge when it comes to helping me save time. On every to-do list, I allocate an amount of time I think I should be dedicating to it (or physically can). This helps me on two levels – first, because it keeps my timings disciplined (when the allocated 20 minutes are up, the task is done) and second because it helps me set expectations. I can quickly see if I am packing too much into my day. The other week I had a to-do list that was starting to come off the page. When I allocated my timings to do it, I realized I would need 9 hours to complete it yet I only had 5 hours! I could then see what was urgent for that day, and what could be put off. If I hadn’t had done this, then no doubt I would have been beating myself up at the end of the day for not completing everything off the list!

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Bonus tip!

My bonus tip for you all, before you begin implementing my secret time tips first ask yourself why you want this extra time.

Do you want to just feel less busy, or spend more time with your family or free up your Saturday morning to take those jazz dance classes you always said you would? By identifying this, you have a strong motivation to stick to these tips. For example, the next time you start procrastinating, when you remember that being quicker will allow you more time to see your family will be a sure fire motivation to crack on!

I hope these tips help you like they have helped me!

I am one of those people that want to do it all – I want to try as many things as possible to get the most out of life. For that reason, I want to make sure I cram as much as physically possible into my days (without burning out like I did 10 years ago).

Following these tips will help you enjoy the now, be more productive and spend time on the things you love to do!

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Alice Dartnell

Engagement Expert

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Last Updated on October 28, 2020

How to Take Time for Yourself and Restore Your Energy

How to Take Time for Yourself and Restore Your Energy

Do you ever find yourself longing to take time for yourself? Many of us are so busy with work, school, and home life that often there is no time left over to do something that you enjoy. What follows are some ways to carve out that essential time you need to slow down, enjoy life, and rejuvenate your mental and physical health.

The Importance of Self-Care

In today’s on-the-go society, taking time for yourself is often looked upon as being selfish or unproductive. You have a job to do, kids to take care of, meals to cook, bills to pay, and the list goes on. How can you possibly justify taking time out for self-care without feeling guilty[1]?

The truth is that without self-care, you’re not giving yourself a fighting chance to give your best to each aspect of your life. If you don’t take care of your own needs first, you’ll find yourself burnt out and struggling in everyday life before you know it[2].

Take time for yourself with self-care

    Shift your perspective and accept that taking time for self-care is key if you truly want to live a productive, happy, and successful life.

    Simple Ways to Take Time for Yourself

    Finding time to focus on self-care can be difficult, especially with the demands of work and family life. Often, scheduling time before you need it can be a great to way to ensure you don’t skimp on the all-important personal time. Here are a few simple ways to take time for yourself.

    Evenings With Yourself

    Try to save certain weeknights just for you. If others ask you to do things those nights, just tell them you have plans. Use the time for gardening, reading, exercise, thinking, or the ultimate luxury of doing nothing!

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    Monthly Treat

    Schedule a treat for yourself once a month. It could be on your lunch break, a weekend, or it could be leaving work early. Maybe you get a spa treatment, go see a movie, a haircut, play golf, or whatever treat you’re always thinking about but rarely get to do.

    Schedule it in at least a month before to ensure that nothing gets in the way of that time.

    Buy Tickets in Advance

    Buy tickets for a baseball game, theater production, concert, or any other event you would enjoy. Having the tickets already in hand will force you to make it happen!

    Leave Work on Time

    This is one of the simplest things you can do when you’re craving personal time. Many of us stay at work late on a regular basis. If this is you, make it a point to leave work exactly on time at least once a week, if not more[3]. And then enjoy that time by participating in your favorite hobby or spending time with a friend you rarely see.

    Join a Group

    Joining a group can be a great way to include socializing when you take time for yourself. Find a group or club that revolves around an interest or passion of yours or something you’ve been wanting to try. You can find a book club, photography club, or bird watching group. It can be anything that helps you feel rejuvenated.

    Take an Adult Education Class

    Have you been wanting to learn something new or brush up on something you learned a while back? There are tons of free online classes, and many community colleges also offer free or cheap classes.

    You can learn a foreign language, try yoga, or brush up on your painting skills.

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    Exercise

    For busy people it can be difficult to make time for this, but it’s important to do so. A new habit is started with just one step.

    For example, you can walk for 20 minutes in the morning, and then build on that success daily. Vary how you spend that time. On some days use the time for thinking and daydreaming. Other days you can listen to motivational audio, and on days you want a real boost, listen to your favorite music!

    However, if you’ve been exercising for a while and usually listen to music, try go without any input for a change. Instead, let your mind wander and expand.

    Here are some ways to find time for exercise in your busy life.

    Taking Time for Yourself on the Go

    Some of us spend hours commuting to and from work. This can be a great chance to take time for yourself!

    Commute Via Public Transportation

    If you can, ditch your car and let someone else do the driving. Use that time to plan your day or do some reading, writing, creative thinking, or even meditation.

    Driving in Your Car

    Make the most of this time, and vary how you spend it. If you always listen to music, perhaps also try educational radio (NPR), audio books, or even quiet time.

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    Use that quiet time for brainstorming. Either think in your head or even talk your ideas out loud. Bring a voice recorder. You could write a book via voice recorder over time.

    Waiting in the Car

    If you find that you have a certain amount of “waiting time” in your life, change how you perceive it. Instead of “waiting time,” you can instantly change it into “free time” by reading a book, writing a to-do list, or practicing meditation.

    Two Birds With One Stone

    Look for ideas where you can fit in time for you within things you need to do already or that will have multiple benefits. See the ideas below to give you an idea.

    Walk to Work

    This is a a great one because you’re accomplishing many things at once. You’re getting exercise, you have time to think or enjoy music/audio, and you’re helping to save the environment.

    Arrive Early

    Any appointment that you have, plan to arrive 15-30 minutes early. Then use this time to sit back and relax with a book or magazine.

    Volunteer

    There are so many benefits with this. You make a difference for others, escape work and personal worries, and grow as a person. This about what kind of volunteering interests you and find a group to join. It could be environmental, educational, or anything that brings you a sense of purpose.

    Eat Lunch Alone

    Try sneaking away for a quiet lunch alone on a park bench or even in your car. Enjoy some quiet time with no one to talk to and no distracting noises.

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    Time Away From Kids

    You love your kids, but sometimes you just need a break from parent life. Here are some ideas to help you step away from that role for a bit.

    Organize a “Mom’s/Dad’s Morning Out” Circle

    If you have a friend or group of friends, you could arrange to share babysitting services a few times a month so that others in the group get some time alone.

    Hire a Babysitter

    Make a plan to have a babysitter that you trust watch your children once a month or once a week so that you can take time for yourself. Take it a step further and make that a date night or a night you participate in a class or hobby.

    Find a Gym With a Babysitting Service

    Find a gym that offers childcare so that you can take a yoga class, do some strength training, or even work out with a personal trainer. Make sure you fully research the safety of their childcare program first, though, and get some references if possible.

    The Bottom Line

    If you feel like you need to take time for yourself and relieve stress, there are many ways to do it. Even if you have a chaotic life where there seems to be only seconds to spare on any given day, it’s possible to carve out time for yourself by simply planning ahead. Make this a monthly occurrence to begin a healthy self-care habit.

    More Tips on Self-Care

    Featured photo credit: Erwann Letue via unsplash.com

    Reference

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