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10 Ways to Become More Approachable

10 Ways to Become More Approachable

It’s important to make an effort to be approachable for a number of reasons – including the fact that it will help us have a successful career, be more likable and help people feel comfortable around us. In short, life is easier and more fun when we are welcoming and approachable. With that in mind, it makes sense to become more conscious and aware of ways to make people feel at ease around us.

This process is a long but worthwhile journey, but here are some ways to get started. 10 ways to become more approachable:

1. Make eye contact and smile.

According to SocialPro, smiling all the time can come off as insincere or be subconsciously picked up as covering up nervousness – instead, they suggest making a concerted effort to smile when:

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  • You’ve just met a new person.
  • Whenever the other person is smiling.
  • They are telling a joke, or the story they’re telling indicates something amusing.
  • When you’re about to take off.
  • Making eye contact makes other people way more likely to approach you.

2. Use open body posture.

WikiHow suggests that an open body posture is one of the ultimate ways to seem more approachable to other people and make them feel comfortable. If you’re not quite clear on what that looks like, be intentional about:

  • Keeping your shoulders up and not slouching.
  • Leaning back slightly when sitting.
  • Have your hands down and at your side, avoiding crossed arms or putting your hands in your pockets.

3. Put away things that cover your face or distractions like your phone.

Being on your phone or covering up your face, whether it be with a hat or with your hands, sends an instinctive message to people that could consider talking with you. It might be comforting to always be on your phone, but it won’t make you more approachable.

4. Take a deep interest in things that other people are into.

In situations like a workplace, taking a strong interest in the types of hobbies people enjoy or what they did this weekend, makes it more likely that people will open up to you, and consider you their friend. It’s just the nature of our minds that we start to enjoy the company of someone who listens. If you make a concerted effort to listen and bring up things someone has said they were interested in before, they will naturally gravitate towards you.

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5. Ask 3 Questions for every one statement about yourself that you make.

An easy way to try to remember to listen more is to ask 3 questions before talking about something you’re very into.

  • Don’t only talk about the other person – just make an effort to let the conversation be about what they are into more often.
  • When you do get a chance to talk about something you’re passionate about, be sure to not dominate the conversation but find creative ways to work the other person into the conversation and pivot back to their subjects.

6. Try new things like traveling to different areas or countries.

According to France Student Travel, “nothing breaks people out of a certain kind of small thinking and closed off behavior like getting out and seeing other cultures.”

It’s hard to deny that whether you’re from Texas and get a chance to go to California or you’re able to take a class trip to France, immersing yourself fully in a different culture is an incredible way to become more open and welcoming to different points of view.

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7. Make an effort to attempt one new activity you haven’t tried every month.

Besides traveling – become a tourist in your own city and have new and exciting things to talk about with the people you meet by challenging yourself to try one new activity for every 30 day period. It doesn’t have to be skydiving! Visit a new apple orchard, walk around the whole city, or hit up that super iconic area that you just haven’t got to yet even though out-of-towners love it.

8. Try to see things from an outside perspective and study other cultures viewpoints.

New ways of life, philosophies, and points of view are less scary when we really take the time to read up on them, watch documentaries and put ourselves out there and are welcoming to people who espouse these ideas. If we make an effort to welcome new cultural viewpoints, we make ourselves significantly more approachable on the outside too – people can sense if you are open to new ideas and ways of life.

9. Expect new people to find you and want to start conversations.

“The biggest thing we can do to help people feel comfortable around us – is to truly be comfortable with ourselves,” says Spenser Baldwin of Omaha SEO.

By expecting that people will want to talk to us, and allowing ourselves that confidence we start to mentally prepare and make our whole approach more accommodating for others.

10.Become very self-aware and ask people close to you what you’re strengths and weaknesses are.

By liking yourself more, and knowing your strengths, you make people feel comfortable being around you because being self-aware puts you more at ease. Knowing your weaknesses is important too – if we know that ‘not asking questions’ or having a closed off body posture is a weakness of ours, we can make an effort to correct it.

Always focus more on your strengths, but don’t be blind to what you can do better on, and think of those things as an opportunity to sharpen your skills of making other people more comfortable.

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Featured photo credit: PicJumbo via picjumbo.com

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Last Updated on April 11, 2019

How to Improve Communication Skills for Workplace Success

How to Improve Communication Skills for Workplace Success

Possessing strong communication skills will help you in every phase of your life. This is especially true in the workplace.

I have personally worked with several leaders who were masters of communication. A few were wonderful speakers who could tell a great story and get everyone in the room engaged. Those of us in attendance would walk away feeling inspired and eager to help with what came next. Others were very skilled at sharing a clear direction and job expectations.

I knew exactly what was expected of me and how to achieve my goals. This was the foundation of an energized and vibrant role I was in. What I have found is strong communication skills are incredibly helpful and sometimes critical in how well we perform at work.

Here we will take a look at how to improve communication skills for workplace success.

How Communication Skills Help Your Success

Strong communication skills pave the way for success in many ways. Let’s look at a few of the big ones.

Create a Positive Experience

Here are two examples of how well developed communication skills helps create a positive experience:

When I first moved to the city I now live in, I began a job search. Prior to my first live interview, I was told an address to go to. Upon arriving at the address provided, I drove around and around attempting to find the location. After 15 minutes of circling and looking for the address, I finally grabbed a parking spot and set out on foot.

What I discovered was the address was actually down an alley and only had the number over the door. No sign for the actual company. The person that gave me those very unclear directions provided a bad experience for me.

Had they communicated the directions to get there in a clear manner, my experience would have been much better. Instead the entire experience started off poorly and colored the entire meeting.

As a recruiter, I frequently provide potential candidates with information about a job I’m speaking to them about. In order to do this, I also provide a picture of the overall company, the group they might be joining, and how their role fits in and impacts the entire company.

Time and time again I have been told by candidates that I have provided the clearest picture of a company and role they have ever heard. They have a positive experience when I clearly communicate to them. Even when the position does not work out for them, often times they will want to stay in touch with me due to the open communication and beneficial experience they had during the interviewing process.

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Strong communication skills will provide a positive experience in virtually any interaction you have with someone.

Help Leadership Skills

It’s certainly a skill all its own to be able to lead others.

Being a mentor and guiding others towards success is a major hallmark of great leaders. Another characteristic of effective leaders is the ability to communicate clearly.

As I referenced above, having a leader who can plainly articulate the company’s mission and direction goes a really long way towards being the Captain of the boat that others want to follow. It’s like saying “here’s our destination and this is how we are going to get there” in a way that everyone can get on board with.

Another critical component of everyone helping to sail the boat in the right direction is knowing what your portion is all about. How are you helping the boat move towards its destination in the manner than is consistent with the leaders’ vision?

If you have a boss or a manager that can show you what it takes for not only you to be successful, but also how your performance helps the company’s success then you’ve got a winner. A boss with superior communication skills.

Build Better Teams

Most of us work in teams of some sort or another. During the course of my career, I have led teams up to 80 and also been an individual contributor.

In my individual contributor roles, I have been part of a larger team. Even if you are in business for yourself, you have to interact with others in one manner or another.

If you have strong communication skills, it helps to build better teams. This is true whether you are in an IT department with 100 other fellow programmers or if you own your own business and have customers or vendors you communicate with.

When you showcase your robust ability to communicate well with others while interacting with them, you are building a better team.

Now let’s jump in to how to improve communication skills to help you pave the way for your workplace success.

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How to Improve Communication Skills for Workplace Success

There are many tips, tricks, and techniques to improve communication skills. I don’t want to overwhelm you with too much information, so let’s focus on the things that will provide the biggest return on your time investment.

Most of these tips will be fairly easy to become aware of but will take time and effort to implement. So let’s go!

1. Listen

Ever heard the saying you have two ears and one mouth for a reason? If you haven’t, then here’s the reason:

Being a good listener is half the equation to being a good communicator.

People who have the ability to really listen to someone can then actually answer questions in a meaningful way. If you don’t make the effort to actively listen, then you are really doing yourself and the other person a disservice in the communication department.

Know that person who is chomping at the bit to open his or her mouth the second you stop talking? Don’t be that person. They haven’t listened to at least 1/2 of what you’ve said. Therefore the words that spill out of their mouth are going to be about 1/2 relevant to what you just said.

Listen to someone completely and be comfortable with short periods of silence. Work on your listening skills first and foremost.

2. Know Your Audience

Knowing your audience is another critical component to having strong communication skills. The way you interact with your manager should be different than how you interact with your kids. This isn’t to say you need to be a different person with everyone you interact with. Far from it.

Here is a good way to think about it:

Imagine using your the same choice of words and body language you use with your spouse while interacting with your boss. That puts things in a graphic light!

You want to ensure you are using the type of communication most relevant to your audience.

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3. Minimize

I have lunch with a business associate about 3 times a year. We’ve been talking for several years now about putting a business deal together.

He is one of those people that simply overwhelms others with a lot of words. Sometimes when I ask him a question, I get buried beneath such an avalanche of words that I’m more confused than when I asked the question. Needless to say this is most likely a large portion of why we never put the deal together.

Don’t be like my lunch business associate. The goal of talking to or communicating with someone is to share actual information. The goal is not to confuse someone, it’s to provide clarity in many cases.

State what needs to be stated as succinctly as possible. That doesn’t mean you can’t have some pleasant conversation about the weather too.

The point is to not create such an onslaught of words and information that the other person walks away more confused than when they started.

4. Over Communicate

So this probably sounds completely counter intuitive to what I just wrote about minimizing your communication. It seems like it might be but it’s not.

What I mean by over communicating is ensuring that the other person understands the important parts of what you are sharing with them. This can be done simply yet effectively. Here’s a good example:

Most companies have open enrollment for benefits for the employees in the fall. The company I work for has open enrollment from November 1 to 15. The benefits department will send out a communication to all employees around October 1st, letting them know open enrollment is right around the corner and any major changes that year. There’s also a phone number and email for people to contact them with any questions.

Two weeks later, we all get a follow up email with basically the same information. We get a 3rd communication the week before open enrollment and another one 1 day before it starts.

Finally we get 2 emails during enrollment reminding us when open enrollment ends.

There’s minimal information, it’s more of a reminder. This is effective over communication.

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5. Body Language

The final critical component to how to improve communication skills for workplace success is body language. This is something most of us have heard about before but, a reminder is probably a good idea.

When I am in a meeting with someone I am comfortable with, I tend to kind of slouch down in my chair and cross my arms. When I catch myself doing this, I sit up straight and uncross my arms. I remember that crossing arms can many times be interpreted as a sign of disagreement or conflict.

In general, the best rule of thumb is to work towards having open body language whenever possible at work. This means relaxing your posture, not crossing your arms, and looking people in the eye when speaking with them.

When you are speaking in front of others, stand up straight and speak in a clear voice. This will convey confidence in your words.

Conclusion

Possessing strong communication skills will help you in many facets of your life and most certainly in the workplace.

Good communication helps create better teams, positive experiences with those we interact with, and are critical for leadership.

There are numerous tactics and techniques to be used to improve communication skills. Here we’ve reviewed how to improve communication skills for workplace success.

Now go communicate your way to success.

More Resources About Effective Communication

Featured photo credit: HIVAN ARVIZU via unsplash.com

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