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5 Great Tips for Reducing Small Business Overheads

5 Great Tips for Reducing Small Business Overheads

In a small business setting, overhead costs are simply expenses a business has to incur to make money. These costs include, but aren’t limited to: cost of supplies, wages, rent, telephone bills, travel expenses, insurance costs, etc. To ensure your small business doesn’t fail because of capital/cash flow constraints, as is the case with most small businesses, you have to watch your overhead costs.

Although most overhead costs are essential for the survival of any business, it’s possible to reduce them without cutting corners so that they don’t get out of hand and you don’t compromise business operations. Let’s get right into it and discuss some of the best tips for reducing overhead costs for small businesses.

1. Find cheaper but better office space.

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Office

    The cost of renting business premises is usually high. In fact, it accounts for a huge chunk of the overall business expenditure, so it’s a good place to start when you want to reduce overhead costs. In most cases, it’s possible to find a better and cheaper office. You can consider a smaller office if your current office has more space than you need. It’s also worth noting that office design, as well as furniture placement, can do wonders for small spaces. As a result, it’s always possible to work in an office that is smaller than your current one.

    Furthermore, you can consider allowing some of your staff to work from home. Of course, this applies to staff who don’t have to be physically present in the office to get work done i.e. data entry staff. There are other options such as virtual office services. Such options allow you to have all the benefits of having an office in a prestigious location minus the high costs associated with running such offices. As you can see, there are many ways of finding cheaper but better office space. You don’t have to compromise anything.

    2. Outsource work.

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    Outsource

      Salaries are also notable expenses for any business including small ones. One of the best ways of reducing staff overheads is to outsource work. For instance, instead of hiring support staff to answer calls, you can outsource such work to specialized companies. There are very many outsourcing firms available today that handle all kinds of office duties/tasks at a fraction of the cost. You just need to choose an outsourcing firm that suits you best. You can even find freelancers online using websites like Freelancer and Upwork. It’s cheaper and better than recruiting and training permanent staff when you are working with a tight budget.

      3. Use SIP trunks and VOIP technology for communication instead of a telephone line.

      SIP and VOIP

        This is by far the best tip to consider when you want to reduce your telecommunication costs. SIP trunk technology is way cheaper than using telephone lines and offers other benefits like an instant return on investment, scalability, reduced call cost, unmatched efficiency/reliability (never miss calls), increased productivity (improve staff collaboration) and much more.

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        4. Travel when you have to and travel cost-effectively.

        Conference

          As a small business owner, you will be required to travel a lot prospecting and networking. It is, however, possible to cut down on your traveling costs without compromising the growth of your business. Instead of visiting your customers in person every time you want to conduct business, you can choose options such as teleconferencing, video chats, etc. Such options are very cost effective for conducting business with people you have met before. You should restrict travel to important meetings only i.e. annual business renewals or when you are meeting clients for the first time. When you have to travel, you should book trips in advance and choose cheaper options i.e. travel economy instead of business class.

          5. Join a business cluster and take advantage of bulk ordering.

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          Business Cluster

            This is another great tip when you want to reduce the cost of getting supplies for your business. In most cases, small businesses don’t have money to buy things in bulk. You can still take advantage of bulk ordering discounts by teaming up with other businesses like yours and ordering supplies as a cluster. This way, you don’t have to spend more than you have to, but you still get huge discounts.

            Summary

            These are some of my best tips to consider when you want to reduce overhead costs for your small business without compromising business operations. Since overhead costs are usually inevitable for the success of any business, it’s important to consider ways of reducing them without affecting business negatively. The above tips are bound to help you do just that. In fact, your business stands to prosper when you implement them.

            Featured photo credit: Conference table with chairs. View from above. via kaboompics.com

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            Bruce Cahill

            Founder of BankJobbing.com

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            Last Updated on July 10, 2020

            The Definitive Guide to Get out of Debt Fast (and Forever)

            The Definitive Guide to Get out of Debt Fast (and Forever)

            Debt can feel crushing, like a weight that is always weighing you down. Looking at those numbers, it can feel as if you’ll never get out from under it. However, if you really want to learn how to get out of debt, it is possible with a great deal of focus and self-control.

            Getting out of debt isn’t impossible. Like any big goal, all that it takes is an action plan to identify where you are and creating a plan to zero out your debt.

            Identifying All of Your Debts

            The first part of paying off your debt is getting a complete picture of what you owe. When you have everything written out in front of you, it makes it much easier to create an action plan. Depending on how much you owe, it might also help you realize it’s not as bad you might have originally thought.

            Here’s how you can get started identifying your debts:

            1. Own Your Debt

            Before you start identifying all of your debts, take a moment to process that you have debt but want to get out of it.

            Forgive yourself for any past mistakes, missed payments, or overspending. It might be painful to accept how much debt you have at first, but you must own it.

            2. Make a Debt Tracker

            It’s astonishing how few people ever created a tracker to understand their total debts. Most likely, it comes from not wanting to accept the guilt of having debt, but, if avoided, it can make it nearly impossible to get out of debt.

            Open up a new Google or Microsoft Excel sheet and list out all of your debts. Start with the name of the creditor, interest rates, total balance, loan term length (if any), and the minimum amount due each payment. This will include student loans, credit cards, and any other type of debt owed.

            3. Get Your Debt Number

            Once you’ve made your debt tracker and taken the other steps, identify your total payoff number. This is crucial, as you will have a starting point and a clear goal that you are trying to achieve.

            Prioritizing Your Debts

            All debt is not created equal. It’s imperative to understand that there are different types of debt.

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            1. Understand Bad and Good Debts

            Bad debts are usually paying for things you want instead of always need. While there might be some emergencies that max out your credit cards, often times it’s excessive spending[1].

            There are three main types of bad debt:

            • Credit Card Debt: The average American household owes over $16,000 in credit card debt!
            • Auto Loan Debt: According to CNBC , the average auto loan in the US is $30,032!
            • Consumer Loan Debt: Consumer loan debt isn’t as common as credit card and auto loan debt, but it’s still considered bad as interest rates are usually between 10-28%.

            Good debt is identified as investments in your future. Here are three common types of good debt:

            • Student Loan Debt
            • Mortgage Loan
            • Business Loans

            2. Decide Which Debt to Pay off First

            Once you know each type of debt and their interest rates, you can begin to pay off debt quickly.

            Focus on paying off bad debt first, regardless of if it is a credit card or auto loan. Start by paying off the loan with the highest interest rate first.

            If you have several credit cards with different interest rates, you want to focus on the one with a higher APR. You will actually save more money by eliminating the card with the highest interest rate.

            3. Don’t Pay the Minimum Amount

            Paying the minimum amount digs you into a hole as interest rates will offset your payment. Even a small amount more than the minimum can help you pay off debt much faster.

            Removing Obstacles to Pay off Debt Quickly

            Creating a debt tracker and prioritizing a plan is simple, but avoiding temptation can be difficult.

            1. Set a Reminder to Track Your Debt

            “If you can’t measure it you can’t manage it.” -Peter Drucker

            It’s so important to track your debt to ensure that you get it paid off quickly. Similar to working out and measuring your results, you need to track your debt constantly. Start with a weekly reminder, where you sign on and log your updated number. Did you increase, decrease, or stay the same?

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            Regularly tracking your student loan balance can be incredibly motivating, as well. You will get a huge confidence boost each time you see your total debt amount decreases.

            Set weekly and monthly goals so you can have short term wins and keep the momentum going.

            2. Hide Your Credit Cards

            If your biggest debt is credit cards, you need to eliminate temptation and remove them from your wallet.

            Some people have gone to extreme measures by freezing their credit cards. Why? This would create an ice block around your card, which would require you to chip away at it slowly. This will give you time to think if it’s the best idea to buy that thing you’re about to buy.

            3. Automate Everything

            Willpower can be a huge downfall to paying off your debt. By automating your bills each month, you will ensure that willpower isn’t involved.

            4. Plan Ahead

            Getting out of debt will require some sacrifices, but with enough planning, you can make it work.

            For example, if you know that you have a friend’s birthday or family dinner coming up, plan ahead for the costs. Whether you need to cut back on spending the week before, pick up a side job, or meet them after dinner, do what is needed.

            5. Live Cheaply

            The only way to get out of debt is to make some sacrifices on your spending habits. Find ways to save money each month so you can apply that amount to your outstanding debts. Here are some ways to save money each month:

            • Live with roommates
            • Cook dinners and prepare lunches for work instead of eating out
            • Cut cable and choose Netflix or Amazon Prime
            • Take public transit or bike to work

            Finding the Lowest Interest Rates

            The higher your interest rates, the harder (and longer) it will take you to pay off any debt.

            If possible, you want to find ways to lower your interest rates to help get out of debt quickly. Here’s how you can get started:

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            1. Maintain a High Credit Score

            Your credit score will have a large impact on your ability to refinance your loans and receive a lower interest rate. If you have a low credit score, it’s unlikely you will be able to refinance your loans. Use these credit tips to increase and maintain an excellent score:

            • Never miss a payment
            • Don’t exceed 30% of your credit limit
            • Don’t sign up for more than one card at once
            • Limit hard inquires, like auto-loans and new credit cards
            • Monitor frequently with free credit-tracking software

            2. Find Balance Transfer Offers

            Start by opening a free account on credit.com. Credit.com offers you the chance to open a free account and see what type of balance transfer offers you can receive. Some of your existing credit cards might already have 0% or lower APR balance transfer offers available.

            Contact each of your credit card providers to ask about lowering your rate for a one-time balance transfer offer[2].

            If you do take advantage of this option, make sure that you use a balance transfer and not a cash advance. Cash advances have a ton of high interest fees (15-25%, depending on your credit card) and will only compound your debt problem.

            How to Get Rid of Debt Forever

            Setting up a plan, removing temptations, and getting the lowest interest rates is the first step to get out of debt.

            1. Keep Monitoring and Adjusting

            Once you have a plan, don’t get comfortable. Track your debt payoff plan and make the necessary adjustments when needed.

            Monitor your credit scores with a free site like CreditKarma. The higher your credit score climbs, the more likely you will be to secure a new, lower-interest loan.

            2. Earn More Money

            There are only so many ways to save money. Instead of clipping another coupon or making sacrifices for your morning coffee, find ways to earn more money!

            Think about it…it is much easier to find ways to earn an extra $1,000 per month than find $1,000 to cut from your budget.

            Here are some examples of ways to earn more money:

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            Talk to Your Boss

            Have a conversation with your boss about current salary and/or commission rates. If you’re not satisfied or want a change, don’t be afraid to look around at other positions. Some of them might even have a student loan debt reimbursement plan!

            Start a Side Hustle

            This could be coaching students on the weekends, driving for Uber, or taking paid online surveys. There are tons of ways to make money outside your 9-5. Now that you have a clear plan to pay off your debts, you’ll be more motivated than ever to figure out creative new ways to earn money.

            Build an Online Business

            There are so many websites and blogs that earn money from ads, affiliates, and other online products. Find your niche and get started.

            3. Celebrate Your Wins

            As you progress in your debt payoff journey, don’t forget to celebrate your wins. You need to always reward yourself for the hard work and discipline that is required to get out of debt.

            While you shouldn’t celebrate so big that it increases debt, make sure to factor in little rewards to keep you motivated.

            4. Set New Financial Goals

            Eventually, with a plan and these steps, you can rid yourself of your debt. Once you do, make sure to celebrate your monumental achievement, but don’t stop there.

            Now, you can focus on acquiring wealth and increasing your net worth. Set new financial goals so you have a new target to aim toward. Here’s how to set financial goals and actually meet them.

            These could be anything now that you are debt free! Think about where you want to travel, buying your first home, or saving for your future retirement. Just like before, make sure that your goals are specific, measurable, and achievable.

            Conclusion

            Congrats, you can now set a plan in motion to finally pay off your debt quickly (and hopefully forever)!

            Remember, if you want to get out of debt quickly, it’s not always easy. Just like any big goal, there will be sacrifices, challenges, and problems to overcome.

            More Tips on Getting out of Debt

            Featured photo credit: Pepi Stojanovski via unsplash.com

            Reference

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