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15 Must-Have Apps and Tools Every Freelancer Should Use To Maximize Work

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15 Must-Have Apps and Tools Every Freelancer Should Use To Maximize Work

Seeking a full-time job or a single career may not be a great choice these days especially with the rising prices of commodities. Working from home and having multiple part-time jobs can help you land to a more profitable venture. However, you cannot figure out everything by yourself. With the right tools, everything you need is a few clicks away from living your life as a successful freelancer.

As Rich Moncure, President of On Hold Marketing, puts it,

“Freelancers bring an invaluable outside perspective to a project. In one instance, we needed body copy for a web page. We knew what to write, but wanted to make sure it was understandable by our target market of non-technical buyers. The freelancer took our original content and replaced the industry jargon with language that made the benefits of doing business with us clear to any reader.

We’re always looking for a freelancer who’s on top of things, beats deadlines, and communicates well the status of a project. If you have these skills, then we’ll surely have a great relationship. However, if you are unprofessional and not able to complete projects on time, it probably won’t work out. ”

Turning new clients to loyal clients is your goal. This means more work, more projects, more income.

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From increasing productivity to storing your files in a cloud, these apps and tools will surely help you grow your clientele.

Productivity Tools

1. ZenDay

This psychology-based app allows you to have a virtual planner where you can prioritize and plan tasks ahead of time, at the same time maintaining your work-life balance. The fluid 3D timeline display provides you easy navigation and clear view of your schedules and tasks. These are also automatically readjusted depending on every user’s needs and top priorities. With just a screen tap, you are ready to insert a new task, add a heading, and you’re done. Boost your productivity by keeping with ZenDay’s cycle of “Plan, Do, Debrief” and sync your commitments on all your devices.

2. Tmetric.com

To track your work real-time, have a shot at this work time tracker suitable to most freelancers because of its zero-cost benefit. Every minute of your paid time counts, so take advantage of its built-in activity timer. The simple interface gives a user-friendly impression. It also boasts of its multi-tasking ability to switch between differing tasks, creates detailed work time reports, integrates with multiple project management systems like Asana, Trello, RedMine and many others. You can also monitor your team members online. TMetric lets you export the most detailed time entries on each activity reflected in your TMetric dashboard or timeline.

3. Stayfocusd

This tool is a web extension applicable for Google Chrome browser users. As it name implies, its aim is to stay focused on the task at hand and prevent you from other unnecessary distractions that lead to procrastination. It works by restricting the amount of time you spend on time-wasting websites. It doesn’t necessarily limit the internet usage; instead, it is customizable as to what type of sites you want to restrict. When the timer finishes, all indicated sites will be blocked until the following day. This internet guardian is a bit strict. No cheating.

Communication Tools
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    Image Credit | Highrise

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    4. Campfire

    Designed to promote team collaboration, Campfire works like a group instant messaging app. With the easy-to-learn user interface, this web-based app is a powerful tool to organize your projects with several individuals. Share group notes, files, messages to other members online. Managers also have the privilege to assign tasks and update members of what’s going on and what needs to be done. Secure your messages by setting up password-protected chat rooms within a few seconds. Widen your network as you invite clients and partners to chat and team up.

    5. Highrise

    What better way can you manage all your contacts in one indispensable tool? Highrise is a CRM (Customer Relationship Management) tool which helps you track customers and potential clients. Dubbed as the most comprehensive CRM package that’s free of charge, this app can monitor your customer relations and dealings. It constantly reminds you to stay in touch with them and when to follow up. Inclusive is a built-in contact and task manager and a reminder service. Entries can be added to each client’s page whenever an interaction takes place.

    6. Glip

    Huddling with your colleagues is so much easier with Glip. This software tool is good for task management and puts all forms of communication in one place. Share files and calendars, chat online, and set up video conferences. You do not have to consume and waste all your time checking your inbox. Glip provides built-in versions of everything you need. All communication is searchable and easy to find. Never have the hassle of switching from one window to another ever again.

    Project Management Tools

    7. Redbooth

    Get started free with Redbooth as you keep your projects organized. Hit deadlines even before they come running after you. Redbooth assures to help you with your day-to-day activities and in managing your team’s projects more efficiently. Forgetfulness is not an excuse when it comes to Redbooth. Its persistence in sending notifications is unstoppable unless you mark your task as completed. There are Gantt charts, Kanban boards, file storage, checklists, workflow reports, and automatic archiving features that will assist the user in managing a remote team. Plus, you may use its HD video conference call for a quick meeting.

    8. Asana

    Despite the stress of working from home, keep your work tools easy on the eyes by opting for a simpler and cleaner layout like the Asana tool. The “Highlight” option allows you to apply color codes based on the projects created and their sub-tasks. Loop in your clients and partners when you upload attachments or apply any changes to tasks. Project templates are also readily available for easier completion of work. This project management tool is free for use for a maximum of 15 people.

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    9. Trello

    Whether you are a freelancer or have multiple business personalities, Trello is an ideal project management web-based tool for you. It boasts of its simple and easy-to-use dashboard that helps users to move easily between projects. Adding separate boards or cards for each project and member can help the team better understand what needs to be done, what is going on at the moment, and what was done already. It also encourages your team to have in-card discussions. The email notification feature decreases the time of having to open the tool every now and then.

    Accounting/Invoicing Tools
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      10. Xero TaxTouch

      When it comes to ease of use, Xero is your best accounting companion. Track your expenses with a mere swipe of your finger while you’re on the go. It has both options for business and personal expenses. Xero works by providing full accounting and payroll solution for small businesses. On the other hand, Xero TaxTouch is specifically created for freelancers to help them monitor their expenses against their income. With this mobile app, your tax filings become simplified. Send the required tax form data to Xero accounting professionals with just a click.

      11. BoxBilling

      A free billing and client management software, BoxBilling permits its users to create a pseudo online e-commerce website. It includes automated billing, accepts one-time and recurring payments, invoicing, and supports multiple currencies. This tool is personal as you can customize its features according to your liking. Tailor taxation rules for every invoice depending on your needs. You can also issue invoices, notify your client, and receive money from them. BoxBilling provides a wide range of time-saving automation functions for fast and reliable use.

      12. Invoicera

      Invoicera is an online finance tool that will assist you in simplifying accounting and invoicing processes. It is a combination of bookkeeping, client and inventory management, subscription billing, expense tracking, and reporting. It enables members the usage of multiple languages as well as currencies. And if you want to impress your clients with a professional-looking invoice, Invoicera is the one. Receive payments from more than 20 payment gateways. Also, every client has their own portal where they can login their account and check details.

      Data Cloud Tools

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        Image Credit | OneDrive

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        13. OneDrive

        If you are an avid Microsoft user, OneDrive is the perfect cloud storage for your business. Although it is designed for Microsoft’s operating system, iOS and Android users also have available versions. Its “Fetch” functionality is quite interesting as it lets you retrieve a non-uploaded file from a Windows computer (as long as it’s connected to the internet). There’s no worrying if you forgot to upload that important file and you need it ASAP. Ideal for on-the-go individuals, OneDrive works well with other Microsoft Office tools accessible anytime, anywhere, and on all devices. Lastly, it sends real-time notifications when someone edits a file in the drive.

        14. Evernote

        This cloud data tool, Evernote, stores every essential note in the system, including receipts, and other files connected to your projects. It is a versatile platform which can serve as your “file cabinet” for all the information you want to keep. Access your documents wherever you are without having to worry if your computer shuts down accidentally. Furthermore, it can act as a task manager with its option to add checklists and tags to its notebook system for a more efficient organization.

        15. IDrive

        One of the most convenient cloud storages there is, IDrive has the capability to backup all of your files and sync them on all your devices. It doesn’t only get business-related documents, but also memorable pictures from your social media accounts. Real-time updates are done across all devices’ file locations. Drag and drop with ease the files you want to restore. Uploading of files can be paused and resumed whenever you want to. It’s also safe to use as it supports a private encryption code.

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        Jane Dizon

        Nurse, Ninja Mom, Digital Marketing Specialist and Writer

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        Last Updated on January 13, 2022

        How to Use Travel Time Effectively

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        How to Use Travel Time Effectively

        Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

        Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

        Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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        1. Take Your Time Getting There

        As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

        But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

        Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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        2. Go Gadget-Free

        This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

        If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

        3. Reflect and Prepare

        Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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        After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

        Conclusion

        Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

        More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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        If you do that, you’ll have a better chance to be who you want to be when you leave.

        Featured photo credit: bruce mars via unsplash.com

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