Advertising
Advertising

12 Fundamental Time Management Tips that Will Change Your Life

12 Fundamental Time Management Tips that Will Change Your Life

Despite being motivated and ready to make big changes in life, we often find ourselves struggling with the simplest of tasks. And it isn’t necessarily procrastination that is our problem, nor it is the fear of taking action towards our dreams. Nope, sometimes the problem lies closer to the surface than we could imagine. The problem is in time management.

Each year of our life has only 365 days (yes-yes, I am aware of leap years), and unfortunately, nobody in this world gets any younger. While someone may have plenty of free time on their hands, the people that want to succeed will understand the true nature of time. They see the real value of the hours by which they live, and that a whole year can pass in the blink of an eye. As a consequence, their success and productivity is greatly dependent on efficient time management.

Fortunately, time management is something that each one of us can master with ease if we only wish to. All there is to being productive is knowing some of the most fundamental time management tips and being able to put them into practice. Below, I will share a list of tips that I have found to be the most effective in boosting productivity. The beauty of this list is that you can begin implementing it as you are reading this post.

1. Make your day longer.

To those of you who love to sleep until noon, this may be the hardest tip of all. This is also probably the most important of them.

Our day has only so many hours, and the longer we sleep, the fewer hours we have left to spend on achieving. Therefore, the most logical solution would be to make the day as long as possible.

To some of you, this may mean sleeping only 8 hours a day, and to some of you, it may mean sleeping 6 hours a day. This depends on how much you can take. You have to experiment and find the optimal amount that you can allow yourself to sleep without compromising your health.

Advertising

2. Shifting your day towards the morning.

On days that are free, many of us prefer to go to bed late at night and to get up as late as possible. What I noticed to be extremely effective, is to shift your day towards the earlier hours. In practice, this means going to bed as early as possible, and waking up as early as possible.

For the majority of us, our thoughts in the morning feel more “fresh”, and our capacity to think is larger as well. You have probably noticed that the darker and closer to the night it gets, the lazier we become, and the cozier we want to get. To fix this, try going to bed early enough. This requires a little bit of getting used to but is worth it. Throughout most of the week, I wake up as early as 4 in the morning. And while you don’t have to wake up that early, it feels incredible to accomplish so many things by the time others are just getting out of bed!

3. Ritualised isolation.

Have you ever been distracted by phone calls, emails or social media messages while in the middle of an important task? I am most definitely sure that you have! This type of distraction is especially dangerous when we are immersed in something  – when we are in the flow state. Such a distraction can remove us from that state, to which we may not be able to return afterwards. Not only is this extremely annoying, but it also takes away the opportunity of writing the perfect essay, creating our best artwork, speech, etc.

Make sure you turn off all electronic devices. If you know that someone may need you while you work, tell them about your plans beforehand. Tell them that you will be busy and that you will call them back once you are finished. Getting yourself isolated from the outer world before working on anything is extremely important, and therefore should become ritualised.

4. Setting a timer.

When I know that I want to be productive, I always set a timer. I don’t know what exactly it is about our psychology, but whenever we create limitations for ourselves, things tend to get real.

Once you have isolated yourself from external distractors, set a time frame for yourself. What I have found to be most effective is 50 minutes of work, followed by 10 minutes of break time. You can repeat this as many times as you want, but make sure you do exactly as you promise yourself, which in this case is 50 minutes of working in a very concentrated manner, and then, regardless of circumstances, having that 10-minute break. Try this, and you will notice how the quality of your work will soar through the roof!

Advertising

5. Planning in advance and setting goals.

Another very effective time management technique is to plan your week in advance and to set realistic goals.

What I do is: I sit down, I mark down all of the 7 days of that following week, and I begin spreading amongst them my most important tasks. Additionally, I make goals that I want to achieve by the end of that week. What is great about this technique is that by learning to plan well in advance, I can foresee the busy-ness of my schedule. This allows me to prioritise, and to set goals that are realistic and relevant. You don’t want to be setting goals that are unattainable and that will cause you to doubt your overall progress. On the contrary, this is an amazing approach that helps you to move forward, and will help you see yourself grow and prosper.

Although it usually isn’t possible or exciting to know what your entire next week is going to be like, you should plan at least the following day. And yes, make mini goals for that day too. This ensures that it is going to be productive.

6. Prioritise.

This relates to the previous tip but is nevertheless important enough to stand on its own.

Prioritising not only helps you to do the most important tasks first but helps you understand where in life you are heading towards. Being able to set your priorities straight is something you must be able to do if you are planning to make it “big.” You cannot be successful while being unsure of what you want from life.

Therefore, have a list of things to do. Rate them from 1 to 5, and spread them out in your week as mentioned in the previous tip. When you do this on a daily basis, you will notice yourself becoming better at making meaningful decisions at the right place and the right time.

Advertising

7. Quality over quantity.

Don’t try to multitask on a bunch of different things. The goal is not to succeed in everything. The goal is to succeed at least in one thing. As Bruce Lee said: “I fear not the man who has practiced 10,000 kicks once, but I fear the man who has practiced one kick 10,000 times.”

In the long run, it is so much more important to complete something, as opposed to starting a few different things and not being able to accomplish them. Moreover, this way you make sure you don’t compromise the quality of your work. And in the case that you do have to take a pause, it is going to be so much easier to continue from where you left off. Spreading your energy across many tasks reduces your focus.

8. Get a whiteboard.

Get a whiteboard with markers to write down all your goals, your vision. Write down tomorrow’s goals, this week’s, next week’s, this year’s, etc. A board that you can always look at will keep you aware and accountable of your progress. When we write our goals down, we have a much higher chance of taking action on them, as opposed to just saying them out loud. Make sure you always have something at hand to which you can write down your thoughts and ideas. You don’t want to miss out on something great just because you forgot about it. You can thank me for this one later.

9. Go for a walk.

At first glance, you’d think going for a walk will take away from your productivity time, but don’t be misled. Going for a walk, especially during breaks, is an extremely efficient way to regain your energy. While walking and breathing fresh air, you allow for new thoughts and ideas to pop into your mind. As you walk and meditate on various subjects, your mind slowly lets go of the pressure that has accumulated during work time, while simultaneously allowing your creativity to expand.

10. Listening to audiobooks.

While you are on your walk, on the bus, in the gym, or doing anything else that doesn’t involve much thinking, make use of that time! I always either have an audiobook on my mobile phone, or some motivational content from YouTube bookmarked and ready for consumption.

This tip allows you to double or even triple your efficiency, causing a major leap in productivity.

Advertising

11. Automation software.

There is a ton of software out there that can help you manage your time efficiently. Depending on what you want, you can find free or paid services that can take your progress to a different level.

Either way, it is extremely handy not having to worry about keeping track of time, or having your work synchronised across all of your devices and ready to be used at any given moment of life. By having some software taking care of the basic tasks, you can leverage yourself and focus on the things that do matter!

12. Recondition your mind for success!

Just as in my life, most of you have probably been planted with a plethora of limiting beliefs. We were taught that life is extremely difficult and that becoming super wealthy and super successful is close to impossible. Well, as it turns out, these kinds of psychological barriers greatly hinder our development (Captain Obvious here!). But as soon as you can understand that anything is possible, you will become motivated, devoted, optimistic, and, knowing that your goals are real, you will be able to work harder, longer, and with endless enthusiasm.

Being able to recondition your mind is extremely important. Every day, before falling asleep, I spend a few minutes reminding myself that:

  • I am extremely thankful for this day.
  • I have learned a lot today – what were those things?
  • I have achieved a lot today – what were those things?
  • I am extremely excited for tomorrow because tomorrow I will learn and achieve even more.
  • I have a purpose; I have a goal.
  • Every day I get closer to my goals.
  • Every day I cherish like it is my last.

You can add whatever you want to that list, but you have to make sure that you are consistent with this every single day. By practicing it, you synchronise your mind with these beliefs, and you condition yourself to believe these statements. The last things that you say before falling asleep should also be the first thing you remember when waking up. Experiments show that this is often the case. This will motivate you every morning even more, and will push you into being more productive, and into managing your time more effectively. A positive mindset is key, my friends.

Remember, our time on this planet is limited. To achieve, you must not only find a passion, but make time for it. By applying the given time-management tips, you will be able to significantly change your life. Use them and succeed!

More by this author

Victor Stepanchikov

Software Engineer, Blogger, Personal Development Freak

5 Ways to Turn Pessimism into Healthy Optimism Make Money 6 False Beliefs You Must Let Go of to Make Money Efficiently 2 Things You Must Let Go to Find Happiness and Satisfaction 12 Fundamental Time Management Tips that Will Change Your Life

Trending in Lifestyle

1 13 Tips to Face Your Fears, Grow with Them and Enjoy the Ride 2 8 Best Cardio Workouts for Efficient Weight Loss 3 Why Is Goal Setting Important to a Truly Fulfilling Life? 4 12 Things That May Cause Breast Cancer You Should Avoid 5 The 5-minute Guide to Meditation: Anywhere, Anytime

Read Next

Advertising
Advertising
Advertising

Last Updated on February 20, 2019

13 Tips to Face Your Fears, Grow with Them and Enjoy the Ride

13 Tips to Face Your Fears, Grow with Them and Enjoy the Ride

Fear. I spend my life talking about fear — fighting fears, fixing fears and understanding fears. And yet I doubt I get 10 calls a year from people saying “Mandie can you help me fix my fear?”

Why is this so critically important to you?

The realization for me is that fear is not the fundamental driving force in your life it’s what regardless of whether I’m talking to a doctor, a teacher, a CEO’s, a senior citizens or teenager – every single one of those conversations has a direct correlation with your world.

Fear can range from the overwhelming desire to look away or stop in your tracks to literally fleeing your country and the life you knew. In this article, I will share you with 13 tips to face your fears and enjoy the ride.

1. Know That Fear Is Real, but Can Be Overcome

Right now around the world people are facing fear — real fear. Fear that I pray my children and I will never experience. Does that lessen my fears or your fears in your relativity safe 21st century life?

When I look at the world we all live in, I find that fear like so many other emotions can mean so many different things to so many different people:

  • The child who has to be physically dragged to their first day of school.
  • The man facing the judge.
  • The woman with her hand poised over the buttons over her phone because she has to walk down a dark corridor late at night alone.
  • The man as the surgeon says “count backwards from 10 Mr Smith.”
  • The woman that’s told “We are sorry, we can’t help you.”
  • The man that faces the empty circle of a gun and prays for his very existence.

These and a million more (Portrayed in every kind of movie, book or song you could imagine) are what make us human. We face fear and somehow move forward or are stopped in our tracks.

Like the rabbit in the headlights of the car that veers off through the field away from the tyres of the car or stays still praying for salvation. Like someone will save them. Sound familiar?

Fear is huge. Fear is everywhere and yet fear can be overcome, controlled and can even be a power for good.

2. Accept Your Fear

Firstly if you aren’t facing the barrel of the gun, atrocities that make the news or impeding death, that’s a good start. However it doesn’t mean your fear is any less real.

We are quick to say “I can’t moan, my life is not as bad as X.” While in theory, that’s honorable your appreciation of Mr. or Mrs. X’s horrific life won’t change anything directly. So accept your fear is relative to you.

And here’s what can be done.

Advertising

3. Get Some Perspective

I found myself asking anyone that would answer “what is your worst fear”. The answer that intrigued me the most came from my daughter (15 years old and she usually has a copy of Fight the Fear – my book – in her school bag so she can help someone else be as positive and confident as her. No matter what life throws up.)

And her fear, surprised me — heights. I pointed out that we live in a sprawling bungalow (one storey) and the highest she goes is two storeys’ at school! She laughed but added, fear isn’t like that Mum. I know it’s not a real fear, but it’s like when you stand on a chair and feel unsafe.

That girl will go far. Because she truly gets fear.

We know something is scary and yet we still do it. Why? Because we have a perspective to the fear. When you lose perspective, it can feel too big, and too scary.

So look around you to get some perspective on your fear:

  • Are you really at risk?
  • Will this kill you?
  • Which leads us on to..
  • If the worse was to happen what would it be?

4. Hold a Hand

As a coach, it is my job to holds someone’s metaphorical hand and help them face a fear.

Like the child petrified of the thunder storm or the teen that can’t get back in a car again after failing their test, your job as a parent is to reassure, encourage, enable and motivate someone to face something that ideally they never would choose to again.

We know many of our fears aren’t real. However, it is only when someone guides us with love, respect, lack of judgement and safety are we able to get through fear. And trust me, you can get through your fears. I’ve seen it so many times.

Ask yourself:

  • If the worse were to happen, what would that be?
  • Could that really happen?
  • If the worse did happen, how would you recover?
  • If the worse were to happen, what would you need to do next?

By seeing fear as not the end destination but part of being human, you can see through it’s wily evil ways and move forward.

5. Know Whose Hand You Hold Either Physically or Emotionally

This helps with fears for the rest of your life.

Think of someone you can always rely on (and ideally you won’t just answer yourself because that adds a lot of pressure to your existence!) And you will find that you’ve already found a way to get through fear.

Advertising

The beauty of this is that it means that fear becomes part of life not something to be feared and shied away from.

It means you know you can turn to your friend, partner, colleague, parent, sibling and say “Right I need to deal with this, and I’m going to need you to help me.”

For one moment, think about it from the other person’s view point. When we get to help other people we feel valued, loved, respected and lots of other positive emotions and we get a good dose of positive chemicals setting off in our bodies too.

Your fear, and your determination to fight it, helped someone else too. Now that’s cool right?

6. Understand That There Are Some Things Fear Will Never Touch

I like to find role models in life — people who have faced heroism, history changing moments, war, atrocities, miracles, life saving inventions.

Not everyone was looking for greatness, however they all found it. And one of my favourite books to date is written about Alistair Urquhart, the forgotten highlander. If this doesn’t get turned into a film in the future, then no man’s story is likely to.

Alistair went through the most horrific experiences in the 2nd world war. If you think of one of the awful things that happened back then in our world, Alistair went through at least 3 of them! Asked afterwards how did you cope? He talked about how whatever they did to his body, no matter how they starved, tortured, threatened or mocked him, they couldn’t have his mind. In his mind he was free.

Of all the people’s voices I’ve heard in my head over the years, this is one of those statements that reminds me anything is possible if you have faith and hope.

Look for the things in life that fear can’t touch. They will create confidence and faith for the future, whatever you face. And they will give you a sense of why being you is awesome.

Of all the billions of people on this planet, no one will have an answer identical to yours!

7. Process Your Fears to Carry on with Life

Being brave is not about sticking your chest out and smiling regardless of what hell you endure. It is about finding a way to emotionally process your fears to be able to keep going.

I have a tool kit of things I can rely on – tools, strategies, techniques. They include people to hug or talk to, music. hobbies, walks on the beach and even my favourite food. It sounds mad but at the times where I have questioned “how will I get through this?” I’ve found immense joy in doing the most unlikely of thing that makes me smile.

Advertising

It may be a short lived moment of happiness. However, it reminded that nothing stays the same and I can find away.

One client told me that it was crazy when it felt like their world was falling around their ears to run a bath to the brim (you don’t waste water) get the best bath oils, light too many candles, lock the door and drink a glass of bubbly (champagne is only for special occasions.)

Did that moment fix the disaster that my clients life felt? No, however it gave them a moment of calm and the brain is far quicker to find solutions, resolve and motivation to keep going when you do that.

It may feel like madness to do something you love, however it can be a powerful way to help you find solutions to the fears you face in life.

8. Assume the Worse

If you read the statement from the client above. Notice how they assumed it was wrong to fill the bath up to the top? How bubbly is only for special occasions?

Think how naughty they felt to be doing something that was not allowed?

  • Think about what age it may have made them feel?
  • Think about how they feel about champagne?
  • What special moments it’s been a part of in their lives?

And you can see how the assumptions they made about their “right” to have these things was not healthy.

When I drag the assumptions out of people’s words for them to see, they are often struck by how negative the words make them feel.

Don’t assume your words aren’t impacting on you. You can go through fear and actually enjoy the ride when you take the time to understand how you are letting words get to you.

9. Take a Fear That Feels Insurmountable Right Now.

If you were to repeat it to me out loud, what would you say?

Would you have blame on yourself in there? Would you assume others can do it and it’s just you? Would you feel small, unsuccessful, useless, unworthy?

Usually, when you do this exercise, you are able to spot the untruths that run wild in your head convincing you that you are doomed. And rarely when we are faced with our assumptions is there is a lot of evidence to them.

Advertising

10. You Are Not Defined by Your Fear

One fear does not define your life – be mindful of that. It is likely to lead you to thinking of all the times you’ve succeeded and bring a moment of calm, confidence and faith back to you.

11. Go with Fear

When you learn to go with fear, you could find yourself actually having fun, no seriously – having fun.

I have a few amazing clients I’m working with right now who would describe themselves as life long worriers, or pessimists. In the past that has served them well, enabling them to keep safe, steer clear of risks and even develop strategies in the event of disasters. However, now they find it’s becoming hard to break the cycle and they really want to because it’s holding them back.

Notice how they’ve found their hidden fears and want to face them?

One client said “I knew this was going to be tough, and I knew I couldn’t fight it alone and I knew you would be the one to help me.” Before I sat an incredibly successful, confident, capable business owner with a family and a social life to die for.

However, I’ve learned that the most successful looking lives can hide things that impact on life, success, love, happiness and business.

We didn’t start with the fear that they felt was holding them back, we broke the fear down, and found lots of little obstacles that had been deemed as “life” and “unchangeable” and “that’s just the way it is” by developing awareness to the little steps on the road to their obstacles to happiness and success they were able to tackle them in a different way.

12. Discover Great Skills in Your Scary Moments

And in that clients words “I came here to work with you to grow my company, and my own personal skills. I didn’t expect to get the children to be cleaning up after themselves and my partner being more attentive! It all feels a little magic.”

The moral is that out of the scariest of moments, we can find great skills we didn’t know we had. Find better, healthier, happier ways to live and find ways to enjoy life more. (And have a bit of magic!)

What a great place to be in ready for the next fear that thinks it’s going to get in the way of you, right?

13. Own Your Fear

Think back over these tips and come up with at least one example for each one. Write them down. Put them on your phone. Turn them into a piece of art. Turn them into a poem. Frame them. Go for a fast walk across the fields, beach, down town and repeat these things in your head to the sound of your feet on the ground.

We rarely take the time to appreciate how far we have come, how much we can achieve or what we are capable of – by really owning the tips in this article you will have given your brain a big fat dose of “Damn right I can do this!” and the motivation and accountability to say “Let’s find a way” through any fear.

You can’t help but feel good when you see that can you? And fear doesn’t stand a chance, does it?

More Resources About Fighting Fear

Featured photo credit: Ben White via unsplash.com

Read Next