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How to Ensure Employee Productivity in a World Full of Distractions

How to Ensure Employee Productivity in a World  Full of Distractions

From Facebook to Pokemon Go, modern day employees have it pretty tough when it comes to distractions in the workplace. Although technology can also help them achieve their at-work goals more efficiently and effectively, it can also serve as a serious determent when it provides a more entertaining experience than the work they have in front of them.

If you’re an employer struggling to find the balance between offering an enjoyable work environment while also getting the best work out of your employees, you’re not alone. It can be difficult to achieve a workplace culture that fosters independent work, while also inspiring productivity and efficiency. Fortunately, there are several simple steps you can take to become more effective in your efforts to increase employee productivity without cracking down on employee fun.

Here are five ways you can ensure employee productivity, despite the many disruptions your employees face in today’s workplace.

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1. Keep your employees happy

In a recent study conducted by Warwick University, employees surveyed showed a 12 percent spike in productivity when they met criteria that considered them to be “happy” at work. The same study showed that unhappy employees showed a 10 percent decrease in productivity. Moral of the story? You need to make sure your employees enjoy their work environment if you want them to perform to the best of their ability.

A report on the study generated by Go to Meeting explained that some of the key factors involved with employee happiness include the quality of their relationships with coworkers, commute time, how well they get along with their managers, the degree of control they have over their work, and whether or not a natural work environment is accessible.

If you’re looking to increase productivity among your employees, consider each of the areas mentioned by the report, and think about what you’re currently doing to increase your employees’ satisfaction with them. Things like planning a few team building days, investing in ongoing leadership training, and offering spaces for your employees to work on benches outside of your office for part of the day, could really go a long way in keeping your employees happy.

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2. Understand where your employees excel

Few things are worse than attempting to complete a task in a timely manner when it involves skills that are outside of your own expertise. If you’re looking to have your employees work as effectively and efficiently as possible, it’s important that you take notice of their strengths and weaknesses, and assign their roles based on their abilities. Sure, you want to foster growth and encourage learning among your employees, but forcing them to work in an area where they are weaker will only leave them less happy and less productive.

If you’re at a loss when it comes to effectively managing your employees’ strengths and weaknesses, I recommend checking out this guide for a little help. It explains a little bit about how you can appropriately assign your employees’ tasks based on their strengths, while also guiding them to grow in areas where their performance could stand to improve.

3. Keep meetings light

We all get annoyed when we’re pulled away from current projects to attend meetings that seem kind of pointless. If you notice that employee productivity is lacking, a surplus of meetings could be the culprit. By scheduling and attending unnecessary meetings, your employees lose a significant amount of time from their days that could be better spent executing the projects they’ve been asked to oversee.

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Start to notice your meeting scheduling habits and consider whether or not you could stand to cut a few out of your daily routine. Once you’ve trimmed down your day a bit, ask your employees to do the same. Ask them to consider whether or not they feel that some meetings could be handled as a simple chat with a smaller group, in order to save some time and resources. You could also share this post from the Moz blog with them as well. It will surely give them a few good tips on scheduling more productive and effective meetings.

4. Consider a project queue platform

There’s something about having a to-do list that magically makes your work seem more organized and constructive. Providing a platform for your employees to create and complete their own to-do lists, will help them organize their work without making them feel like you’re imposing on their desire for autonomy.

An online platform I’ve had the best experience with is Basecamp. This platform allows you to create shared or individual projects, load up to-do lists in your queue, and collaborate with others using a shared file space. Your team could use a platform like this to either organize solo tasks, or facilitate the process of collaborating on group projects.

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5. Help them take ownership of their work

A critical component of productivity is accountability. Employees who take ownership of their work are more likely to work diligently to see it through to completion. Although many employers try to take the route of attempting to make their employees hold themselves accountable for their work, this is rarely effective. They key is to help your employees find projects that they can really call their own, and produce a finished product that they can feel accountable for.

SoapBox HQ offers up an excellent article that explains how you can help your employees take accountability for the work they produce.

Now that you’ve got the tips to get started, it’s time to analyze your current employee productivity efforts, and see how you can implement these concepts to send your employees’ performance through the roof! If you have any questions or additional tips for fellow readers, I’d love to hear them. Let me know in the comments below.

Featured photo credit: Pexels via static.pexels.com

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Published on April 16, 2019

How Self Care Can Help You Live Your Best Life

How Self Care Can Help You Live Your Best Life

When was the last time you did something for yourself?

Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

So how can you make that happen?

Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

Listen to Yourself

The bulk of self-care is knowing yourself.

This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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What is your purpose?

Have you ever thought about this question?

Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

Do you feel like you are fulfilling your purpose through any of these roles?

All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

If you have your purpose defined, then that’s awesome! You know what drives you and why.

But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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If you’d like to learn more about finding your purpose, then I recommend you check out this article:

How to Get Motivated and Be Happy Every Day When You Wake Up

Seek Out Continuous Education

Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

It’s Super Practical

Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

Your Confidence Will Skyrocket

You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

You’ll Be More Desired in the Job Market

Another obvious reason for continuous education, is that your employability will also increase.

With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

“Knowledge is choice.”

Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

Improve Your Habits (Both at Work and at Home)

Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

Good Habits Allow You to Reach Your Goals

Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

Habits Make Your Time a Priority

How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

Your Well Being Comes First

We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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