Advertising
Advertising

Start a Project You Have Been Putting Off in Just 5 steps

Start a Project You Have Been Putting Off in Just 5 steps

No matter what professional field you are in, chances are that there exists a project you have been putting off for weeks, months or even years. We always have plenty of excuses to keep putting it off and the more time goes by the more creative we get with our excuses. Here are the simple steps to get started:

1. Identify ‘Why’ you are putting this project off?

Are you short on time? Not enough hours in the day? Are you not sure how to start? Is the project too demanding in terms of mental energy and concentration? Are there financial restrictions? Are you simply being a melancholic perfectionist reluctant to start without a complete plan? It takes bravery to admit to yourself why you are not going forward with a project you want to pursue in general. Good news – you are not obliged to share this information with the world, unless sharing it would help you overcome your challenges.

Advertising

For example, I find that I often procrastinate writing my thesis when I am overloaded with a large amount of smaller work projects. My brain simply runs out of ‘RAM’ and I am unable to concentrate on my writing.

2. Take a ‘Very Small Step’ towards eliminating that obstacle.

It is completely unrealistic to expect that you would get rid of an obstacle that held you back for months/years overnight. Start out with taking a series of very small steps. The progress will follow immediately. For example, if you have been planning to get fit but sports seem intimidating to you, start off by talking to people who love sports. Find out what they enjoy about being active.

Advertising

Intimidation rises from lack of information or from previous negative experiences. Taking a step as simple as discussing your goals with others will put you at ease and encourage you to start making progress.

3. Give it 5 minutes of your ‘Undivided Attention’ every single day.  

You might not make an awful lot of progress, but you will form a HABIT of working on your project every day. Aim for only 5 minutes a day, and with time you will find yourself wanting to extend that time. For example, anyone (whose health conditions allow it) can take a 5 minute walk in the morning or after work. Anyone can spare 5 minutes during the day or before bedtime to immerse into planning or thinking through one specific detail of a project.

Advertising

4. Set very specific ‘Super-Short-Term’ goals

It is often very difficult to establish a completely coherent plan of tackling a long term project. Also, meeting long-term goals can take up a lot of time, and waiting for the first ‘fruits’ of your labor might be discouraging. Instead, set as many short term goals as you can, and then break them up into even shorter-term goals! Be as specific as you can. For example, a short term goal might sound like “Find out how to register your own company”. A series of specific shorter-term goals would sound like: “Google search ‘how to register a company’”, “search the CRA website for further information”, “Call CRA to find out the rest of the details”. The more specific your goals are, the easier it will be to complete them fast. When we know what we are doing we tend to be more confident and we are less likely to put things off.

5. Use the mindset of “Eyes fear – Hands do”

“Eyes fear – hands do” – that’s how they say it in many Slavic cultures. In English it simply means ‘Just DO IT!’ Chances are that the project that you have been putting off is not composed of very dangerous tasks, so in fact there is nothing to be afraid of factually. The fear that we often feel before approaching a problem is steaming from our own expectations that we set for ourselves. Instead of beating yourself up that your project might not come out as ‘perfect’, tell yourself that if you will not get started it will not exist at all!

Advertising

Featured photo credit: mariyaboyko12.files.wordpress.com via mariyaboyko12.files.wordpress.com

More by this author

Mariya Boyko

Mathematics teacher, curriculum developer

Quick Ricotta Pumpkin Pie Recipe 4 Ways to Spice Up Your Cup of Green Tea 4 Steps to Teach Kids about Experiencing and Expressing Their Emotions 5 Things To Do in 5 Spare Minutes 5 Steps to Get Creative Again

Trending in Productivity

1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

Read Next

Advertising
Advertising
Advertising

Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Advertising

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

Advertising

What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Advertising

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

Advertising

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

More Organizing Hacks

Featured photo credit: Alesia Kazantceva via unsplash.com

Read Next