Advertising

7 Ways To Free Yourself And Make The Most Of Your Time

7 Ways To Free Yourself And Make The Most Of Your Time
Advertising

How many times have you sat there and wished for just one more hour in your day? I’ve been there. I’ve thought about taking the time to learn or do something new, like learn to speak Spanish or how to make mosaics. Even small little things that I’ve been meaning to get it done I tend to postpone them or tuck them away, like taking a trip to the shop to assess the value of my bike or calling up a magazine outlet to cancel my subscription. It took a few months for me to do it, all because then I think about how busy I am and how I just don’t have the time to add anything else.

Here’s the deal – there are lots of ways that we throw time away every day. Try out these five steps to increase the amount of time you have so that you can fit the time to learn something new into your busy schedule.

1. Make a time journal.

For a week, write down how you spend each minute of each day. This includes your time at work (and what you’re doing while you’re there) as well as at home. Keep track of things like chores, exercising, taking your kids to the park, spending time on Facebook and other social media platforms, and the like.

Advertising

You’ll be amazed at how much dead time is really built into your day. Figure out what you need to do and what you could be doing that you’re not. Also, are there things you are doing that someone else could be doing? If you are dusting while your 12-year-old son is on the couch playing on his phone, then it’s time to hand him the rag and move on to the next thing on your to-do list.

2. Set limits on your screen time.

There’s nothing wrong with a little Netflix now and then. Even a binge of that favorite show can do wonders for your mental state. But if you’re coming home from work or school and watching three hours of Netflix a night, that’s a good place to start whittling screen time away. How about cutting it down to two hours and then going to the gym for an hour? You could also use that hour to listen to French language tapes, study the new spec psychology that has been added to your units, or watch a video about how to make an impressive soufflé.

3. Organize your life.

How much time do you spend every day looking for things? These could be your car keys and your cell phone, but they could also be things on your desk at work that are simply hiding under the papers that you set on top of them the day before. When you get to work, spend the first ten to fifteen minutes organizing your area. Then put together a to-do list for the day and arrange the items on your desk so that you can knock those tasks out more efficiently.

Advertising

4. Make your chores take less time.

I don’t know anyone who enjoys doing the laundry. I do know people who like to cook, but I don’t know many people who enjoy cleaning up afterward. I really don’t know anyone who enjoys sorting through the clutter on the kitchen counter at the end of the week.

Well, I don’t have tips for the laundry, but if you do all of your cooking on Sundays for the rest of the week, then everything is ready for you when you get home from work. You don’t have to decide what to eat for dinner because you took it out of the freezer and set it out to thaw when you left that morning. You don’t have to clean any pots and pans because you did that on Sunday. As far as the counters, if you spend a minute or two keeping things tidy at the end of each day, then you don’t have a stack of letters and other stuff to go through at the week’s end.

Here’s a great list of tips to start with your household chores.

Advertising

5. Establish some boundaries.

If you’re working your way through your schedule and your son comes in and asks you for help with his geometry homework (and you feel comfortable working with triangles and spheres), you probably should stop and help for a few minutes. However, if he comes to you the third week in a row needing a last-minute trip to the store to get a bunch of supplies for a project that is due tomorrow, it’s time to sit down and talk to him about courtesy. If you’ve just sat down to listen to that Chinese language tutorial and your friend calls you and needs to talk (but you know that it’s going to be an hour of the same old complaints about her life), it is okay to ask her if you can talk to her another time. You can go up to the extent of placing a “Do Not Disturb” sign should you have a very important task to finish. These boundaries will protect your schedule- and your peace of mind.

6. Limit “unnecessary” communication.

This is a follow-up to point number five above. Not all calls need to be answered; you are not bound to reply every text message or e-mail that pops up. If you attend to every single of one them, you’ll end up being hooked with it the entire day. If you are an employer, of course this will be different since every call that are coming through are important to the company you are working. For business people, students, or anyone who wish to literally save time on this aspect, then start cutting down this unnecessary communication. Unless it is absolutely critical matter or life-or-death situation, do not instantly give in and attend to people. First thing you must do is to disconnect all instant messengers. It’s 21st century; people are more inclined to IMs instead of phone calls. Then, route all your incoming calls to your voicemail. Through this you’ll be able to sift through what’s important and what’s not. I got this idea from Tim Ferriss The 4-Hour Workweek book, implemented it, and it works like a charm.

7. Prepare for the next day.

At the end of the day, when everything’s said and done, make it a habit to set your goals and plan for the morrow. Yes, you may be tired and spent, but really, this the best time to jot down all the things needed to be done for the next. The reason behind this logic is that while our brain is slowly shifting, the information you gathered for today is still intact. There may be some tasks or appointment notices that came later on the afternoon and there’s a huge chance of forgetting it the next day, especially if it is something you haven’t expected. Also, if you do not layout the things to do tomorrow might leave you tossing and turning all night. Jotting this down will somehow rest your brain from worrying on that stressful project.

Advertising

Featured photo credit: Maizzi via themebin.com

More by this author

Junie Rutkevich

Lifestyle writer and author of "Healthy Eating Habits: A Get-Healthy Guide To Tweak And Balance Your Daily Diet"

Zinc: The Usually Forgotten Micronutrient We Need Daily and Its Food Source Is It Necessary To Follow Traffic Rules? 12 Reasons Why Hibiscus Tea is Considered a Healthy Drink 10 Advantages That Comes With Divorce Exercise Your Way To Eliminate These 5 Common Diseases

Trending in Productivity

1 5 Values of an Effective Leader 2 How to Motivate People Around You and Inspire Them 3 The Importance of Reminders (And How to Make a Reminder Work) 4 30 Practical Ideas to Create Your Best Morning Routine 5 Is People Management the Right Career Path for You?

Read Next

Advertising
Advertising

Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
Advertising

No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

Advertising

From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

Advertising

The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

Advertising

But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

Advertising

Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

More on Building Habits

Featured photo credit: Unsplash via unsplash.com

Advertising

Reference

[1] Getting Things Done: Trusted System

Read Next