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5 Simple Ways to Stop Procrastinating for Good

5 Simple Ways to Stop Procrastinating for Good

Procrastination is a dream killer. The goals, desires, and dreams we have can become reality once we overcome our procrastination. In this post, we’ll share 5 simple ways you can stop procrastinating for good.

1. Forgive yourself

As humans, we can’t expect ourselves to be perfect all the time. There will be times when we slip and fall, and instead of letting one moment bring us down, we should forgive ourselves and move on.

The language we use is often key here, and most of us are harder on ourselves than we think. While it’s important to have high expectations for ourselves, it can also be damaging.

Instead of saying “I’m so lazy…”, try saying “I’m just human, and even the most successful people have bad days.”

Instead of “I’m probably not going to succeed…”, try saying “I’m going to give it my best shot, and in the worst case scenario, I’ll still be fine.”

2. Prepare the night before

Studies have shown that humans have a finite amount of willpower, and procrastination usually comes from lack of motivation.

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Preparing for our day the night before allows us to take action from the moment we wake up, instead of being in reaction mode. This is because planning can take up a significant amount of energy that should be used to get important tasks done instead.

The method of preparing will vary from person to person, but my personal favorite is to schedule my day using a digital calendar, like Google Calendar.

Screen Shot 2016-04-21 at 1.52.49 PM

    For others, it could be creating a to-do list or simply working on the most important task for the day. Whatever your method, it’s important that you have some level of structure to your day planning.

    3. Say “No” more

    What we say “No” to in our life will determine the quality of the work we do. It’s impossible to take on every opportunity that comes at us, and it’s critical that we have a framework for prioritizing our everyday decisions.

    At Rype, we use a framework called the Eisenhower Matrix to make many of our decisions.

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    Here’s a plan of action for each quadrant:

    1. Urgent & Important: Do it immediately.
    2. Non-Urgent & Important: Decide when you’ll do it.
    3. Urgent & Non-Important: Delegate to someone else.
    4. Non-Urgent & Non-Important: Do it later.

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      4. Discover your “ONE Thing”

      Most activities that we do during our day, week, or month, have little impact on our end result.

      I’ve been personally guilty of this, trying to fill up my schedule with “busy” work instead of work that matters. The result was that I eventually burned out with very few results to show at the end of the day.

      Then I discovered the “ONE Thing,” which was introduced by the bestselling author Gary Keller. The “ONE Thing” is described as the one activity or task that will make everything else easier or unnecessary.

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      Jason_Hardy_personalBuckets

        If you want to get in shape, you can go for a run every morning instead of trying out every different diet system that is advertised on TV.

        If you want to grow your business, you can increase your prices and focus your efforts on the 20% of clients bringing you 80% of sales instead of pleasing everyone.

        If you want to learn a new language, you can find a professional teacher who can work with you one-on-one instead of learning from books, Youtube videos, mobile apps, etc.

        5. Follow the 2-minute rule

        Most of us have probably experienced a cliffhanger moment on TV. It’s that moment where something unexpected or exciting happens, and before you get to the conclusion, the episode ends.

        It turns out that Hollywood has been leveraging what’s called the Zeigarnik Effect, which was named after the psychologist Bluma Zeigarnik.

        The Zeigarnik Effect states that once we start something without finishing it, we have a natural tendency to finish what we started. Studies also show that our perception of the task changes after we start, and we often end up enjoying the task.

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        This is why the 2-minute rule is powerful. By simply starting a task, even for 2-minutes, it’s likely that we’ll continue what we started or end up finishing it at a later time.

        If you want to read more books, read the first few pages and you’ll likely end up reading for hours.

        If you want to get healthier, just get to the gym and you’ll probably work out for an hour.

        If you want to learn Spanish, find a professional teacher online and you’ll be motivated to learn every week.

        Over to you

        What’s the one thing you’re procrastinating on? Which of these strategies will you use to take action?

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        Sean Kim

        Sean is the founder and CEO of Rype, a language learning app. He's an entrepreneur and blogger.

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        Last Updated on October 16, 2019

        11 Meeting Scheduler Apps to Boost Your Productivity

        11 Meeting Scheduler Apps to Boost Your Productivity

        Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

        Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

        Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

        In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

        1. ScheduleOnce

          ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

          ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

          ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

          Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

          Available on Web

          2. Calendly

            Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

            You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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            Available on Web | Google Chrome Extension

            3. Assistant.to

              For those who use gmail, Assistant.to is a super simple solution.

              From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

              While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

              Available on Web

              4. Acuityscheduling

                Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

                It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

                Available on Web | iOS | Android

                5. Pick

                  Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

                  At $3 a month, this is a great tool for quick scheduling.

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                  Available on Web

                  6. X.ai

                    For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                    This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                    Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                    Available on Web

                    7. YouCanBook.me

                      is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                      They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                      Available on Web

                      8. Doodle

                        Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                        It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                        You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                        While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                        Available on Web | iOS | Android

                        9. WhenAvailable

                          WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                          Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                          Available on Web

                          10. Rally

                            Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                            Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                            Available on Web

                            11. NeedtoMeet

                              Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                              NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                              While they have a free account, you can unlock all features for only $19 a year.

                              Available on Web

                              Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                              In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                              To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                              Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                              A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                              Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                              If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                              Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                              With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                              The Bottom Line

                              Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                              Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                              Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                              Featured photo credit: rawpixel via unsplash.com

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