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Duplicating The Common Traits of Successful People

Duplicating The Common Traits of Successful People

Success is a path everyone wants to stay on. However, does everyone have the motivation to go on with the journey for success? That’s why only a few people succeed in following their goals. This handful of people generates the determination to start and continue the journey of success.

There are always good days and bad days, but the firm beliefs of motivated people make them go on and on without stopping.

Coming to study the traits of successful people I noted that, interestingly, there are some common things they do – which have a massive effect on their success. I’m sharing a comprehensive list of these traits to help you achieve your goals:

1. They Know Their “Why”

Imagine what would happen to a person wandering in a place who doesn’t know where to go. Yes, that person will never find the destination because the person doesn’t even know where to go.

Same goes for achieving success and reaching goals. If you haven’t addressed your “why” of your goals, you are already failing yourself from becoming someone massively successful.

That’s because, if you don’t address the “why” of your goals, you don’t know what you will get from them – and that leads to uncertainty. What is uncertainty? It’s nowhere.

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“You have brains in your head. You have feet in your shoes. You can steer yourself in any direction you choose. You’re on your own, and you know what you know. And you are the guy who’ll decide where to go.” Dr. Seuss

Moreover, successful people know this key point and they work on it. They go with their intuition and get an answer.

2. They Know that Quitting Means Failing

No one likes to fail. However, when we try to start something new which seems hard to peruse, we tend to quit it. That’s because, we are afraid of failing – but what we don’t understand is that quitting also means failing.

When you are quitting, you are not diverting yourself to anything better or saving your time, you are actually failing yourself.

Follow the footprints of successful people and don’t get frightened by your fears. The fear that you might fail in doing this. That you might not be able to complete what you have started. These are the fears you have to overcome by starting to believe that you can set and achieve goals on your own.

3. They Focus On Small Steps

We all think that people at the top of the ladder never get sad or frustrated and that’s why they are successful. Well, they do get frustrated, but they know why resentment happens.

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It happens when we think about the big picture and get overwhelmed by the sheer size of our goals. We start getting anxious by this and feel that these are impossible to achieve.

To solve this, great people focus on small goals. This doesn’t mean that they don’t create big goals. This only means that they divide their goal into small parts and start doing one at a time. This makes things easier to follow and achieve.

The rule here is to do things regularly, to keep following the small steps every day. These may look so small that you might think these steps are negligible, but the same negligible steps if done regularly will make you achieve your goals.

4. They Can Feel Their Goals

To successful people, it is like having a vision that they have achieved their goals and they can feel the immense satisfaction the success brought to them. They can see it. They can touch it. They can feel it.

When you are really feeling your goals happening, you will never get disheartened. It is like a natural way of keeping you motivated. Because no matter what you argue, the brain can’t differentiate between reality and a mere perception. If you truly picture yourself achieving the goal, your mind will believe it and will start telling you that your goals are not impossible, but, in fact, achievable.

“Whatever the mind can conceive and believe, it can achieve.” Napoleon Hill

5. They Also Visualize Failure

How many times you have done things only when you knew you would get punished if you didn’t? Remember your school days when you didn’t want to do homework, but when you pictured your humiliation at class, you immediately opened your notebook and completed your homework?

Your dreams and goals work the similar way. If you want to stay motivated and not get despaired by frequent setbacks, you have to give yourself a little fear of failure. You can do that by thinking what would happen if you fail. You will feel an immense pain within you. Then you will do anything to not feel that pain which you have felt. That way you will give your full effort to your goal and that is what you need.

If you were looking for an answer to the question, how to achieve goals. Now you have it.

6. They Network with Positive People

It is possible that you have a friend or colleague who is disappointed with everything. If that person gets a promotion, the only thing uttered from the person’s mouth would be “My apartment is so small”.

Many of the studies have shown that what other people say can directly affect your thinking process. So, to keep yourself clean from toxic thoughts, you have to create a distance from these types of people.

That’s why successful people only connect with positive people. That way they train their mind to stay on track and not lose its way.

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7. They Know That Thinking Is Also Real

The people who are ahead of the game know the working of the mind. They have understood that the human brain works in a simple way. It expands the thoughts that are coming in. So, they start thinking about building and achieving goals.

When they do that, their mind stimulates and expands that information. By continually doing this, they start developing their personalities and that helps in the way of achieving success.

“You become what you think about all day long” Ralph Waldo Emerson

Featured photo credit: stokpic via stokpic.com

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Last Updated on September 30, 2019

How To Write Effective Meeting Minutes (with Examples)

How To Write Effective Meeting Minutes (with Examples)

Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

Following, are some step-by-step hints to effectively write meeting minutes:

1. Develop an Agenda

Work with the Chairperson or Board President to develop a detailed agenda.

Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

2. Follow a Template from Former Minutes Taken

If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

3. Record Attendance

On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

4. Naming Convention

Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

5. What, and What Not, to Include

Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

6. Maintain a Neutral Tone

Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

7. Record Votes

The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

8. Pare down Notes Post-Meeting

Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

9. Proofread with Care

Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

10. Distribute Broadly

Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

11. File Meticulously

Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

One Caveat

In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

Bottom Line

Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

Featured photo credit: Unsplash via unsplash.com

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