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8 Productivity Hacks Every Traveler Needs to Know

8 Productivity Hacks Every Traveler Needs to Know

I tend to work a lot. I also tend to travel a lot. Not many people get the chance to work remotely so when you do—make sure to embrace it. I’ve worked remotely on and off for the last three years and traveled to twenty countries along the way.

Friends will ask how I have the money or the time; no one gets that much vacation, do they? Well, no, of course not. I’m a working traveler, a travelling worker, or a digital nomad, if you’d like.

People complain about working while traveling; no one wants to work on their vacation, do they? But I don’t see traveling as a vacation. I find travel to be a mind-broadener, a productivity booster and a constant flow of ideas and inspiration. For me, being in the same place for a while would be considered a vacation.

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So, if you’d like to start traveling while working, here are few tips I picked up along the way.

1. Learn to love flight mode.

Frequent flyers love the comfort of isle/window seats, free booze, complimentary upgrades and of course, in-flight wifi—the blessing of blessings, the world’s way of saying you will never miss a Candy crush notification again. However, people who travel on business and spend a lot of time flying have learned to appreciate the perks of setting their phone to flight mode. When you’re unlikely to be interrupted, your brain will start to work on its own. Free of distractions, you can dedicate this time to reading (thanks Pocket), planning, or just thinking about your future plans, making a to-do list, or reflecting on a recent success or failure.

2. Make airport wifi bearable again.

Of course, as soon as you land, you’ll want to connect—to sync your notes, refresh your apps, check your email or just, humblebrag on Facebook about coming to a new city. And in case you’re one of the people who really likes their wifi like they like their coffee—immediately—you’ll need Flio, the app that will check into every major airport wifi in the world, using the data you gave it before, no more signup forms or weird passwords sent via email. In plain text, Flio is here to end your troubles.

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3. Find inspiring places to work from.

If you’re in a new city for only a few days and you really need to finish that quarterly report, at least, give yourself a break—don’t stay in one of those hotel meeting rooms / conference dungeons, find a cool rooftop or viewpoint with solid wifi and get some work done while enjoying the cityscape. You can use Foursquare to find coffeeshops with trusted reviews and Workfrom for great handpicked places to work from in a few major cities. Work doesn’t have to feel like work all the time, and your environment actually influences your productivity a lot, so make sure to find the most inspiring place to go.

4. Be the work-anywhere pro.

There’s only a few things you’ll need to work from anywhere in the world (assuming you already have a job that lets you do just that): a laptop, solid wifi or local sim card for ad hoc hotspots, a few productivity apps and a good pair of headphones to block out the distracting noises and maybe enables a few distracting noises of your own. Try Coffitivity as it recreates the ambient sounds of a cafe to boost your creativity and help you work better.

5. Save your eyes.

Changing time zones can be tricky; you’re tired and feel exhausted no matter how long you sleep. Most people change their routines with every new place they visit, which usually feels like a fresh start and gives that additional productivity boost. However, once you’re there, with all these apps, spending 8+ hours a day on your laptop, please mind your eyes—f.lux helps with just that.

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6. Take a nap.

Oh, you deserve it. There’s something about airplanes and reading, and food mixed with free booze that just makes you wanna sleep. And that’s totally okay. If you’re a morning person, you know the hidden value of naps—they make it morning again: you’re fresh, your brain is hard-wired for work and you’re in a great mood for getting things done. Every productive traveler has their own napping style—power naps, 20-minutes tops for a great refresh, coffee naps—the weird technique that seems to work.  Definitely try it next time you’re flying and let me know if it worked for you. Find your perfect nap and make use of it; just don’t forget to get some work done afterwards too.

7. Be strategic about sleep to avoid jet lag.

Some of my greatest work came from being jet lagged as hell in a tropical island and sleeping through the day while working through the night and missing out on all the fun said—you got it—no one ever. So if you want to avoid crying yourself to non-sleep once arriving to some remote place in the world, do follow a few tips to minimize the jet lag. Before your trip, keep in mind the time difference and try adjusting your sleep hour by hour—whether you wake up an hour earlier or go to bed an hour later, this will help once you’ve arrived to your destination. If the onward flight is a daily flight (at the destination), do your best not to sleep through it and vice versa; if it’s considered an overnight flight at the destination, do your best to sleep during.

8. Embrace your new productivity.

Discovering new places, trying out different cuisines and being exposed to a new culture will fire up your productivity. It’s true, travel actually makes your brain grow. After just a few days in a new environment, you’ll feel more eager to work and drunk with new ideas and solutions.

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Research shows people are also more creative while traveling, and thanks to the combination of productivity and creativity, this lifestyle seems perfect for entrepreneurs. Ever wondered how those digital nomads get anything done? Now you know, they’ve found the perfect productivity recipe. If you want to be even more productive on the go, check out the productivity tools every digital nomad needs.

Featured photo credit: Work / Unsplash via images.unsplash.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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