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Tips on Communicating Professionally for Millennials

Tips on Communicating Professionally for Millennials

Millennials, as you enter the workplace, you’re faced with the task of breaking the negative stereotypes that define your generation! One of the best ways to do this? Prove your workplace readiness by communicating professionally to your co-workers and superiors.

Here are five tips to guide you:

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Watch that tone!

Growing up as a Millennial, you’re used to using email and text to communicate. However, it’s easy for tones to be misinterpreted through email, so be aware of this when using this form of communication. Always use clear language that cannot be misconstrued, and unless you’re friendly with the person you are corresponding with, don’t try to insert sarcasm or humor into your words, which can easily be misunderstood.

Did you get a frustrating email from a client or your boss? Avoid the urge to angrily type up a response! Step away from the computer or work on another task for twenty minutes before you respond. The last thing you want is for your boss or client to pick up on your anger through email.

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Interrogate.

As a Millennial, you probably love to collaborate and communicate with others, so it can be hard for you to work with a boss who isn’t big on words. Use open-ended questions to pull more information out of your boss or co-worker.

Were you just assigned a task you’re not 100% clear on? Visit your boss and instead of saying you need more information, ask questions such as “what would you like to see happen with this project in the next month?” These questions force the other person to provide more information, but still allow you to remain polite and professional.

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Show confidence.

Be aware of both how you verbally and nonverbally communicate when it comes to confidence. Slouched shoulders will never read as confident, no matter what words are coming out of your mouth. Remember how your mother used to yell at you to sit up straight? Well, turns out she was right! Show confidence with a good posture, and avoid crossing your arms in a defensive manner. When it comes time to talk, speak at a volume where everyone in the room can hear you without straining to get closer. Avoid filler words that show your age such as “like” or “um…”. Use an active as opposed to a passive voice, and always make eye contact with those in the room.

Don’t do it half-way.

Millennials have a reputation of having short attention spans, so don’t prove this stereotype right in the workplace. When your boss sends you a lengthy email full of questions and tasks, be sure you include an answer to each question in your response. It may help if you read the email once for content, then go back and highlight each item that needs to be addressed. That way, as you craft a response, you’re able to quickly identify what needs your attention. Bosses do not want to have to go back and forth via email asking the same question over and over, so be sure to address everything on the first round.

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The end.

Always find a way to professionally end communication with superiors. When your boss sends you an email asking you to do something or help a co-worker, don’t just do it. Let your boss know it is done or when it will be completed. Most bosses want confirmation that you received the task and have accepted the timeframe given. Don’t leave it open-ended by not responding to give them this confirmation.

Want more advice on succeeding in the workplace? Discover your own strengths and weaknesses in this free assessment.

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Joel Goldstein

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Last Updated on June 19, 2019

8 Life-Changing Skills You Can Learn in Less Than 6 Months

8 Life-Changing Skills You Can Learn in Less Than 6 Months

Everyone has the ability to learn a life-changing skill not just this year, but in the next 6 months.

By life-changing, I mean something that can have a positive impact in your life moving forward, even if it’s something you can’t envision today. Certain skills we can immediately reap the benefits of, while others will be life-changing when we least expect it.

In this article, we’ll share 8 life-changing skills you can learn in 6 months, where you can learn them, and how you can get started today.

1. Speed reading

Bill Gates has been known to state that if he had one superpower, it would be the ability to read faster. What Bill and the rest of the mega-successful understand is that knowledge is power. The ability to process information faster from books, articles, and reports is what will help us learn faster, and therefore improve each aspect of our life faster as well.

Where you can start learning: Speed reading courses are becoming more popular, as more people realize how important it is with the limited time we have. You can check out free courses like Read Speeder or you can start learning how to use Spritzlet, which allows you to speed read articles online with a browser extension.

2. Public speaking

Research shows that people fear public speaking more than death itself. There’s something terrifying about being in front of dozens or hundreds of people, and exposing yourself completely. It’s when you’re most vulnerable, but learning how to public speak is a life-changer.

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Warren Buffett has given advice to recent graduates that the number one skill you can have to succeed is public speaking skills. Everything from communication, confidence, and sales is developed when you develop your public speaking skills.

Where you can start learning: Luckily, there are great communities out there like Toastmasters that organize local meetups all around the world. You’ll find amazing public speakers that are looking to get to the next level to beginners that are just getting started. Check out Toastmasters’ website here.

3. Spanish

As the third most spoken language in the world, the ability to speak Spanish will allow you to reach over 500M people around the world. No matter where you live, knowing how to speak Spanish is becoming increasingly more important, with the Hispanic population and economy spreading quickly worldwide. If you’re living in the US, this is even more important, with over 30% of the population being Hispanic.

Spanish is also on this list, because it’s one of the easiest languages to learn. Sure, Mandarin is an important language to learn, but it’s an incredibly difficult one to learn. If we were to measure the level of importance and the time to learn for all the languages available, Spanish would make it to the top of the list.

One of the biggest reasons why people never reach fluency in any foreign language is: using the wrong method, and lack of time.

It turns out that humans retain only 5% of what we learn from lectures, 20% of what we learn from apps (visual cues), and 90% of what we learn from immediate immersion. Yet, how do 90% of learn a new foreign language? Language schools (lectures), books, Duolingo (apps), etc that don’t provide the real-life immersion required for our brains to learn faster.

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Where to get started: If you want the most effective way to learn a language, learning from real-life interactions is the best way to do it. There are great websites like Rype, which offers Spanish coaching for busy people, solving the issue of lack of time and bringing real-life immersion to your screen. With Rype, you can book as many lessons as you want, at any time of the day, any day of the week, allowing you to fit it into your schedule, no matter how busy you are.

4. Accounting

If you’re looking to get into business, accounting is one of the core fundamentals you’ll need to succeed. While you don’t need to be an expert, you definitely should understand the basics.

This skill can also be used to manage your personal finances, to meet your financial goals, and having more control over your life.

Where to get started learning: If you didn’t learn accounting in school, no worries. You can either teach yourself using books, or check out free accounting courses online.

5. Microsoft Excel

Most people reading this probably have a basic understanding of Microsoft Excel Spreadsheet. While this is a good start, there are so many powerful functionalities that are hidden, which could make your life a lot easier.

Excel is also a great asset to have whenever you’re looking for a job, as many corporations rely on Excel to organize and manage multiple parts of the business.

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Where to get started learning: With the popularity of Excel, you can find tons of free resources and videos online to learn. Check out Excel Exposure, Lynda, and Excel with Business.

6. Blogging/Vlogging

Blogging is a powerful tool if you want to spread your ideas, build your brand, or grow your business. Since it was introduced, blogging has taken on a life of its own, and today there are ~2M blog posts being written on a daily basis.

Where to get started learning: Anyone can start blogging today. All you need is a content-management system like WordPress, which is completely free. Personally, I think the best way to start learning how to blog is to just start writing. There are techniques you can learn on how to promote your blog, but the best way to grow your blog is to write great content.

7. Weight training

Yes, weight training is a skill. It’s not as advanced as learning how to code, nor will it take as long as learning a new language, if you just want to learn the basics.

We’re not promising that you’ll get a body like Arnold Schwarzenegger, but you will see much faster results for whatever goal you have, just by understanding how to workout properly. And of course, when you’re dealing with an activity that involves physical strain, you’ll always want to caution yourself.

Where to get started learning: There are amazing body builders that are sharing all of their secrets for free on Youtube. You can check out Bodybuilding.com’s Youtube channel to get started.

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8. Photo and video editing

In the digital world that we live in, from Youtube, Instagram, and Facebook, there is no avoiding photos and videos. In fact, social media has increasingly gone away from text sharing and almost everything to photo and video editing.

Where to get started learning: For photo editing, you can use Photoshop. For video editing, you can use iMovie or Final Cut Pro. Keep in mind, there are dozens of editing software tools for video and photo editing, but what’s more important are your editing skills, not the tool itself.

Check out education websites like CreativeLIVE or Skillshare, where you can learn from experts themselves on how to best use design and software tools.

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