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10 Thing Successful People Do To Motivate Themselves

10 Thing Successful People Do To Motivate Themselves

When I was in 20 years old and studying at UCLA, I flunked an Economics class. I was devastated. Guess what happened? I bounced back. I got an A when I retook the course.

When I was 22, I interviewed with 4 different managers at a Fortune 100 company and was ranked pretty much last in every interview. I didn’t get a single job offer. I was frustrated. Guess what happened? I bounced back. I have my dream job now.

When I was 25, I created 9 iPhone apps, all of which failed miserably. I spent a ridiculous amount of time and money building them. I felt really bummed. Guess what happened? Since then, I’ve built other 4 iPhone apps and all 4 of them hit the top 100 in the Business, Lifestyle, and Entertainment section.

When I was 28, I found out my mentor and friend Erik, who was like a brother to me, passed away from cancer. That was one of the toughest times in my life. Guess what happened? I bounced back because that’s what Erik would have wanted.

What I’ve noticed over the last 30 years of my life is a recurring pattern to successfully motivating myself. This pattern helped me get back on track, even during times that felt like rock bottom. I’ve also asked numerous executives from Cisco, MTV, Bank of America, VMware, Box, and Optimizely what their secrets to motivation are. In addition to that, I’ve also read numerous books on motivation from authors like Tony Robbins to Daniel Pink (Author of “Drive”).

I’ve put together a list of the 10 things successful people do to motivate themselves. I’ve never shared this list – until now. Here are the top 10.

1.  Understand Your Why

“The two most important days in your life are the day you are born and the day you find out why.”  – Mark Twain

Understand your purpose and it will fuel your drive.

If I told you that it was your job to sort through a box of potatoes and to throw away the rotten ones, would you feel a strong sense of purpose? Or would you feel like a cog in a machine? Now, what if I told you that by sorting out the bad potatoes you were helping out the local food bank in supplying fresh food to needy families in the area? Would that change your perspective and your sense of purpose in the work?

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Now that you understand the purpose of the work, does it potentially change your attitude or perhaps even your choice of work?

I’m not here to dictate what purpose is. Everyone’s got a different definition based on their experiences in life and their own set of values. What I do want to ask you is: What does purpose mean to you?

Find your why. If you don’t know what it is, create it. That will motivate you to make a difference.

2. Stay Focused on the Big Picture

“Create the highest, grandest vision possible for your life, because you become what you believe.” – Oprah Winfrey

Admit it. There will be days where work will feel boring, when tasks feel repetitive, or when you feel like you have 100 things to do on your checklist.  There also those days when you’re just plain irritated. The easy thing to do is to feel frustrated and to give up. However, you could stay focused on the big picture.

When I worked at a Fortune Global 2000 company, I started a weekly partner training program that quickly grew from 20 attendees to well over 150 sales reps at its peak. One of my co-workers was upset because he felt like it would end up creating more work for him. For example, if Nelson is doing it, then we’ll all have to start doing this!

If I caved and stopped doing the training so that my co-worker wouldn’t feel obligated to do more work, do you know what would have happened? We wouldn’t have created $1.6M in pipeline, that’s for sure. That’s why you’ve got to keep your eye on the big picture.

3.  Get Active

A lot of times it’s hard to get motivated if you’re not in a good mood. Research has shown that working out multiple times a week for a reasonable period of time can reduce the symptoms of depression. Exercising for 30 minutes can also increase levels of serotonin, dopamine, and norepinephrine which can help to reduce stress.

I’ve noticed that when I exercise for at least 30 minutes (especially in the morning), I’m a lot more relaxed throughout the day, less stressed out, and am able to think much more clearly.

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Also, if you’re pushing yourself in your workouts, you’re testing your boundaries and this can be really healthy. For example, I had never run a half marathon before until I decided to step up to the challenge this year. It was painful, but after I finished, I immediately thought, “if I can do this, what else I am capable of?”

Pushing yourself physically will also motivate you to push yourself intellectually and in other parts of your life – like your career.  #WorkoutsElevateYourGame

4.  Have an Accountability Buddy

“Surround yourself with people who push you, who challenge you, who make you laugh, who make you better, who make you happy.” – Anonymous

Let’s say you set a goal of signing on 100 new customers within a year. Now, share that goal with some of your closest friends and colleagues. Guess what? You’ve just signed up for peer pressure. This is a great way to keep yourself motivated at work. Don’t believe me? Just wait until you hear someone down the hall say, “Hey (Insert Your Name Here), how are you doing in your goal of 100 new customers?”

Still don’t think that’s motivating? How about an additional 50 coworkers also asking that same question? I think that’ll motivate you. Just a hunch.

5.  Motivational Quotes

I know, I’m writing a post on how to get motivated and included motivational quotes and then suggested that you use motivational quotes to get motivated. This just got meta on you.

Whatever motivational quote you decide on, print it out and tape it to your mirror. Or if you want to get fancy with it, take a marker and write it on the mirror!

That’ll get you going in the morning!

6.  Create Small, Bite-Sized Goals

There’s a reason donut holes are so lovable. They’re easy to eat. Before you know it, you’ve eaten a dozen of them. This is how goals should be too. Of course you should have a really big and audacious goal.

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However, make sure you break down that goal into bite-sized, consumable goals. This way you’ll feel like you’re making progress in your journey and you’ll also feel a sense of accomplishment when you complete the smaller goals. A feeling of progress and achievement is a beautiful combination.

7.  Have the Time of Your Life

“There’s no fun in a perfect life. So make a risk. Take a chance. Go where the wind takes you. Have fun.” – Jenny C.

If you’re having fun, you’re going to be more motivated to do great work. This is true for 90% of the people. Okay, I have no proof that is statistically true, but I’m pretty sure for most people this holds true.

Do you notice that when you’re having fun, you’re more charismatic, upbeat, and optimistic? Do you notice that you’re more productive because you’re actually enjoying the work? Do you notice you’re motivating other team members because you’re making the work environment awesome? Thought so.

Go out there and have the time of your life!  (Go to 3:19 for the good part)

8.  Meditate

“Meditation is not a means to an end. It is both the means and the end.” – Jiddu Krishnamurti

We live in a world of information overload. Because of that, our brains sometimes get overstimulated, and that’s not a good thing.  That’s why we need to meditate.

Calm down. Close your eyes. Lie down.

Okay fine, you’re probably sitting in front of a computer – just sit up straight then. Breathe slowly, in and out. Do you feel a sense of calm washing over you? Do you notice thoughts starting to creep in? Push them out and focus only on your breathing.

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Meditation will help you motivate yourself in a few different ways:

  • Focus – By clearing your mind, you’ll have a renewed sense of focus.
  • Happiness – By meditating, you’ll likely feel happier since your stress will be reduced. When we’re happy, we tend to be more optimistic about the future. That optimism can often be a very powerful motivational force.

9. Brainstorm Your Ideas and Write Them Down

Not all of your ideas will be good. It doesn’t matter. Write them down anyway. I got this idea from James Altucher (the guy is brilliant!). Your great ideas will come when you least expect them.

Eventually, after you jot down 100 ideas, chances are that you’ll have at least one good idea. That’s incredibly motivating when you discover you can come up with good ideas. So start jotting them down. Now.

10. Visualize the Future and Go Make it Happen

Need motivation? Think about what you’re going to achieve. Think about the impact you’re going to make. Think of the future you’re going to create. Visualize it.

Go make it happen. NOW!

Because it’s never too late to be awesome.

Featured photo credit: Ed Gregory via stokpic.com

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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