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10 Effective Techniques To Cut Your Working Hours In Half

10 Effective Techniques To Cut Your Working Hours In Half

One of the biggest things people in our incredibly busy and fast paced lifestyles today yearn for is free time. Whether it’s to spend time with family, friends, or by ourselves, we all need more hours in the day. Wouldn’t it be great if you could leave work early every day and have more time for yourself without having to sacrifice your pay or productivity? Ah, to have more time to enjoy your life!

If you’d like to know how you can optimize your work life, put in fewer hours a week and still be productive at work, we’ve got a few tips for you. Here are quick and easy techniques that together can cut your working hours in half, affording you more time to do the things you love.

Remember, being productive and efficient is really more about working smarter, rather than working harder.

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1. Plan your day the night before.

Every night before you go to sleep, create a to-do list for the next day. This doesn’t have to be anything complicated. A list of three to five core objectives that you intend to accomplish the next day will do. Focus on what’s necessary and what will push you to meet your objectives. This way you won’t have to spend hours trying to figure out what’s important and what you need to do next. As Tim Ferriss, author of The 4-Hour Work Week advocates, spend 20 percent of your time plotting the things that will bring in 80 percent of the results.

2. Keep your workstation neat and organized.

This should go without saying. You need to keep your workstation neat and organized to ensure you operate more smoothly. Organization creates more time in your day and plays an important role in how much you accomplish. Spend time arranging your desk in a way that you can easily access what you need fast. Get rid of stuff you don’t use and keep only those items that you need and use often. Even if you have to invest a few hours in getting organized, do it. It will pay off in a big way.

3. Come a little early to work.

The early morning hours when it’s nice and quiet is a good time for productivity. Many people say they can leave two hours early if they add an hour at the beginning of the day. Arrive at work early and you will reap similar benefits. Besides, do you really need eight hours of sleep per night? Train your body to only sleep six hours a night so you can wake early before 6 a.m daily and prepare for work. You’ll create more time in your day.

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4. Work your best hours.

Just because early morning is a great time for productivity doesn’t mean it’s the only time. Figure out your most productive time of day and milk it. If you’re most productive 7 a.m. to 12 p.m., work then. If you hit your peak in the afternoon when most people are shrugging off, work then. Don’t feel constrained to work the traditional early bird schedule. Work your best hours to safeguard your productivity. It doesn’t make sense to work when you’re the least productive just because others work best then.

5. Stick to your day’s to-do list.

Many people create wonderful daily to-do lists, but don’t actually follow through and stick to them. Don’t be one of those people. Create your daily to-do list and follow it. Efficiency says to start with the most important or most challenging project of the day first so you can tackle it when you’re the most productive. Make it urgent and get it out of the way then move on to the smaller, less challenging and more pleasant tasks.

6. Focus intently on tasks.

A study examining the practice habits of musicians discovered that a violinist who practices intensely for four focused hours gets more done than those who practice for seven hours but less intently. This finding typifies most other endeavors in life, including work habits. Focus more intently on the hours you put in at work and you’ll be likely to need to put in fewer of those hours. Value your “focus time” at work and be frugal with that resource.

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7. Stop multitasking.

Focusing on tasks intently means no multitasking. When you multitask and try to do 10 things at once, you destroy your productivity and end up doing none of them well. The human brain is not designed for multitasking. Multitasking hinders the brain from processing and retaining information as it should. Often you’ll have to go back and reread or redo something just to complete it well. This wastes time and slows you down. Do one task at a time and stay present. You’ll do it better and much faster this way.

8. Limit interruptions.

Every interruption, however brief, means you have to spend time regaining focus. That is lost time that you won’t recover. Limit your accessibility when working and stop checking your phone every five minutes and your email every 10 minutes. Let people know you are not to be disturbed during your “focus time” at work. You can give them a schedule of “open-door office hours” when you are available to engage with others and respond to issues. This way you’ll protect your focus and avoid distractions.

9. Respond to e-mails in batches instead of immediately as they came in.

E-mail is a big time suck in the office. It can take you hours to compose and answer all the messages in your inbox. Cut the hours you spend a day on e-mails and also prevent e-mail distractions by lumping the messages and answering them in batches instead of immediately as they come. For instance, read and compose e-mails on three set times in the day, such as 11 a.m, 3 p.m and 10 p.m. You’ll notice it will take you significantly less time to clear out you inbox and send all necessary e-mail.

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10. Track your time and repeat what works.

Productivity and efficiency is a matter of experimentation. What will work for you might not work for another person. Therefore, it is necessary that you track your time and know not only how you are spending your time, but also which techniques are helping you save time. When you find something that works, repeat and strive to improve it. In the same breath, review and change what doesn’t work. As Aristotle said, “We are what we repeatedly do. Excellence is not an act, but a habit.”

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David K. William

David is a publisher and entrepreneur who tries to help professionals grow their business and careers, and gives advice for entrepreneurs.

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Last Updated on July 16, 2019

6 Effective Ways to Enhance Your Problem Solving Skills

6 Effective Ways to Enhance Your Problem Solving Skills

Have you ever thought of yourself as a problem solver? I’m guessing not. But in reality, we are constantly solving problems. And the better our problem solving skills are, the easier our lives are.

Problems arise in many shapes and forms. They can be mundane, everyday problems, or larger more complex problems:

What to have for dinner tonight?

Which route to take to work?

How to fix a project that’s running behind schedule?

How to change from an uninspiring job to a career you’re really passionate about?

Every day, you’ll be faced with at least one problem to solve. But it gets easier when you realize that problems are simply choices. There’s nothing ‘scary’ about them other than having to make a decision.

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No matter what job you’re in, where you live, who your partner is, how many friends you have, you will be judged on your ability to solve problems. Because problems equal hassles for everyone concerned. And people don’t like hassle. So the more problems you can solve, the less hassle all-round, the happier people are with you. Everyone wins.

Why Are Problem Solving Skills Important?

Problem is something hard to understand or accomplish or deal with. It can be a task, a situation, or even a person. Problem solving involves methods and skills to find the best solutions to problems.

Problem solving is important because we all have decisions to make, and questions to answer in our lives. Amazing people like Eleanor Roosevelt, Steve Jobs, Mahatma Gandhi and Martin Luther King Jr., are all great problems solvers. Good parents, teachers, doctors and waiters all have to be good at solving different sort of problems as well.

Problem solving skills are for our everyday lives.

How to Enhance Problem Solving Skills

Most people believe that you have to be very intelligent in order to be a good problem solver, but that’s not true.

You don’t have to be super smart to be a problem solver, you just need practice.

When you understand the different steps to solve a problem, you’ll be able to come up with great solutions.

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1. Focus on the Solution, Not the Problem

Neuroscientists have proven that your brain cannot find solutions if you focus on the problem.[1] This is because when you focus on the problem, you’re effectively feeding ‘negativity,’ which in turn activates negative emotions in the brain. These emotions block potential solutions.

I’m not saying you should ‘ignore the problem,’ instead, try to remain calm. It helps to first, acknowledge the problem; and then, move your focus to a solution-oriented mindset where you keep fixed on what the ‘answer’ could be, rather than lingering on ‘what went wrong’ and ‘who’s fault it is’.

2. Adapt 5 Whys to Clearly Define the Problem

5 Whys is a problem solving framework to help you get to the root of a problem.

By repeatedly asking the question “why” on a problem, you can dig into the root cause of a problem, and that’s how you can find the best solution to tackle the root problem once and for all. And it can go deeper than just asking why for five times.

For example:

If the problem is “always late to work”…

  • Why am I late to work?
    I always click the snooze button and just want to go on sleeping.
  • Why do I want to go on sleeping?
    I feel so tired in the morning.
  • Why do I feel tired in the morning?
    I slept late the night before, that’s why.
  • Why did I sleep late?
    I wasn’t sleepy after drinking coffee, and I just kept scrolling my Facebook feed and somehow I couldn’t stop.
  • Why did I drink coffee?
    Because I was too sleepy at work in the afternoon, not having enough sleep the night before.

So there you see, if you didn’t try to dig out the root of the problem, you may just set a few more alarms and have it beep every five minutes in the morning. But in fact, the problem you need to solve is to quit Facebook surfing endlessly at night so you’ll feel more energetic in the day time, and you won’t even need coffee.

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3. Simplify Things

As human beings, we have a tendency to make things more complicated than they need to be! Try simplifying your problem by generalizing it.

Remove all the details and go back to the basics. Try looking for a really easy, obvious solution – you might be surprised at the results! And we all know that it’s often the simple things that are the most productive.

4. List out as Many Solutions as Possible

Try to come up with ‘ALL POSSIBLE SOLUTIONS’ – even if they seem ridiculous at first. It’s important you keep an open mind to boost creative thinking, which can trigger potential solutions.

Coming from 10 years in the corporate advertising industry, it is drummed into you that ‘No idea is a bad idea’ and this aids creative thinking in brainstorms and other problem-solving techniques.

Whatever you do, do not ridicule yourself for coming up with ‘stupid solutions’ as it’s often the crazy ideas that trigger other more viable solutions.

5. Think Laterally

Change the ‘direction’ of your thoughts by thinking laterally. Pay attention to the saying,

‘You cannot dig a hole in a different place by digging it deeper.”

Try to change your approach and look at things in a new way. You can try flipping your objective around and looking for a solution that is the polar opposite!

Even if it feels silly, a fresh and unique approach usually stimulates a fresh solution.

6. Use Language That Creates Possibility

Lead your thinking with phrases like ‘what if…’ and ‘imagine if…’ These terms open up our brains to think creatively and encourage solutions.

Avoid closed, negative language such as ‘I don’t think…’ or ‘But this is not right…’.

The Bottom Line

There’s nothing scary about a problem when you start to adapt my advice.

Try not to view problems as ‘scary’ things! If you think about what a problem really is, it’s really just feedback on your current situation.

Every problem is telling you that something is not currently working and that you need to find a new way around it.

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So try to approach problems neutrally – without any judgment. Practice focusing on defining a problem, keep calm and not to make things too complicated.

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Featured photo credit: Unsplash via unsplash.com

Reference

[1] Planet of Success: Problem vs Solution Focused Thinking

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