Advertising
Advertising

10 Effective Techniques To Cut Your Working Hours In Half

10 Effective Techniques To Cut Your Working Hours In Half

One of the biggest things people in our incredibly busy and fast paced lifestyles today yearn for is free time. Whether it’s to spend time with family, friends, or by ourselves, we all need more hours in the day. Wouldn’t it be great if you could leave work early every day and have more time for yourself without having to sacrifice your pay or productivity? Ah, to have more time to enjoy your life!

If you’d like to know how you can optimize your work life, put in fewer hours a week and still be productive at work, we’ve got a few tips for you. Here are quick and easy techniques that together can cut your working hours in half, affording you more time to do the things you love.

Remember, being productive and efficient is really more about working smarter, rather than working harder.

Advertising

1. Plan your day the night before.

Every night before you go to sleep, create a to-do list for the next day. This doesn’t have to be anything complicated. A list of three to five core objectives that you intend to accomplish the next day will do. Focus on what’s necessary and what will push you to meet your objectives. This way you won’t have to spend hours trying to figure out what’s important and what you need to do next. As Tim Ferriss, author of The 4-Hour Work Week advocates, spend 20 percent of your time plotting the things that will bring in 80 percent of the results.

2. Keep your workstation neat and organized.

This should go without saying. You need to keep your workstation neat and organized to ensure you operate more smoothly. Organization creates more time in your day and plays an important role in how much you accomplish. Spend time arranging your desk in a way that you can easily access what you need fast. Get rid of stuff you don’t use and keep only those items that you need and use often. Even if you have to invest a few hours in getting organized, do it. It will pay off in a big way.

3. Come a little early to work.

The early morning hours when it’s nice and quiet is a good time for productivity. Many people say they can leave two hours early if they add an hour at the beginning of the day. Arrive at work early and you will reap similar benefits. Besides, do you really need eight hours of sleep per night? Train your body to only sleep six hours a night so you can wake early before 6 a.m daily and prepare for work. You’ll create more time in your day.

Advertising

4. Work your best hours.

Just because early morning is a great time for productivity doesn’t mean it’s the only time. Figure out your most productive time of day and milk it. If you’re most productive 7 a.m. to 12 p.m., work then. If you hit your peak in the afternoon when most people are shrugging off, work then. Don’t feel constrained to work the traditional early bird schedule. Work your best hours to safeguard your productivity. It doesn’t make sense to work when you’re the least productive just because others work best then.

5. Stick to your day’s to-do list.

Many people create wonderful daily to-do lists, but don’t actually follow through and stick to them. Don’t be one of those people. Create your daily to-do list and follow it. Efficiency says to start with the most important or most challenging project of the day first so you can tackle it when you’re the most productive. Make it urgent and get it out of the way then move on to the smaller, less challenging and more pleasant tasks.

6. Focus intently on tasks.

A study examining the practice habits of musicians discovered that a violinist who practices intensely for four focused hours gets more done than those who practice for seven hours but less intently. This finding typifies most other endeavors in life, including work habits. Focus more intently on the hours you put in at work and you’ll be likely to need to put in fewer of those hours. Value your “focus time” at work and be frugal with that resource.

Advertising

7. Stop multitasking.

Focusing on tasks intently means no multitasking. When you multitask and try to do 10 things at once, you destroy your productivity and end up doing none of them well. The human brain is not designed for multitasking. Multitasking hinders the brain from processing and retaining information as it should. Often you’ll have to go back and reread or redo something just to complete it well. This wastes time and slows you down. Do one task at a time and stay present. You’ll do it better and much faster this way.

8. Limit interruptions.

Every interruption, however brief, means you have to spend time regaining focus. That is lost time that you won’t recover. Limit your accessibility when working and stop checking your phone every five minutes and your email every 10 minutes. Let people know you are not to be disturbed during your “focus time” at work. You can give them a schedule of “open-door office hours” when you are available to engage with others and respond to issues. This way you’ll protect your focus and avoid distractions.

9. Respond to e-mails in batches instead of immediately as they came in.

E-mail is a big time suck in the office. It can take you hours to compose and answer all the messages in your inbox. Cut the hours you spend a day on e-mails and also prevent e-mail distractions by lumping the messages and answering them in batches instead of immediately as they come. For instance, read and compose e-mails on three set times in the day, such as 11 a.m, 3 p.m and 10 p.m. You’ll notice it will take you significantly less time to clear out you inbox and send all necessary e-mail.

Advertising

10. Track your time and repeat what works.

Productivity and efficiency is a matter of experimentation. What will work for you might not work for another person. Therefore, it is necessary that you track your time and know not only how you are spending your time, but also which techniques are helping you save time. When you find something that works, repeat and strive to improve it. In the same breath, review and change what doesn’t work. As Aristotle said, “We are what we repeatedly do. Excellence is not an act, but a habit.”

More by this author

David K. William

David is a publisher and entrepreneur who tries to help professionals grow their business and careers, and gives advice for entrepreneurs.

How to Construct a Killer Meeting Agenda That is Simple and Effective 25 Brain Exercises for Memory That Actually Help You Remember More 5 Types of Leadership that Help You Build a High Performance Team 10 Amazing Health Benefits Of Beer You Probably Never Knew 15 Funny Idioms You May Not Know (And What They Actually Mean)

Trending in Productivity

1 How to Be More Creative and Come up with Incredible Ideas 2 Habits and Motivation: Master Both for Big Results 3 How to Improve Concentration and Sharpen Your Attention at Work 4 10 Reasons Why You’re Demotivated and How to Overcome It 5 How to Prevent Inaction from Leading to Regret

Read Next

Advertising
Advertising
Advertising

Last Updated on May 21, 2019

How to Be More Creative and Come up with Incredible Ideas

How to Be More Creative and Come up with Incredible Ideas

Regardless of how creative you already consider yourself to be, there’s a good chance you would like to level up your creative abilities.

You might want to write a better song, think of better solutions to problems at work or around the home or maybe paint a picture.

In any case, the good news is that creativity is not born: it’s made, and each one of us has the potential to be more creative and come up with incredible ideas.

“Creativity is any act, idea, or product that changes an existing domain, or that transforms an existing domain into a new one.” — Mihaly Csikszentmihalyi

The definition of creativity is broad, and reminds us that creativity is not limited to artists or musicians. It does however require that we have some kind of impact on the domain in which we create.

Creativity also emphasizes values.

“The process of having original ideas that have value” — Ken Robinson

This makes up for what Csikszentmihalyi misses out. For instance, we can make a change in the world without adding significant value. Any destructive act, like smashing a window, creates change, but it doesn’t necessarily create valuable change.

In short, there isn’t one single definition of creativity It’s up to us to find a definition that feels true and useful. When you know what your standard is, It’s much easier to embrace creativity and start to cultivate it.

And in this article, you will learn how to be more creative and take a good look at what goes into the creative skill:

1. Cultivate Focus

In order to create, there needs to be a focus on creating something, whether it’s a song, a theory, a product, or a sculpture.

You could also call this “drive” – it’s the initial spark that drives the solution to a problem, or the will to get on your laptop and start typing.

However, it’s worth noting there are different stages to the creative process: the divergent stage and the convergent stage.

In the divergent stage, we want a broad focus – we want to be willing to let in lots of different inputs, ideas and insights. This is the time for brainstorming all possible ideas and solutions.

In the convergent stage, we start to narrow our focus, like a camera lens. At this stage, we start to drill down to a handful of ideas or solutions, discriminating throughout the process.

How to cultivate focus?

Advertising

Take a 20 Minute Walk

Walking away and getting your heart rate up is the best free tool you have in regaining your focus.

I know it might seem counterintuitive to take a break right when you’re at your busiest, and especially when you’re drowning in your massive to do list, but the effects it will have on your clarity and ability to focus are undeniable.

Walking is physiologically proven to release stress, and clear your mind. In fact, most of my most brilliant ideas (and some pretty terrible ones too) have occurred on my daily walks.

If you give this technique a try, what you’ll find is that you’re much more productive than you were before you took a breather.

Over time, if you do these walks daily, you’ll quickly find that your to-do list starts to feel a lot less significant, and a lot more doable. It’s all about keeping razor focused, and that’s what short daily walks will gift you.

2. Build a Structure

When I wake up in the morning, I start the day with a structure in mind. I know that 15 minutes will be dedicated to meditation, 30 minutes to coffee and reading, 20 minutes to yoga and so on.

The structure of this morning routine might be boring, but the act of each task in itself has the potential to be, on some level, “creative.”

The point of structure is that it gives you the space to make time for something you want to do. It helps you carve out the time to do your creative work. Once you begin that thing in itself, you are free to go about it however you’d like.

Without structure, we can lose focus and can feel overwhelmed with possibility. If you’ve ever looked at a blank page and felt too overwhelmed with possibility to make a mark on it, you’ll know what I mean. How much easier it gets when you are given some guidelines or a deadline?

The trick is finding the right amount of structure for you and your creative needs. Too little structure and we feel overwhelmed. Too much structure, and we risk feeling limited and stifled.

Again, it’s worth thinking about creating in those two stages: divergent (less structure) and convergent (more structure.)

How to build a structure?

Create a Morning Routine

Your morning routine doesn’t have to be rigid or so arduous you dread waking up. In fact, it should feel like the opposite. When you get a routine that works for you, you’ll look forward to starting the day.

We all have different needs and preferences which can shape our ideal routine. In the book, Daily Rituals: How Artists Work by Mason Currey, you can be inspired over 160 different creators’ daily routines, from Charles Darwin to Pablo Picasso.

Experiment with any that take your fancy, and see how you feel with a bit more structure to start your day.

You can also take a look at this article about morning routine for inspirations: The Ultimate Morning Routine to Make You Happy And Productive All Day

Advertising

3. Find Motivation

There is a theory that suggests: people will be most creative when they feel motivated primarily by the interest, satisfaction, and challenge of the work itself — not by external pressures. This is also known as intrinsic motivation; a drive that comes from within.

Think of a time when you did some of your best work — chances are you were totally absorbed in what you were doing, to the exclusion of everything else. You were completely focused on the work itself, barely noticing time flying by.

Now think of a time when you felt under pressure to perform. Maybe it was an exam, or a commission for an important client, or maybe your boss had told you “there’s a lot riding on this.”

Notice the difference? In the first memory, you were driven by intrinsic motivation, which made it relatively easy, even enjoyable, to be highly creative.

In the second memory however, extrinsic motivation was breathing down your neck, distracting you by whispering about the rewards for success and the horrible consequences of failure: likely making it harder to focus on the task at hand.

For this reason, intrinsic motivation, if you can find it, is what separates the good from great creative work.

This isn’t to say only internal motivators help. I personally get motivated by luring myself to work with a good cappuccino at my favourite cafe. That will get me ready to write or edit or whatever I’ve been avoiding.

How to find motivation?

Connect to Your “Why”

Your “Why” is your fuel: the thing that drives you forward, that gives you a reason to do what you’re doing.

‘He who has a why to live can bear almost any how.’ — Friedrich Nietzche

When you have a reason to do something, a purpose or a goal that matters to you, you can connect your daily actions to it. Then, each act becomes infused with meaning and you find that intrinsic motivation comes naturally.

The trick is to remember your “why” and connect with it on a regular basis.

Think about how you want to feel on a daily basis. What would you like to accomplish in the next year? What would you like for yourself in the next five years? How about in your lifetime?

Ultimately, the tasks you face on a daily basis, or at least some of them, will connect to a greater purpose if you follow this path and you will find you feel more motivated to create and less resistance.

If you aren’t sure where to start looking for motivation, this will help: How to Get Motivated and Be Happy Every Day When You Wake Up

4. Be an Expert in a Chosen Domain

Research has shown that just as expertise in one domain does not predict expertise in other unrelated domains; creativity in one domain does not predict creativity in other unrelated domains.[1]

Advertising

So just because you can paint a pretty picture, doesn’t mean you can creatively solve a mathematical problem.

If you’ve taken one of those tests like the Torrance Tests of Creative Thinking, which will ask you to think of a bazillion uses for a pencil, and scored well, unfortunately this is only an indicator of divergent thinking skills. It is not a predictor for creativity all round.

The good news is, you can train your creativity in your chosen domain. Much like a muscle, you can isolate exercises to strengthen it.

Of course you can still do a total body workout – or atotal creativity workout – but it means your creativity-training exercises need to come from a wide variety of domains; not just thinking up uses for a pencil.

How to become an expert?

Make a Mastery Training Plan

Following our physical workout analogy, it’s worth applying the habits of great athletes to your chosen creative domain. For example:

1. Decide what area/s you want to work on

Much like a tennis player who decides they need to improve their serving technique, you can decide what area within your creative domain you want to improve at. Get specific.

2. Decide how much time you can dedicate

Most of us don’t have all day to train like a pro tennis player might, but you can likely squeeze 20 to 30 minutes in a day, if you want to. Whatever the time you can allow is, decide to dedicate yourself to it.

3. Review your progress

Finally, in order to check your progress, you can take regular reviews. Decide what your metrics are, and take time each week to check in with yourself.

How many days did you practice? How did you compare to the previous week? This kind of review can help you stay on track, and actually creates more intrinsic motivation as you see yourself develop.

5. Create a Conducive Environment

A psychologist in 1943 proposed that behaviour is:[2]

“a function of both the person as well as the physical environment they are in.”

I would suggest that the act of creating is a behaviour and that, even though it begins as an internal process, it’s very much affected by and even dependent on the environment we are in.

Advertising

I started noticing how environment affects me when I worked in an office. Over time, I realized that the more people who were in or who were talking, the more distracted I was. If I got to the office early before my coworkers arrived, I was twice as effective.

I was even more effective if I was at home. Now that I work from home, I know I’m even more effective when in certain coffee shops. Ideally, places that have high ceilings, gentle lighting, some barely noticeable background music – and excellent coffee.

It’s these little variations in our environment that can really shape our creative output.

If you’re an introvert, you probably do your best work alone. If you’re an extrovert, you probably do your best work in the company of others.

This isn’t to say you should find one way of doing things and stick to it: in fact, varying your environment from time to time is a great way to stoke the creative fire too, which we’ll touch on more later.

How to create a conducive environment?

Add or Subtract Stimuli

Novelty in our environment has been shown to stimulate the release of dopamine, a neurotransmitter that increases our desire to seek out reward.[3]

If you’re looking for creative motivation, adding some novelty into your environment can be just what you need.

On the other hand, some people are highly sensitive and when it comes to having too much stimulation in their environment, they find it difficult to focus.

Experiment with working in different environments. Note how you feel. Note whether you do better creative work or have more interesting ideas when you’re alone or with others.

Try listening to music, people chatting or try being in complete silence. Try a dimly lit room, try working in bright sunlight.

In each case, note how you feel before, during and afterwards and rate the quality of your work.

The Bottom Line

Creativity is not one particular skill or talent one can have. It comes in as many broad and unique flavors as there are people on this earth.

To be more creative, take little steps each day. Acknowledge where and when you feel most inspired, motivated and original and spend more energy in those areas.

More Articles About Creativity

Featured photo credit: Sticker Mule via unsplash.com

Reference

Read Next