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8 Ways To Maintain Your Focus While Working

8 Ways To Maintain Your Focus While Working

Productivity and focus are two different things, although they are certainly connected in some regards. There are several important factors when it comes to being productive, and focus is one of them. It can be tough to find focus when you are dealing with constant forms of distraction — both internal and external. However, having a point of concentration does not necessarily mean you are productive.

Productivity is a big picture thing. To be able grasp the whole concept, you must keep your eye on the details. Focus is one of the major things that affects the quality and effectiveness of work. It’s the thing that keeps you from becoming overwhelmed by every specific of the task at hand. Here are some suggestions to help you achieve optimal productivity and focus:

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1. Have a good night’s sleep

Most people who work, if not all, have experienced the pain of early-morning hours with very little rest. This can make performing well a tough thing to do as your energy is easily drained. It is essential to monitor your sleeping routine. By sticking to a proper sleeping schedule you will reduce stress, improve your memory, and aid your productivity.

2. Eat right, stay healthy

Admit it, you just can’t give your full attention at work when your body feels off. This is especially true when you are hungry. The tendency is that you will look for something that keeps your stomach full and satisfied. Another case is when you have to continue working when you are feeling ill. Start planning your meals everyday and make use of multivitamins to maintain a good health and avoid these common problems.

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3. Prioritize your tasks

You can’t always focus on what’s important because you might not be entirely sure of what the priority is. So, it’s best to prioritize tasks based on your target. Perhaps your target for the week is to create a report regarding a recommendation at work. First, create a checklist of what needs to be done, then classify and arrange tasks according to level of priority. There are several techniques you can use when prioritizing tasks. If you feel comfortable working with checklists, this example may work well for you.

4. Establish a deadline

The problem some people have is that they are living entirely in the now. While this is important at times, it can mean that your focus on the future can suffer. Time is one of our most precious resources, and we all know that it can feel scarce. This is why we have to take care of it by spending it wisely and appropriately. Let’s say you are asked to accomplish a task by next week. Don’t wait until the last minute. Set your sights on achieving it early— not just on time. Setting your own deadlines will heighten your productivity and lower your stress.

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5. Take short breaks

If you get stuck on something, try taking a short break to refocus. This might be a 30-minute nap, organizing documents, cleaning your desk, or taking a moment to stretch. Long days at work can be exhausting. Perhaps all you need to do is to give yourself a chance to turn down the pressure so you can get back on track.

6. Avoid distractions

Sometimes, it can feel as though distractions are waiting behind every corner. Gossiping is a common scenario in the office. Who can say no to a chance to escape work for a few moments and engage in some office gossip? It’s important to remind yourself that there’s a time and a place for that. Other workplace distractions are phone calls, social media, and noise. Take measures to remove the distractions that you can, and try to build habits that allow you to focus on the task at hand.

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7. Exercise regularly

Getting active can benefit not only the body but also the mind. It improves your mood and boosts your energy. As we all know, working people receive a lot of pressure from work. Creating your own exercise routine can be very important when it comes to stress reduction.

8. Create lists

Lists are powerful things. However, they can become overwhelming when not properly organized and prioritized. List categories usually include tasks, events, and notes to support your goals on a daily, weekly, or monthly basis. Make multiple lists that can be organized into different categories. This can help you become more effective when it comes to maintaining concentration.

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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