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10 Things Successful People Do Differently Before They Leave Their Offices

10 Things Successful People Do Differently Before They Leave Their Offices
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Successful people neither bury themselves in their work till the last minute nor sit back and surf the net like most of us do before leaving the offices.

Instead, they have an end-of-day routine that allows them to:

  • Remain in control of their evening
  • Get energized
  • Be accountable
  • Ensure tomorrow’s success
  • Get perspective
  • Record history
  • Stay organized
  • Not overthink or worry about the small stuff
  • Stay connected
  • And be as good at home as they are at work

Here’s how they do it:

1. They Dictate When They Will Stop Working

Super successful people know exactly when they’re leaving their office. They’re not stressed about urgent stuff that may or may not pop up on them. They say “No,” to that stuff without hesitation or remorse. Not only do they know when they’ll leave, but they’re flexible to life’s higher priorities and often leave early.

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The reason they can do this is because they always get the important stuff done at the beginning of the day – often before the average person’s workday even begins. They are members of the Results Economy, they don’t measure their success by hard work and effort.

2. They Eat A Small Piece Of Chocolate

Of course they do. They deserve it. Not only is it an extrinsic reward for another day’s labor, but it generates an endorphin buzz and energy boost from the caffeine chocolate contains. Dark chocolate is not only tastier and healthier, but it has more caffeine than milk chocolate. This little buzz and energy boost is just enough to finish the day strong and not go home a zombie.

Not only does chocolate have psychological benefits, but a 100 gram bar of dark chocolate with 70-85% cocoa contains:

  • 11 grams of fiber.
  • 67% of the RDA for Iron.
  • 58% of the RDA for Magnesium.
  • 89% of the RDA for Copper.
  • 98% of the RDA for Manganese.
  • It also has plenty of potassium, phosphorus, zinc and selenium.

Don’t eat 100 grams though (600 calories!). 50-150 calories is plenty to give you the benefits you need to finish strong. This stuff is over-powered.

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3. They Compare Their Actual Results To The Day’s Goals

Successful people are accountable to themselves. They keep commitments they’ve made to themselves. They don’t justify bad behavior and lie to themselves! They are highly objective when they examine their daily to-do list. For one thing, their list isn’t very long. They generally have 2-5 things they hope to get done each day. Their days are purposeful and far simpler than the average person. If something important didn’t get done, it gets put on tomorrow’s small priority list.

4. They Mentally Create Their Workday Tomorrow

Dr. Stephen R. Covey has explained that in all things, there are two creations: a mental creation followed by a physical creation. Like an architect that creates a detailed blueprint before a house is physically constructed, successful people create their mental blueprint for the next day.

When they leave the office, they already know they’re going to crush it tomorrow. This builds momentum from day-to-day, helping them accomplish things most people can’t comprehend.

5. They Pause To Reflect On Their Big Picture

Successful people have their life vision in eyeshot of their working space. They look at it frequently throughout the day to remind themselves where they are headed. However, at the end of each day, they take several deep breathes, and take a few minutes to go to their ideal future. They see it happening. They know that today’s work got them that much closer. They don’t doubt or question where they’re going in life. It’s been engrained in their subconscious.

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Not only do they reflect on their life mission, they also reflect on the brilliance of life in general. They take the time to be grateful for having the ability to do the work they love. They recognize that many people are without the opportunities they have. They don’t take it for granted. They’re truly grateful for the opportunity they’ve had to serve this day in their most authentic capacity.

6. They Write In Their Journal

Everyone knows they should write in a journal. Successful people actually do. They don’t need to spend hours doing it. Just a few minutes is all that’s needed. But they actually take the time to record what happened that day. They’ve been doing it for years and have volumes of history written.

Not only do they write what they’ve done. Building off their life vision, they write the powerful things that are coming for them. They journal their future and it manifests organically.

7. They Clean Their Space

Their office is structured and organized how they like it. They ensure that it’s designed in such a way that personally facilitates their highest insights. At the end of each day, they take a few moments to create the environment they want to walk into the next morning. When they enter the next morning, the subconscious mind clicks into high-performance-mode.

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8. They Detach From Everything Out Of Their Power

When most people stress out and take our work home with them (or worse, stay long hours to finish), successful people see it for what it is: distraction. Most things work themselves out. Most things can wait for tomorrow. Successful people know this and can quickly let it all go. If things went wrong at work, they don’t let it ruin their evening. It will all work out. They’ll handle it tomorrow. Done is better than perfect.

9. They Make Any Final Essential Communications

Successful people don’t leave people hanging. They reach out and make any final connections needed before going dark for the evening. They set expectations regarding their availability between now and tomorrow morning. They say “Good bye,” “Thank you,” and leave on a positive note. Those they work with feel respected, heard, and appreciated.

10. They Completely Unplug From Work Mode

Most importantly, successful people have a life outside work. They know how to fully live off the job. They know how to unplug and be present with the most important people in their world. They are just as successful in the other aspects of their life as they are at their work. They don’t answer emails after they’ve left. Unless a serious emergency is occurring, they are unreachable to the office.

Successful people’s end-of-workday routines are just as important as their morning routines. Just before leaving the office, they put themselves in a position to be present tonight and to dominate at work tomorrow.

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Featured photo credit: Home-office1/citirecruitment via imcreator.com

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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