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10 Ways Successful People Communicate With Others

10 Ways Successful People Communicate With Others

Every great leader is a great communicator. Great leaders are intentional about their communication. They know how they show up matters, every single day. They strive to form connections with others. They influence and inspire others to do their best. Master these ways successful people communicate and watch your leadership skills soar.

1. They Are Skilled at Reading Body Language

Successful communicators know that posture doesn’t always provide good indications about someone’s feelings. Instead, they learn to pick up on subtle cues. They are experts at picking up on micro expressions, which are very brief facial expressions that occur when people conceal their feelings. Excellent communicators have learned to read these very slight facial cues that last only a fraction of a second. They tailor their messages as they go, based on these tiny cues, in order to maximize their influence. Dr. Paul Ekman, a prominent psychologist and researcher, has studied nonverbal behavior and has developed a training program to read micro expressions. Check out www.paulekman.com to learn more.

2. They Are Honest

Great leaders know that information full of half-truths causes mistrust. They are honest with others. When they’re unable to share classified information, they say exactly that. When they are able to relay messages, they give concise and clear messages without a bunch of fluff.

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3. They Don’t Micromanage

Great communicators don’t demand control of the details. They delegate effectively. They instill a sense of confidence in others, empowering them to do their best. They are positive and encouraging. They enable others to expand beyond their comfort zones to achieve their goals.

4. They Don’t Waste Other People’s Time

Excellent communicators don’t hold meetings just for the sake of holding meetings. They understand the value of someone else’s time. They inform others of their clear agendas and specific goals for each meeting they lead.

5. They Hold Themselves Accountable

The best leaders know they’re not perfect. They don’t wait for the general public to discover their blunders before admitting them. They don’t conceal when they’ve wronged others. Great communicators say things like “I’m sorry,” and “It was my fault.”

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6. They Give Credit

Great communicators give credit where it’s due. They know the significance of making others feel valued, important, and appreciated. They take time to thank others privately and publicly.

7. They Speak with Confidence

Successful leaders speak with authority and confidence. They understand the value of appropriate tone and effectively timed pauses. They don’t bury their heads in the sand when tough messages need to be delivered. They deliver information powerfully, tactfully, and poised.

8. They Are Excellent Listeners

Great leaders have mastered their listening skills. They are actively engaged in every conversation. They don’t let their minds wander when someone is talking to them. They focus on understanding what the other person is saying instead of thinking about what they’re going to say next.

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9. They Ask Questions

The best communicators ask questions to make sure they’ve heard someone’s message correctly. They realize pertinent information can get lost if it’s not fully understood, so they ask for clarification when needed. They also realize they don’t have all the answers on every subject.They recognize when they need the expertise of others, and ask questions for guidance when appropriate.

10. They Invest in Others

Great leaders strive to learn what motivates and inspires others. They invest time and energy into learning what lights people on fire. They know that building up someone’s strengths and fueling their passion promotes innovation. Successful communicators cultivate an environment where others can maximize their natural talents as they work toward achieving their goals.

In Conclusion

Successful people have mastered the art of communication. They value honesty and authenticity in relationships. They lead with intention and clarity and fully understand the importance of excellent communication. By developing your communication skills, your success will soar.

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Featured photo credit: Steve Jurvetson/Planet Explorers debut with Will Marshall’s TED Talk via flickr.com

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Dr. Kerry Petsinger

Entrepreneur, Mindset & Performance Coach, & Doctor of Physical Therapy

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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