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15 Awesome Things Organized People Do To Get Their Lives In Order

15 Awesome Things Organized People Do To Get Their Lives In Order

Successful people are often organized people. It’s no secret – they achieve incredible productivity and fulfillment through intentional action, a balanced routine, and a decluttered lifestyle. Here are a few incredible, low-budget tools and proven practices that they use to maintain control of their life.

1. They create simple lists

Limiting their lists not only make them less daunting, but easier to focus on by giving them only a few options to choose from. Using a simple tool like a folded Index Card is a perfect way for them to jot down to-do’s quickly.

2. They keep track of their day

Making use of an easy-to-use calendar such as Sunrise Calendar is a great way they keep track of their day’s activities at a glance.

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3. They back up their files

They make use of the generous amounts of free cloud storage through applications like DropBox and Google Drive to back up pictures, documents and other valuable digital assets.

4. They go paperless

Organized people get rid of the stacks of paper lying around with simple apps like Office Lens (syncs with OneDrive) and Scannable (syncs with Evernote) so that they can access their files from all of their devices at a moment’s notice.

5. They leverage a digital brain

Keeping track of scattered information is a waste of precious time and energy. That’s why organized people keep ideas, check lists, images, text documents, PDFs, spreadsheets, audio files, emails and more in a digital brain like Evernote. Content is easily searchable across all of their devices, giving them the access and organization we all need.

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6. They throw away the excess

Owning fewer things is a lot easier to manage than organizing more things. That’s why they get rid of the unnecessary to let the necessary breathe. Any simple garbage can or garbage bag does the trick.

7. They simplify social media

Organized people have learned to consolidate their social media presence by using applications such as Buffer or Hootsuite.

8. They tackle their inbox

Keeping that inbox clean is a job of its own. To help manage the flow, they use web applications like Just Delete Me to unsubscribe from those annoying email lists. If they still have a lot coming in, they’ll use an application like Unroll.me to roll all of their recurring email into one single email digest each morning.

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9. They create automated actions

They get creative with tools such as IFTTT or Zapier to combine app functions and automate the simple but annoying digital tasks.

10. They consolidate their finances

Using beautiful, easy-to-use budget software such as Mint or a user-friendly bank such as Simple Bank helps them take control of their spending and saving.

11. They outsource to virtual assistants

If mundane tasks are taking up too much of their time, well-organized people will outsource them to US-based virtual assistants using companies like Zirtual or Upwork.

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12. They stream their media

Using services such as Spotify, Netflix and Kindle, they free themselves up from the massive collections of CD’s, DVD’s and books. They can stream all of that content whenever and where ever they want it, right from their phone.

13. They automate as much as they can

So many actions can be automated these days, allowing them to take entire tasks off their (already short) to-do list and not worry about them. For example, they may pay their bills through automatic bill pay or receive recurring orders for consumables such as shampoo and toilet paper through Amazon Subscribe & Save.

14. They give everything a place

They organize their space by giving everything a place. Using combinations of dividers, drawers, cabinets, and other storage units, they make sure that their surfaces are free of clutter.

15. They practice good habits

Without daily habits such as putting things back where they belong, keeping an eye on their budget or scheduling events in their calendar, these tools would be useless. The final tool in their kit is their own will. They have and use the tools to take charge of their life. So can you.

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Last Updated on December 2, 2018

How to Flow Your Way to a More Productive Life

How to Flow Your Way to a More Productive Life

Ebb and flow. Contraction and expansion. Highs and lows. It’s all about the cycles of life.

The entire course of our life follows this up and down pattern of more and then less. Our days flow this way, each following a pattern of more energy, then less energy, more creativity and periods of greater focus bookended by moments of low energy when we cringe at the thought of one more meeting, one more call, one more sentence.

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The key is in understanding how to use the cycles of ebb and flow to our advantage. The ability to harness these fluctuations, understand how they affect our productivity and mood and then apply that knowledge as a tool to improve our lives is a valuable strategy that few individuals or corporations have mastered.

Here are a few simple steps to start using this strategy today:

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Review Your Past Flow

Take just a few minutes to look back at how your days and weeks have been unfolding. What time of the day are you the most focused? Do you prefer to be more social at certain times of the day? Do you have difficulty concentrating after lunch or are you energized? Are there days when you can’t seem to sit still at your desk and others when you could work on the same project for hours?

Do you see a pattern starting to emerge? Eventually you will discover a sort of map or schedule that charts your individual productivity levels during a given day or week.  That’s the first step. You’ll use this information to plan your days going forward.

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Schedule According to Your Flow Pattern

Look at the types of things you do each day…each week. What can you move around so that it’s a better fit for you? Can you suggest to your team that you schedule meetings for late morning if you can’t stand to be social first thing? Can you schedule detailed project work or highly creative tasks, like writing or designing when you are best able to focus? How about making sales calls or client meetings on days when you are the most social and leaving billing or reports until another time when you are able to close your door and do repetitive tasks.

Keep in mind that everyone is different and some things are out of our control. Do what you can. You might be surprised at just how flexible clients and managers can be when they understand that improving your productivity will result in better outcomes for them.

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Account for Big Picture Fluctuations

Look at the bigger picture. Consider what happens during different months or times during the year. Think about what is going on in the other parts of your life. When is the best time for you to take on a new project, role or responsibility? Take into account other commitments that zap your energy. Do you have a sick parent, a spouse who travels all the time or young children who demand all of your available time and energy?

We all know people who ignore all of this advice and yet seem to prosper and achieve wonderful success anyway, but they are usually the exception, not the rule. For most of us, this habitual tendency to force our bodies and our brains into patterns of working that undermine our productivity result in achieving less than desired results and adding more stress to our already overburdened lives.

Why not follow the ebb and flow of your life instead of fighting against it?

    Featured photo credit: Nathan Dumlao via unsplash.com

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