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Decrease Procrastination with A Reminder Planner

Decrease Procrastination with A Reminder Planner

We love being distracted, but we don’t love the results – the undone tasks. However, there’s no need to avoid procrastination and it’s almost undoable. Our brains need balance and relaxation to become more productive.

Procrastination and distractions are friends (or devils) that we probably all live with. Procrastination is always there to decoy us away from our tasks and we can’t run away. This leads us towards anxiety.

It’s nothing wrong with procrastination. Quite the opposite; we need it to stay balanced. Our brains need to rest, just like any other body part. So, don’t be angry at yourself when you postpone things. I recently realized how often I used to blame myself saying: I’m lazy and unproductive. It was true; I was avoiding tasks that were too difficult, unknown, frightening, time consuming or I simply didn’t like them.

Finally, what I did was change my thought process and my habits in the following ways:

  1. I accepted time for procrastinating and its opposite: anti-procrastinating.
  2. Secondly, I did a minimal change on my focusing approach. I started to focus on small steps and not on the whole task (goal or challenge) at once.
  3. By focusing on small steps I warm up my brains and ignite the momentum.

When I feel the momentum, I only need to be well organized. That’s probably the easiest part. At least when you know what fits you most.

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So when I’m setting goals, the huge ones, I instantly break them to small ‘minute’ tasks. That’s also why I used to have hundreds of stickers all around my place in the past.

All of the above mentioned can only work if I’m well organized. I don’t care if I procrastinate sometimes. I’m quite aware that my brains need relaxation for a short time.

How do I organize in order to limit procrastination and manage to move all my important tasks?

Before we start, I just want to remind you (and me) to keep things simple. Don’t allow yourself to think about a seemingly never-ending project you need to start working on, but instead on a pen or table you will use. Focus on searching car’s keys instead of the two hour drive that is ahead of you. And then on radio station you are going to listen while driving, and so on. Enjoy life in a simplified series steps.

1. I need to find out what motivates me

  • I may connect with a friend and ask for help. Asking for help doesn’t mean I’m a loser. It means I`m getting closer to solution.
  • I might talk about this problem (it could be fear) with other authors who have encountered similar problems in the past.
  • I can set a list of reminders that help me focusing on big tasks. The awareness of what’s going on is many times more important than solution itself. That’s why I need to remind myself to be aware and start focusing on priorities. That leads me to outsourced motivation.

2. Get leverage – establish “why’s” to avoid going back to the past

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Right at the beginning of setting goals or daydreaming huge ideas I need to declare myself why I want to do this.

  • Is this my passion?
  • Will this help me solving my problems?
  • Will I be able to work nights and long Mondays even If I think this project is a piece of cake?

If I don’t have something to focus on, it will be easier to start paying attention on new social media feeds or phone calls or any kind of unimportant stuff going on in my surroundings.

When I think of leverage I visualize the moment of accomplished task. It’s a moment of joy. But the problem is I need to remind myself over and over. Your reminders serve the purpose of propelling my actions forward and reaching the moment of being rewarded.

3. Setting goals and deadlines

I know this sounds a little stressful. I don`t like setting goals. I rather do what excites me and when it excites me. But sometimes, and for some bigger challenges, setting goals is highly recommended and essential. Especially when the project is extensive and we can easily get out of hand. Deadlines are important because they put my projects in motion.

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4. Reward yourself, take a break, and celebrate minor milestones

I love to imagine or visualize the accomplished mission, e.g. my fresh novel on a shelf or reaching 10,000 fans on social media. But that sounds more like a motivation than a reward.

The idea is to reward myself with small indulgencies for hitting those milestones. For instance: a new sofa that helps me to write more comfortably or a fancy pen (for those moments when I don’t feel like typing but writing on paper). The reward could also be a simple celebration with close friends or coworkers the way we all prefer. Just remember to not get so caught up in rewards that you can’t get anything done.

5. Have a partner

Working with someone else makes most tasks easier. That doesn’t mean I can’t create a business on my own. A partner could be a virtual assistant or an accountability partner. Someone I can share my obstacles, challenges and hindrances with. In the past I had difficulties with partnering. What I did was nothing new. I continued on the project on my own until I could partner with others.

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But how?

I started to write down tasks, thoughts, smart and stupid endless ideas etc. I posted it all over my place: on the table, on the closet, on the fridge, screen, practically everywhere. My bag was always full of small papers. That’s how I started. And most of the time it worked.

Then one day I needed to get organized as I found it difficult to follow and even more difficult to setup linked ideas.

I started using a notebook and filled it with hundreds of incentives that have helped me to move on with my projects. 

Bonus: Share big task with others or set a public commitment

If I share my ideas, my excuse and what’s preventing me to achieve goals I find myself in position where it’s more difficult to avoid.

  • I can cooperate with accountability partners – those who share similar difficulties with me in order to motivate each other.
  • I can share ideas with close friend who I trust and don’t lose the fear of stolen ideas.
  • I can post reminders all over my home and write goals and deadlines in my notebook and outlook.
  • I can work on my project in public place (e.g. writing book in library or park).

Featured photo credit: female hands with pen writing on notebook via shutterstock.com

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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