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The hidden success behind procrastinating

The hidden success behind procrastinating
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We’re all familiar with procrastination in some form or other; some of us much more than others and for many different reasons.  The question I ask, is not, why do we procrastinate, but rather what does it mean when we do? It’s quite different. There’s a wealth of information on the topic giving tips and advice on how to overcome this destructive tendency, yet many of us still find ourselves unable to do anything about it. What are we missing?

Where to begin?

Having a better understanding of what procrastination is, what causes it, and what effects it may be having on your life is a must in overcoming it and developing more productive life patterns, but there is something else we might be missing too. We tend to associate procrastination solely with laziness that cannot be helped, but this is often not the case. Procrastination can in fact be helped and actually, help us. With the right strategies it is possible to achieve higher productivity levels that lead to success, as well as to a stress-free lifestyle – even if we procrastinate.

The truth…

The truth is that no matter how great we are at time management, we all occasionally have to put off tasks and activities; but it’s more about not taking action on life-long desires, letting opportunities pass you by or not doing what you really want to and feeling lost as to why – this can happen to the best of us. However, you know you have a serious problem when procrastination starts taking over your life, so much so that it disrupts your path to success.

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Let’s look at it on two different levels:

Procrastination on a Psychological Level:

Dealing with procrastination requires more than simply following a set of time management skills – time management strategies can only work once you’ve discovered the root of your specific problems. Discovering the complex, underlying psychological reasons behind your behaviour is the key to dealing with procrastination and eventually adopting productive time management skills. It is not a time management issue as much as it is an emotional one.

When we are under pressure, lack confidence, or have various fears and anxieties, we often use procrastination as a self-protection strategy. Procrastination allows us to cope with our fears and control the outcome of our actions. Even though results may be disappointing, we use it to avoid  being judged by others, and to make sure that our sense of our own ability is not threatened; if we do not meet expectations, it gives us the excuse of not having enough time.

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We also often procrastinate when we lack the motivation to do something and wait for the “right time” or for inspiration to strike, until it is finally much too late to do a good job. We tell ourselves we could have done a good job if we had enough time to; this way, our self-image remains intact and is not compromised, even though we created such a situation in the first place and set ourselves up to failure.

Procrastination on a Neurological Level:

When we feel exceptionally lazy, there is a battle going on between two parts in the brain; the conflict is between the limbic system that seeks pleasure, and the pre-frontal cortex that is more interested in planning and forward thinking. You can gain the control over which part wins.

On a neurological level, procrastination is said to be emotionally driven; it stems from our inner desire to protect ourselves from various negative emotions (fear of failure and so on).  Simply put, when we feel emotionally overwhelmed by challenging/demanding tasks, the amygdala region in the brain reacts by inducing the fight-or-flight response, which as we know, floods our body with adrenaline. The adrenaline then dulls our pre-frontal cortex (and other planning and reasoning parts of the brain) and leaves us at the mercy of our emotional impulses.

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The pleasure you get in the beginning of procrastination improves your mood, and your body produces dopamine – this hormone is a key player in the encouragement of reward-motivated actions. When you fall into a pattern of procrastination, no matter how negative the results are, your brain often ends up stimulating you to repeat the action – this can result in difficult-to-break cycles of procrastination.

The Procrastination Cycle:

Now that you’re more aware of the psychological and neurological processes that occur during procrastination, you can see how this cycle begins and why it is so difficult to break, with so many contributing factors. You may start out enthusiastic about a project and feel confident about your abilities and schedule, only to be held back by the same overwhelming pattern when the time comes to actually begin the work. This cycle can be damaging to your self-confidence and wears away your self-esteem and determination. It is important to recognize that even though it will be difficult to break the cycle, it has been overcome by countless individuals, and you can do it too!

Where is the hidden success?

If you’ve tried hard to break through the cycle but you are having no luck, you may be feeling like there’s something missing from the equation. What tends to happen is that when we give into procrastination, we walk away feeling despondent and beat ourselves up – then we just do it all over again.

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Use your new-found information on the psychology and neurology of procrastination to dig deeper into your inner self – could it be that your procrastination is the result of an unresolved personal issue? The answer to this question could be the key to moving forward in your life. If you procrastinate because you are not challenging yourself when your limbic system is overpowering, that is very different from procrastinating on those things which you have desired for a longer period, but can’t seem take action.

The fact is that when you need to actually work on/confront/admit or have awareness on a deeper issue – 90% of the time it is not obvious to you – the only symptom you see is procrastination. What people don’t know, is that through a series of asking yourself the right questions – you WILL most likely – get that A-HA moment – when suddenly you realize what is actually holding you back, and then the resistance immediately starts to fade and you can focus on what you really need to, to move forward. Break away from your procrastination cycle, stop going around in circles, and find your path to success by looking for the hidden reason deeper than the ones you always read about. It is not as simple as a lack of motivation or fear at times.

Learning to manage and use procrastination to your advantage can help you lead a healthier lifestyle and achieve success in all areas of your life. Unresolved issues can hold you back, but only if you let them, it is your choice.  There is a hidden secret that only procrastination can reveal, we just need to leverage and understand how our minds are communicating with us more.

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“Nothing is easy, but then again, who wants nothing”

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Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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