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Going back to school? 8 tips to find balance and stay sane!

Going back to school? 8 tips to find balance and stay sane!

Going back to school is all the rage these days. In the wake of the recession, many  are seeing the value of the college education they didn’t get earlier.  The problem is, most non-traditional students don’t have the luxury of taking years off work so they can pursue that all-important degree. Balancing work, a private life, and school can seem overwhelming. The good news is that going back to school doesn’t have to cost your sanity! Here are eight ways to balance family, homework, and career and still achieve all your goals.

1. Lay the groundwork.

Many employers like to see their employees going back to school. It makes their workforce more educated and the employees themselves more valuable. Talk to your spouse and your kids and explain that you’ll be doing homework right alongside them. Then talk to your boss and discuss your degree ambitions and objectives. Be sure to have a rough plan for how long it will take and what scheduling accommodations you can reasonably foresee. This will put everyone on the same page and set clear expectations about what you’re willing to put in and what you need in return to make this work. Don’t forget to ask if your company has a tuition reimbursement program or other benefits that will make getting your degree easier.

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2. Budget time wisely.

There are only 24 hours in a day, no matter how tough you are. Sit down and figure out how much time you absolutely must devote to school, work, and your family life to keep everything running smoothly. Remember that sometimes there will be family factors that need to take a higher precedence than your education or your job, and plan accordingly. While not a magic bullet, a lesson in time management will certainly make your life less chaotic and not leave anyone feeling short-changed.

3. How much is too much?

Trying to achieve a bachelor’s degree in two years is all well and good, but you have to be realistic about your other time demands. Most people find that 15 credit hours a semester is a manageable load, especially when work and family are factored in. Try as many classes as you dare for your first semester. If your grades suffer or your boss is constantly chewing you out because you missed something, or your kids are starting to forget what you look like, it’s time to reevaluate. Outdoing all the young Thundercats on your campus sounds like a great idea…but keep in mind that you have responsibilities they don’t. Dropping a class or two to enhance your GPA and keep the other elements of your life and mind in balance isn’t the worst thing you can do if you find yourself in over your head.

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4. Know when to say “no.”

Many people are afraid to say no to anyone, whether it’s the guys from the office, the wife, the boss’s secretary, or the kid who’s looking for the new acting secretary of the student council. They’re afraid of looking weak, incapable, or like they aren’t superheroes. If you laid your groundwork appropriately at the start, you’ve already made it clear there are going to be times when you simply cannot please everyone. That urgent report on quarterly sales that must be ready to present at nine a.m., Timmy’s basketball game, Dr. No’s fifty-page paper on the mating habits of the common housefly that’s due tomorrow at noon, and your spouse’s sister’s roommate’s birthday party may well wind up hitting you all at once. In this case, which do you choose?  It doesn’t make you a bad parent, employee, or student if you can’t be in all places at once. It just makes you human. Never be afraid to say, “I’m in over my head.” Then decide which one or two things are the most important, and stick to your decision. (You can always ask Dr. No for an extension on the paper, but based on his name, don’t hold your breath…)

5. Do what you say you’re going to do.

This may be the hardest of all of them. You may sit down to that German epic poem, intending to study it inside and out, but your inner three-year-old wants cookies, ice cream, and a long session in front of the X-Station or PlayBox. This is the moment when maturity and self-discipline have to take center stage, especially if you’re missing Susie’s play for it. Once you’ve worked out what your time commitments are, follow through on them.

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6. Get your Zen on.

Sometimes there’s just too much going on at one time, particularly during midterms and finals. This is not automatically a bad thing. Stress can help us perform better and achieve more, but it has to be the right kind of stress. If you find yourself under too many kinds of negative stress, take a time-out. Watch a movie, meditate, indulge in one of your hobbies for a little while, or see if you can coax your spouse or significant other into a nice, relaxing romp in the bedroom. (Or the kitchen, or the living room…whatever works.) Once you feel a little less stressed, then get back to whichever variant(s) of work you have on your plate. You’ll be a lot more efficient when your mind and body are both calm and relaxed.

7. Get plenty of rest.

Our modern culture is full of slogans like “I’ll sleep when I’m dead” or “Downtime is for the weak.” And it shows: scientific studies link sleep deprivation to every malady from diabetes to mental illness! It’s just not healthy not to take some downtime, and you won’t recall as much or as accurately if you try to “cram” as you will if you take a more measured approach to your studies.Numerous studies show that distributed practice (many shorter study sessions separated by periods of rest) result in better learning and performance than the famed all-nighter. While the desire to be all things to all people is commendable in one direction, ask yourself how much your degree will mean to you and your family if it’s awarded posthumously…and get as much sleep as you can.

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8. Remember to schedule recreation.

This is listed last, but should not be taken as an afterthought. Our culture is all about productivity and connectedness, leaving us feeling like a pariah if we take a day away from the Internet or the cell phone, or God forbid, the books! But rest isn’t just about sleep; it’s about relaxing and getting out of the grind for a while. Why not take the family on a hike, or go visit those friends who are almost certain you died or relocated to a foreign country because they haven’t seen you since sometime in the Pleistocene epoch? Sharing some laughter, good food, and maybe even a beer or two is a good way to lower your stress level and get yourself back on track. There’s a reason we call it “rest and recreation;” your body and mind need both. Your grades, the quality of your work, your health, and your relationship with your family will all benefit from it!

Bonus Tip: Don’t forget that your grades don’t define you, and your family will be just as proud of you with Cs as they will be if you’re pulling down As. At the end of the day, your family and friends are the ones who really matter.

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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