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5 Ways to Calm Your Presentation Fears

5 Ways to Calm Your Presentation Fears

If you’re anxious about giving a presentation, you’re not alone. Seventy four percent of people fear public speaking, but with preparation and practice, they can become proficient presenters, confident in what they have to say and how people will receive it. Here are a few tips to calm your presentation fears and give a knockout presentation each and every time.

Thoughtfully Develop Your Material

Clear, concise material is the easiest to present. Organize your material in a logical, consistent format so that one thought logically flows into another. It’s helpful to think of the material in terms of chapters, like a book. Create an introduction, body, and a conclusion. Cut out any unnecessary points so you have time to fully develop the important material. What are the questions you’d have about the material if you were hearing someone else give this presentation? Make sure those questions are answered within the material that you’re presenting.

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There are two ways to craft a presentation. One is to script every word, but this leaves you no room for ad-lib, and it makes it easy to lose your train of thought and derail the presentation. It is much more effective to make an outline, listing only the key points of each topic. Then you can fill in the body as you speak without fear of getting sidetracked and losing your place. Think of it less like a memorized speech and more like a natural delivery of information.

Prepare Yourself Mentally Before You Begin

Mental preparation is as important as learning your material. First, realize that your audience has a vested interested in your success, just as you do. After all, they’re investing time and effort into attendance, and they want it to be profitable. Nobody in your audience wants to see you fail. Next, learn how to calm yourself. You can do this by picturing yourself giving a brilliant presentation instead of visualizing yourself messing up.

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Picture yourself sitting in the audience, watching yourself deliver an interesting, engaging, informative presentation. Also, learn some calming techniques, such as breathing exercises, to calm your nerves right before you step up to present. A good way to break the ice and allow yourself time to calm down before the presentation is to hand out useful swag, like promotional pens so everyone can take notes. These few minutes spent handing out pens before the presentation allow you to meet and greet the audience and practice your relaxation techniques before stepping up to speak.

Rehearse Thoroughly Well Ahead of Time to Present

Develop your presentation way ahead of time so you have a lot of time to rehearse it. Whether you’re using Powerpoint or other visual aids, practice with whatever you plan to use on the day of your presentation. If possible, have a friend or family member sit in so you can practice in front of an audience. Run through the presentation a few times to familiarize yourself with the subject, and then practice in front of someone else.

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It’s a good idea to prepare a method for people in the audience to ask questions. If you’re intimately familiar with the topic, instruct them before you begin to simply raise their hands if they have questions. Or, before you start, ask them to hold all questions for after the presentation. This way, you don’t have to worry about getting sidetracked during your rehearsed performance. A knowledgeable coworker might volunteer to have a pretend question and answer session during rehearsals so you’re prepared for this part too.

Be a Human, Not a Robot

The only danger of over-rehearsing is to memorize the material to the point that you sound more like a robot than a human presenter. Stay fluid enough to remain engaging and entertaining rather than just an informer of the facts. Don’t hesitate to work in relevant anecdotes, a few tasteful jokes, or other lighthearted methods for keeping the audience involved and engaged in the presentation.

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Take time to watch other presentations for insight and inspiration. For instance, you can check out some of Zig Ziglar’s inspiring presentations on YouTube. Ziglar is one of the most engaging speakers in the modern era, and you can learn a lot from his techniques and how he takes command of an audience in a personal way. Or, find one of your own favorite orators and emulate what they do to make their presentations spectacular.

Take Control of the Presentation From the Beginning

When it’s time to step up and begin the presentation, take the reins. This is your time, your audience, and your subject matter. You’ve developed good material, practiced it until you’re an expert, and you’ve relaxed your nerves so that you can think and speak coherently. Now, let go of those fears and allow the presentation to shine. Speak more slowly than you think you should, because it’s human nature to speak faster when speaking in front of others. Force yourself to breathe at a normal pace in order to pace your speech.

Don’t worry if someone asks you a question to which you don’t know the answer. Even experts don’t know every single thing about their topic. Offer to research the answer and get back to them, or ask them to find out and let you know because you’re interested in the answer too. Never let a single questioner take over the presentation. If someone has lengthy comments or wants to start a debate, ask them to meet with you after the presentation or during break.

With the proper preparation, there is no reason to fear giving a presentation. In fact, many people are able to overcome their fear of public speaking and eventually learn to love giving presentations. This does take time and a lot of practice, but it isn’t uncommon at all. Just remember, your audience wants to see you succeed as much as you do. Nobody enjoys sitting through a poor presentation. In fact, audiences are more likely to step up and help the speaker save a teetering presentation than to ambush one. Prepare, relax, and do your thing.

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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