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12 Things You’re Doing Wrong At Work – And How To Fix Them Instantly

12 Things You’re Doing Wrong At Work – And How To Fix Them Instantly

Does one of these sound familiar: You’re recently out of school, in your first few years in an office gig and trying to learn the ropes. Or, you’ve been a professional for a while–but aren’t learning or advancing as fast as you’d like.

No matter where you went to school, there are things no one teaches. We assume the best performers are on call 24/7, do what the boss says, and fit in seamlessly with team members–right? Not! Here are some things we often assume starting out in the workplace that might be hurting your career more than helping it.

1. You respond immediately to all emails.

This shows you’re on the ball, ready to act, an email machine… right? Well, yes and no. Responsiveness can be a plus, especially if you’re responsive to your boss. But if your hastily-dashed-off-response means you forgot to include an attachment, or creates an extra email–like when you respond to a request with a clarifying question–you look disorganized and can actually slow things down. A speedy response is only helpful if it’s correct and appropriate. Sometimes, it’s better to wait and think things through until you can reply with all the info requested.

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2. You’re online 24/7.

Sending emails at all hours can make you seem committed. But it also gives you a false feeling of efficiency. What you’re likely overlooking as you congratulate yourself for your dedication (you ARE the job!) – your colleagues will quickly come to expect that you’re online 24/7, which results in a vicious cycle. Your boss or team may send emails requiring an overnight response simply because, hey, they assume you’ll be there. Work will expand to fit whatever time you give it. Being on call 24/7 is bad for your health and dangerous long-term–so don’t do it! If you’re in a new job, or a role in which 60-80 hour weeks are the norm, then you likely won’t be punching out at 5. But, if your job constantly takes 12 or more hours a day, it’s a good sign that there’s a better way to do it.

3. You spend your time with a core group.

It’s great to have a team with which you work and socialize. But in a larger company, it’s important to branch out. If you’re in marketing, make friends and find sponsors (more senior staff who take an interest in your career) in HR, or operations. This will expand your perspective and let you find out about new opportunities for projects, development and promotion across the firm. So get out of your comfort zone and meet new friends next time you’re in the corporate cafe or are assigned to a cross-functional project!

4. You avoid difficult people.

We learn early on to steer clear of those who give us grief. This works well on the playground–but not in the office. We all love spending time with people we get on with. But, we can learn the most from those with divergent opinions (even when they’re hard to hear) and distinct personalities. Don’t be afraid to engage with people who may seem a bit abrasive or who hold different perspectives. It’s the people who challenge us that make us better–not the ones who think exactly like we do. And, as you advance in your career, you’ll have to work with more and more kinds of people, so it’s great practice.

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5. You dress like everyone else.

Ever hear the phrase dress for the job you want, not the job you have? Clothes aren’t everything. But if you’re aspiring to move up, or take a public-facing role, it’s easier for senior people to picture you there if you already look the part. It’s also a great way to set yourself apart from other contenders–the small things matter and it shows you’re committed to the details. It’s also worth trying to stand out from the masses, but do so in a way that’s appropriate for your work place. If you’re at a law firm, you’ll likely be making more conservative choices than your friend who works at a design agency.

6. You never ask for help.

Going it alone is a sign of strength… right? Sometimes it’s good to invite others’ input. This can not only provide new perspective but help others feel invested in your project. Going to individuals other than your boss is a great way to do this. If one of your colleagues has a great eye, ask her for input on your latest PowerPoint or Prezi. Most people like being asked to contribute, so long as it’s easy for them to say yes. Note: be cautious of inviting input if you don’t expect to take it! Colleagues will quickly catch on and be less inclined to weigh in next time.

7. You let perfection be the enemy of good.

The 80/20 rule says that 20% of the efforts produce 80% of the results. Know which part of your effort is the 20%, and which part of the results are the 80%! Economists call this diminishing marginal returns, which basically means that you can put lots more effort into something and get only modest benefits. Sometimes it’s better to get something done fast and well than spending three times as long to make it perfect. Understanding what, of your portfolio, can be done faster and what needs your full attention is a critical skill to mastering your job and moving up.

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8. You try to be good at everything.

Guess what–everyone has weaknesses! And if you’re one of those superhuman types that’s good at nearly everything, here’s an important lesson: just because you’re able to do something doesn’t mean you should. Instead of trying to love what you’re good at, get good at what you love. Show competence at navigating tricky administrative issues and people will come to you as a fixer. If you love being a fixer, great; if you don’t want to be tagged a fixer, then be cautious about displaying those talents to the world! Instead, showcase your writing skills (because you love to write) or your people skills (because you dream of being in recruitment).

9. You live for your to-do list.

Having a to-do list is ok–if it’s a certain kind of to-do list. First, it should not just be urgent but important items. Focus on fighting fires and you’ll always be in damage control mode. Include tasks (usually project or strategy work) that won’t burn if you don’t get to them today – the paradox is, because they’re never urgent you may never get to them. And almost always, it’s those projects that will make or break your company’s, and your, success. Second, know yourself. Everyone has best times of day for writing, or mindless tasks; times when they’re focused and distracted; times when they’re patient and impatient. Schedule your to-dos to take advantage of that! If you’re most creative in the morning, do your writing or big idea work then.

10. You’re afraid to fail.

All of us like to succeed. We can get tempted to stay in a safe zone where we know we’re performing well and can do a great job. But the real wins happen when we stretch ourselves and take risks. The best managers and executives know this, and will support you in setting stretch goals and trying new things–hitting up that new market or trying a new process might be the next big break for the company (and for you)! And when you fail (which we all do from time to time), be ready to pick yourself back up. We learn more from losses than from wins, so treat each setback as a rich source of learning.

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11. You don’t know your value proposition.

Know how you create value at work. It may be through helping groups of diverse people get to common ground, or writing killer proposals, or keeping morale up through tough periods of work. If you’re not sure what you bring to the table, write down the things you do better than anyone else at work. Then think about which of those contribute most to the company’s business–if you weren’t there to do those things, how would it affect the organization? This can do two very important things: 1. it helps you understand what, from a company perspective, you’re worth (very helpful when negotiating that promotion or raise), and 2. it can help you see where you fit long term and how to market yourself to a prospective employer.

12. You wait to be told what to do.

Take initiative. Companies are built on creativity and strategic thinking. If you do what you’ve always done, you’ll get what you’ve always gotten. If you’re listening to a project update in a meeting and have an idea that could help, speak up–but do pick your time. It might be best to say it then and there, or it might be better to follow up after. It depends on the culture and formality of meetings and roles.

Try some of these tips to get ‘unstuck’ at work–and maybe even give you the energy, perspective, or confidence needed to move up the ladder or take on new challenges. It’s amazing how a few changes help you see yourself and your career in a new light!

Featured photo credit: Alexander Stein via pixabay.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

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