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10 Things Nobody Tells You About Working For NPOs

10 Things Nobody Tells You About Working For NPOs

Whether you’re just out of college and are looking for your first job, or you are a veteran of the corporate world looking for a way to give back to your community, you may be considering sharing your talents with a nonprofit organization. You’ve probably heard that nonprofits are warm and caring institutions that attract idealistic staff and volunteers who support each other in the service of a worthy cause. And generally, these things are true.

However, here is a mixed bag of things that perhaps you didn’t know about nonprofit organizations (NPOs):

1. NPOs come in many shapes and sizes.

Nonprofit organizations run the gamut from the Girl Scouts to the Humane Society, from search and rescue organizations to the International Function Point Users Group. Even within a single big NPO, such as the Methodist Church or the Salvation Army, there are as many differences among individual agencies as there are between individual people.

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2. NPOs desperately need good business people.

Nonprofits are out to change the world, yes, but they are also businesses, and can greatly benefit from good business minds. Most of the financial support for nonprofits comes from donors, so networking and professional relationship-building skills are at a premium. In addition, someone always needs to keep an eye on the organization’s ‘bottom line’ and act as a reality check when overly grandiose ideas pop up, which is a fairly common occurrence.

3. NPO workers aren’t saints.

Unfortunately, NPOs attract just as much corruption, power jockeying, big egos, backstabbing, and political maneuvering as their for-profit counterparts. Nonprofits are also the third most likely type of business to be victims of embezzlement, after banks and government institutions.

4. You’ll have to make some sacrifices.

The most obvious sacrifice is a fat salary, although not necessarily health insurance, retirement or other benefits. Other sacrifices include having any clear benchmarks of progress, knowing that there are clear, long-term business goals (other than staying afloat), having the latest and greatest technology at your fingertips, or knowing that you have a steady stream of funding or even a long-term job.

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5. There are some pretty cool perks.

In the US, employees can get a student loan forgiven if they accumulate 10 years of full-time work for a registered 501-C3. Also, quite often you can arrange for flex time, enjoy longer vacations, or dress more casually than is possible at a corporate job.

6. It can be difficult to break in.

Nonprofits aren’t in business to provide easy jobs for people who need them. Like all other businesses, they hire the best and brightest employees they can find, and these employees must work harder than many for-profit employees. Couple this with the fact that in rural areas outsiders are often looked upon with distrust, and it can be surprisingly difficult to break into the nonprofit world.

7. Staff members must wear multiple hats.

Because nonprofits must do more with fewer resources, staff is often required to cover the duties of more than one job. For example, the music director at a nonprofit radio station might also have to be an on-air host, engineer shows, train volunteer DJs, and coordinate the underwriting schedule. The good news is that being assigned to multiple projects like this is great way for those who are new to the job market to gain many different skills quickly, and can lead to rapid career advancement.

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8. The work environment can be frustrating.

Because NPOs have to make do with smaller budgets, and their funding is dependent on the whims of donors and the silver tongues of their executives, equipment upgrades and staff training often must take a back seat to the day-to-day expenses of just keeping the lights on. In addition, managers are often hired because of their vision rather than their management acumen. Because business decisions are made democratically, taking into account many different opinions, NPOs are often slower to change than for-profit businesses.

9. There are aspects of working for NPOs that are very satisfying.

People who work for nonprofits tend to love their jobs, they love the staff and volunteers alongside whom they work, and they love the people and the cause they serve.

10. It might be harder to land a corporate job after working for an NPO.

Unfortunately, nonprofits carry the stereotype of attracting incompetent idealists. As Rob Asghar said in this article, “…if you decide to move from the nonprofit world to the for-profit world, you may be saddled with an image of a well-meaning but ill-equipped person from Mayberry.”

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A final thought: NPOs don’t ultimately solve the problems of humanity.

At their core, helping organizations were founded on the desire to match people who want to help with people who need help. And while there is nothing inherently wrong with this, helping organizations can unintentionally perpetuate the very problems they are trying to eradicate. While distributing food to those who are hungry may offer short-term relief – and sometimes this is appropriate – it does not teach people to feed themselves, it does not address the problems that led to the food shortage in the first place, and, over the long term, it creates a system of dependence that undermines self-reliance.

Like all other workplaces, nonprofit organizations have their strengths and their weaknesses, but I hope this little article sheds a little more light on what it’s like to work for one of these organizations. Good luck in your career move!

Featured photo credit: Jian Xiu Smiling/ReSurge International via flickr.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

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