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How Google Calendar Can Make Your Life a Lot Easier

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How Google Calendar Can Make Your Life a Lot Easier

If I didn’t have Google Calendar I wouldn’t be talking to you right now. Google Calendar keeps me in tune, organized and updated on everything going on. To be quite frank, Google Calendar is the compass to my day. I try not to store any information in my head and use the calculated risk of storing these on offline and on-line devices, so Google Calendar helps me effortlessly know what I have to do during my day. In this article, I intend to lead you through the benefits and functions of Google Cal, as well as touch on what other uses the tool has that aren’t showcased commonly.

Newbie?

After signing into your Google account, head over to

Google Calendar where you will be presented with this interface. Google Calendar is easy to use; you will be allowed to choose how to view by either day, week, month, or even agenda. Visualizing the whole week is very useful, and will allow you to effortlessly add events to the calendar, monitor which calendar you are viewing and using, and search your events to discover what you have related to a particular keyword. Screenshot 2014-10-25 at 15.31.29

    Once you get started with Google Calendar, here are some super neat features that you need to know to get the most out of this valuable tool.

    1. SMS support

    Google Calendar allows you to get your event updates straight to your mobile phone. This is great for on the go, however can get annoying if you have internet connection. Access via Settings > Mobile Setup

    Screenshot 2014-10-30 at 09.22.03

      2. Offline support

      Google Calendar can also go offline, for those times when WiFi can’t get to you and the 3G and 4G can’t handle it. This is super useful if you have a Chromebook as well! Access via Settings > Offline.

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      Screenshot 2014-10-30 at 09.24.36

        3. Print to PDF

        Some people love to print; this little tool will allow them to print their calendar! This is great for the paper fans out there. This is a neat little tip to get it out in your hands and marker penned up! Hit that “More” button at the top.

        Screenshot 2014-10-30 at 09.27.59

          4. Format change

          This is a useful knack if you want to change the feel of the page. You might prefer your calendar more squashed or more open up to you. Put it to Comfortable though, and you’ll feel right at home. Access by hitting the cog in the top corner and easily change the density of your display.

          Screenshot 2014-10-30 at 09.33.18

            5. Quickly add event details

            You need to be a speedy speedster in this world to make it. In the organization of your calendar, Quick Add will super charge the process of adding events to your calendar. It’s super clever. Access by pressing Q on the keyboard when Google Calendar is open.

            Screenshot 2014-10-30 at 09.39.24

              6. Search

              People forget search sometimes. They panic, freak out and then miss out on simply hitting a few keys and finding their activity or event. Stop panicking and make use of that top bar!

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              Screenshot 2014-10-30 at 09.37.52

                7. More calendars

                Has your life become really routine and want to add some reminder spice to your calendar? Click the arrow next to “My Calendars” and it will have an option to “Browse Interesting Calendars.” From here you should be able to find those exciting new ways to make your life more fun and keep in touch with everything.

                Screenshot 2014-10-30 at 09.45.34

                  8. Color schemes

                  It’s all about the color coding. Make things exciting by changing the colors of your calendar and events. This can really set those creative and impulsive people off on their day. Click the arrow next to each calendar and choose your preferred color to make it more visually impressive.

                  Screenshot 2014-10-30 at 09.47.57

                    9. Send to a buddy

                    Sharing is important, and making sure your friends don’t clash with your life and you don’t clash with their calendar is vitally important. Hit “Send to a friend” on the same option list as above and get to sharing your exciting events with your friends and family.

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                    Screenshot 2014-10-30 at 09.54.15

                      10. Get reminders

                      Even when you focus your brain power onto that task of checking your calendar, things can still be forgotten. But chances are that you will check your email account or your SMS inbox. Time to add a feature that will help nag you to look and overview what you have got in the day. With these options you’ll never say that you forgot. Access the reminders by going to Settings > Calendars > Reminders and Notifications.

                      Screenshot 2014-10-30 at 09.57.16

                        11. Make it a video call

                        When adding an event, this super cool feature will allow you to notify yourself whether the event will be physical or via a video call. This is very useful when it comes to making sure whether you should be able to contact this person in a quiet surrounding. Access  via Add > Event > Video Call.

                        Screenshot 2014-10-30 at 10.00.32

                          12. Discover labs

                          Labs is a very sneaky feature and it will allow you to be a real nerd in the process. This is a chance to see what features are “unreleased” but Google is working on in the background. Some of these are useful and will allow you to see what works for you. Go to Settings > Labs.

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                          Screenshot 2014-10-30 at 10.02.56

                            13. Start a meeting

                            The duration of a meeting is important. Sometimes you plan for a one hour meeting, but it ends up lasting a lot longer than you predicted. “Speedy meetings” is a feature which allows you to focus on meeting efficiency. Thirty minute meetings end five minutes early, and one hour meetings end 10 minutes early. That way you don’t go over your allotted time.

                            Screenshot 2014-10-30 at 10.10.07

                              14. Dim events

                              In the photo above you can see the option to dim past or recurring future events. This helps to remove distraction from the equation, allowing you maximum productivity when looking at your calendar.

                              15. Add your calendar to your website

                              Nick Nikolaiev, co-founder of Casual.pm (one of top five favorite productivity services), always says in blog posts that managing your team is key. Making sure that your team members can see your calendar is very important. One feature that is super useful is the ability to let others have access to your calendar so that they can book appointments with you and see whether you’re free or busy. You can click on “Share your Calendar” as you’re hovering over a visible calendar to access the tool to share that calendar. Add this to your website or at the bottom of your email for more effective results. This also helps you look professional and eager to be productive.

                              Screenshot 2014-10-26 at 22.57.54

                                Featured photo credit: sunrise_calendar_hero/Imore.com via cdn.imore.com

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                                Last Updated on November 25, 2021

                                How to Make Private Browsing on Safari Truly Private

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                                How to Make Private Browsing on Safari Truly Private

                                There comes a time when we may be searching online and don’t want the browser to remember our footsteps. The reasons don’t always have to be what we obviously think of as the main reason; for example, sometimes, you may not want Safari to remember your passwords or prompt you to enter your password when surfing the web.

                                Whatever the reason, we may think that we are totally in the clear with Private Browsing on Safari and the other browsers on a Mac. However, a quick Terminal command can bring up every website you’ve visited. How do you do this? Also, how do you clear your tracks for good? We will provide both answers and more today.

                                  What Does Private Browsing Do?

                                  When activated, Private Browsing on Safari prevents your browsing history from being kept in the history tab of the application. Along with this, it doesn’t autofill information that you have saved in the browser. In this mode, you essentially become incognito and any references of previous use is essentially hidden when you are in private mode.

                                  For example: if you are on Facebook or filling out a form and some information or your login is already filled in in the spaces provided, this is called autofill. It’s activated by simply clicking Safari next to the Apple symbol in the menubar and selecting Private Browsing, then clicking “OK” to the prompt.

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                                  The reasons behind private mode differ for each individual. While we won’t go into all of those reasons, one thing that is  important to remember is that private browsing doesn’t forget the websites you visit. As we will see later on, Macs keep a second copy of the websites you visit in either mode. If you are in frantic mode looking for a solution to this, look no further.

                                  The Terminal Archive

                                  While Safari does a good job of keeping your search history out of prying eyes in the history tab, there is a less-than-obvious way to view a full list of visited websites on Mac. This is done in Terminal; the command-line emulator that allows you to make changes to your Mac.

                                  Terminal is located in the Utilities folder on your Mac. Once activated, simply add the command:

                                  dscacheutil -cachedump -entries Host

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                                  Once you hit “enter”, a list of the visited sites appear. Showing only the domains, the sites appear in a format of:

                                  Key: h_name :(website domain)ipv4 :1

                                  However, there’s no need to fear—there is a way you can clear this information from Terminal with a command that’s just as simple.

                                  Clearing Your Tracks

                                  Just as simply as you were able to enter the command to view the websites, you can clear the cache that Terminal showed you with the comamnd:

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                                  dscacheutil -flushcache

                                  As the command denotes, this literally “flushes” the domains from Terminal. This does not prevent the record from continuing to be recorded for future sites, however, so if that’s an issue for you, repeat this process regularly.

                                  Other Browsers and Private Browsing

                                  Other browsers have this form of privacy mode for their service. They promise many of the same things as Safari, but they do not have the same Terminal issue due to how this command only presents websites visited on Safari (the browser Macs come shipped with).

                                  If you use Firefox, you’ll notice that its private mode is also known as Private Browsing. Chrome calls private mode Incognito, while Internet Explorer refers to it as InPrivate Browsing. Opera is the newest to the scene, denoting it as Private Tab. Safari is the oldest well-known browser with this feature.

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                                  As you can see, despite Private Browsing not being 100% private, Terminal allows for your browser to be. In what ways has Terminal helped your life or allowed you to become more productive? Let us know in the comments below.

                                  Featured photo credit: Benjamin Dada via unsplash.com

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