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How Google Calendar Can Make Your Life a Lot Easier

How Google Calendar Can Make Your Life a Lot Easier

If I didn’t have Google Calendar I wouldn’t be talking to you right now. Google Calendar keeps me in tune, organized and updated on everything going on. To be quite frank, Google Calendar is the compass to my day. I try not to store any information in my head and use the calculated risk of storing these on offline and on-line devices, so Google Calendar helps me effortlessly know what I have to do during my day. In this article, I intend to lead you through the benefits and functions of Google Cal, as well as touch on what other uses the tool has that aren’t showcased commonly.

Newbie?

After signing into your Google account, head over to

Google Calendar where you will be presented with this interface. Google Calendar is easy to use; you will be allowed to choose how to view by either day, week, month, or even agenda. Visualizing the whole week is very useful, and will allow you to effortlessly add events to the calendar, monitor which calendar you are viewing and using, and search your events to discover what you have related to a particular keyword. Screenshot 2014-10-25 at 15.31.29

    Once you get started with Google Calendar, here are some super neat features that you need to know to get the most out of this valuable tool.

    1. SMS support

    Google Calendar allows you to get your event updates straight to your mobile phone. This is great for on the go, however can get annoying if you have internet connection. Access via Settings > Mobile Setup

    Screenshot 2014-10-30 at 09.22.03

      2. Offline support

      Google Calendar can also go offline, for those times when WiFi can’t get to you and the 3G and 4G can’t handle it. This is super useful if you have a Chromebook as well! Access via Settings > Offline.

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      Screenshot 2014-10-30 at 09.24.36

        3. Print to PDF

        Some people love to print; this little tool will allow them to print their calendar! This is great for the paper fans out there. This is a neat little tip to get it out in your hands and marker penned up! Hit that “More” button at the top.

        Screenshot 2014-10-30 at 09.27.59

          4. Format change

          This is a useful knack if you want to change the feel of the page. You might prefer your calendar more squashed or more open up to you. Put it to Comfortable though, and you’ll feel right at home. Access by hitting the cog in the top corner and easily change the density of your display.

          Screenshot 2014-10-30 at 09.33.18

            5. Quickly add event details

            You need to be a speedy speedster in this world to make it. In the organization of your calendar, Quick Add will super charge the process of adding events to your calendar. It’s super clever. Access by pressing Q on the keyboard when Google Calendar is open.

            Screenshot 2014-10-30 at 09.39.24

              6. Search

              People forget search sometimes. They panic, freak out and then miss out on simply hitting a few keys and finding their activity or event. Stop panicking and make use of that top bar!

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              Screenshot 2014-10-30 at 09.37.52

                7. More calendars

                Has your life become really routine and want to add some reminder spice to your calendar? Click the arrow next to “My Calendars” and it will have an option to “Browse Interesting Calendars.” From here you should be able to find those exciting new ways to make your life more fun and keep in touch with everything.

                Screenshot 2014-10-30 at 09.45.34

                  8. Color schemes

                  It’s all about the color coding. Make things exciting by changing the colors of your calendar and events. This can really set those creative and impulsive people off on their day. Click the arrow next to each calendar and choose your preferred color to make it more visually impressive.

                  Screenshot 2014-10-30 at 09.47.57

                    9. Send to a buddy

                    Sharing is important, and making sure your friends don’t clash with your life and you don’t clash with their calendar is vitally important. Hit “Send to a friend” on the same option list as above and get to sharing your exciting events with your friends and family.

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                    Screenshot 2014-10-30 at 09.54.15

                      10. Get reminders

                      Even when you focus your brain power onto that task of checking your calendar, things can still be forgotten. But chances are that you will check your email account or your SMS inbox. Time to add a feature that will help nag you to look and overview what you have got in the day. With these options you’ll never say that you forgot. Access the reminders by going to Settings > Calendars > Reminders and Notifications.

                      Screenshot 2014-10-30 at 09.57.16

                        11. Make it a video call

                        When adding an event, this super cool feature will allow you to notify yourself whether the event will be physical or via a video call. This is very useful when it comes to making sure whether you should be able to contact this person in a quiet surrounding. Access  via Add > Event > Video Call.

                        Screenshot 2014-10-30 at 10.00.32

                          12. Discover labs

                          Labs is a very sneaky feature and it will allow you to be a real nerd in the process. This is a chance to see what features are “unreleased” but Google is working on in the background. Some of these are useful and will allow you to see what works for you. Go to Settings > Labs.

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                          Screenshot 2014-10-30 at 10.02.56

                            13. Start a meeting

                            The duration of a meeting is important. Sometimes you plan for a one hour meeting, but it ends up lasting a lot longer than you predicted. “Speedy meetings” is a feature which allows you to focus on meeting efficiency. Thirty minute meetings end five minutes early, and one hour meetings end 10 minutes early. That way you don’t go over your allotted time.

                            Screenshot 2014-10-30 at 10.10.07

                              14. Dim events

                              In the photo above you can see the option to dim past or recurring future events. This helps to remove distraction from the equation, allowing you maximum productivity when looking at your calendar.

                              15. Add your calendar to your website

                              Nick Nikolaiev, co-founder of Casual.pm (one of top five favorite productivity services), always says in blog posts that managing your team is key. Making sure that your team members can see your calendar is very important. One feature that is super useful is the ability to let others have access to your calendar so that they can book appointments with you and see whether you’re free or busy. You can click on “Share your Calendar” as you’re hovering over a visible calendar to access the tool to share that calendar. Add this to your website or at the bottom of your email for more effective results. This also helps you look professional and eager to be productive.

                              Screenshot 2014-10-26 at 22.57.54

                                Featured photo credit: sunrise_calendar_hero/Imore.com via cdn.imore.com

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                                Last Updated on August 16, 2019

                                10 Best Calendar Apps to Stay on Track in 2019

                                10 Best Calendar Apps to Stay on Track in 2019

                                The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                                Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                                Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                                In this article, we are going to check out the best calendars apps to help you stay organized.

                                1. Cal Calendar

                                  Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

                                  The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

                                  Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                                  Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                                  What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                                  Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                                  Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                                  Available for iOS and Android

                                  2. Google Calendar

                                    Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                                    Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                                    Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                                    The program is super easy and will not cost a dime for you. It is a good thing, right?

                                    Available for iOS and Android

                                    3. Jorte Calendar

                                      Jorte Calendar is one of the most popular calendar applications in the Google Play store.

                                      The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

                                      Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

                                      For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

                                      A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

                                      Available for iOS and Android

                                      4. Business Calendar

                                        Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                                        The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                                        You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                                        The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                                        Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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                                        Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

                                        Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                                        A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                                        Available for Android

                                        5. aCalendar

                                          aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                          Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                          Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                          When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                          Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                          The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                                          The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                          Available for Android

                                          6. DigiCal Calendar

                                            DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                            With this calendar application, you can synchronize all your calendars and view them in different ways.

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                                            Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                            The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                            Available for Android

                                            7. SolCalendar

                                              SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                              The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                              Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                              Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                              Available for Android

                                              8. Calendar

                                                Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                                                A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                                                Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                                                Available for Desktop, iOS and Android

                                                9. Today Calendar

                                                  Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                                  The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                                  If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                                  Available for Android

                                                  10. Calendar Widget: Month

                                                    Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                                                    Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                                                    The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                                                    This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                                                    If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                                                    At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                                                    Available for Android

                                                    Our Verdict

                                                    Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                                    Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                                    Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                                    The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                                                    Featured photo credit: Unsplash via unsplash.com

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