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11 Dropbox Tricks You Didn’t Know About

11 Dropbox Tricks You Didn’t Know About

Unfamiliar with Dropbox? It’s basically a free file hosting service, but it’s also much more. Did you know that you can even host your own websites on Dropbox, for example? Dropbox has numerous benefits: for productivity, peace of mind, and good old convenience. Since standard Dropbox is free, go ahead and sign up. You won’t regret it.

Dropbox is powerful, and most users don’t make full use of its services, so let’s look at some Dropbox tricks you didn’t know about.

1. Easily get more space on Dropbox, for free.

Dropbox tricks: get more space on Dropbox
    Dropbox tricks: get more space on Dropbox

     

    To know Dropbox is to love it, so let’s look at how you can get more space, completely for free. Dropbox has its own “get more space” page, and the easiest way to get more space is (duh!) to pay for it.

    Free ways to get more space include referring friends (one gigabyte per friend, up to 32 gigabytes),  following Dropbox on Twitter, and connecting your Facebook and Twitter accounts to the service.

    2. Share BIG files and folders with ease.

    If you’ve ever tried to send a huge file via email, you know that there are many challenges. End the frustration. Use Dropbox. You can share any file and folder you add to your public Dropbox folder using its link.

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    Right-click on a file in your public folder in Dropbox, and choose Copy Public Link. Send the link to anyone with whom you want to share the file, or post the link online.

    If you want to collaborate with others, it’s easy. Create a folder, and invite others to share it. When you work on a file in a shared folder, files are updated across every participants’ folder.

    3. Use Dropbox as a download delivery system for sales.

    If you’re starting a business selling downloads like MP3s, images, or ebooks, you can use Dropbox to deliver the files.

    Let’s say you’re a keen photographer. A family friend sees your portfolio, and wants to buy an image. You sell the image. It occurs to you that others might be interested in your images, so you decide to offer them for sale. You create a small website, and you make sales. Just send your buyers the links to their purchased images in your public Dropbox folder so that they can download them.

    Obviously this system isn’t ideal for the long term, but it’s a simple, hassle-free way to sell downloads.

    4. Use Dropbox to access needed files, wherever you are.

    Dropbox trick: use Dropbox on any device
      Mobile Dropbox

       

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      Think of Dropbox as your digital suitcase. You can take needed files with you, so that you can access them on any device. Check out Mobile Dropbox now. When you install Mobile Dropbox on your iOS, Android, Blackberry or Kindle Fire, you have access to everything in Dropbox, no matter where you are.

      You can use Mobile Dropbox to work on business documents at home; just copy the files to Dropbox. If you create files on your home computer, and save them to Dropbox, you can access them at work.

      Wish you could use Dropbox on third-part computers? You can. Send to Dropbox is a great free third-party service combining email and Dropbox. You receive a unique email address to send your files to Dropbox. Your files are placed in Dropbox/Apps/Attachments.

      5. Use Dropbox for security: back up your most important files to Dropbox.

      No matter how careful you are, and how often you back up your computer, things can go wrong. If you have files which you can’t afford to lose, copy them to Dropbox. Some apps will back up to Dropbox automatically, so check your favorite app to see whether there’s a Back Up to Dropbox option.

      6. Use Dropbox as a photo archive.

      You can use Dropbox to manage your photos. Any images you’ve saved to Dropbox now appear in an image archive, sorted by date. You can create photo albums, so that you can easily share important photos with friends.

      Want to use your images on the Web? Just drag the image into your public folder and grab the link.

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      Here’s a tip: create sub-folders to manage images in your public folder. Otherwise your public folder will become chaotic.

      7. Publish a website on Dropbox.

      Pancake.io: create a website on Dropbox
        Pancake.io

         

        Want to create a website in Dropbox? You can, with Pancake.io. Get as fancy as you like, or just publish plain text. You don’t need to worry about domain names and hosting to create a super-quick website. Pancake.io supports popular files types too, such as MS Office documents, PDFs, and images.

        Want to get fancy with Pancake.io? You can. Check out the Help files here.

        8. Digital nomad? Use Dropbox for all your documents.

        What if you want access to all your files, everywhere? You can do that if you wish. Create a documents folder in Dropbox, and make that your default documents folder across all your computers. Of course, if you have a huge documents folder, you’ll want to get extra storage from Dropbox to make sure that you have sufficient space for all your files.

        Check out our tip #10, Selective Sync. This is useful when you’re using computers with small hard drives.

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        9. Rock on: sync your iTunes library between your home and work computers.

        If you want to play your music and videos everywhere, you can sync your iTunes library to Dropbox.

        Just move your iTunes library to a folder in Dropbox. Then hold down the Shift key on a PC, or the Option key on a Mac, when you start iTunes. iTunes will ask for the new location of your library: browse to your Dropbox folder.

        10. Save space on small computers with Selective Sync.

        If you’re using a computer with a small hard drive, turn on Selective Sync. This option lets you choose which folders you want to be synced to a computer. Access this option via Preferences/Advanced/ Change Settings, and you can choose which folders will be synced to the computer you’re using.

        11. Back up apps to Dropbox.

        Many apps, especially those which work across multiple devices, will back themselves up to Dropbox if you choose Dropbox as your backup location. Check out the backup locations in the preferences and settings of your favorite apps to see whether they offer this option.

        Two of my own favorite apps, Scrivener and 1Password, back up seamlessly to Dropbox.

        So there you have it: 11 Dropbox tricks to make your life easier.

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        Last Updated on May 14, 2019

        8 Replacements for Google Notebook

        8 Replacements for Google Notebook

        Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

        1. Zoho Notebook
          If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
        2. Evernote
          The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
        3. Net Notes
          If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
        4. i-Lighter
          You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
        5. Clipmarks
          For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
        6. UberNote
          If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
        7. iLeonardo
          iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
        8. Zotero
          Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

        I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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        In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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