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11 Dropbox Tricks You Didn’t Know About

11 Dropbox Tricks You Didn’t Know About

Unfamiliar with Dropbox? It’s basically a free file hosting service, but it’s also much more. Did you know that you can even host your own websites on Dropbox, for example? Dropbox has numerous benefits: for productivity, peace of mind, and good old convenience. Since standard Dropbox is free, go ahead and sign up. You won’t regret it.

Dropbox is powerful, and most users don’t make full use of its services, so let’s look at some Dropbox tricks you didn’t know about.

1. Easily get more space on Dropbox, for free.

Dropbox tricks: get more space on Dropbox
    Dropbox tricks: get more space on Dropbox

     

    To know Dropbox is to love it, so let’s look at how you can get more space, completely for free. Dropbox has its own “get more space” page, and the easiest way to get more space is (duh!) to pay for it.

    Free ways to get more space include referring friends (one gigabyte per friend, up to 32 gigabytes),  following Dropbox on Twitter, and connecting your Facebook and Twitter accounts to the service.

    2. Share BIG files and folders with ease.

    If you’ve ever tried to send a huge file via email, you know that there are many challenges. End the frustration. Use Dropbox. You can share any file and folder you add to your public Dropbox folder using its link.

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    Right-click on a file in your public folder in Dropbox, and choose Copy Public Link. Send the link to anyone with whom you want to share the file, or post the link online.

    If you want to collaborate with others, it’s easy. Create a folder, and invite others to share it. When you work on a file in a shared folder, files are updated across every participants’ folder.

    3. Use Dropbox as a download delivery system for sales.

    If you’re starting a business selling downloads like MP3s, images, or ebooks, you can use Dropbox to deliver the files.

    Let’s say you’re a keen photographer. A family friend sees your portfolio, and wants to buy an image. You sell the image. It occurs to you that others might be interested in your images, so you decide to offer them for sale. You create a small website, and you make sales. Just send your buyers the links to their purchased images in your public Dropbox folder so that they can download them.

    Obviously this system isn’t ideal for the long term, but it’s a simple, hassle-free way to sell downloads.

    4. Use Dropbox to access needed files, wherever you are.

    Dropbox trick: use Dropbox on any device
      Mobile Dropbox

       

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      Think of Dropbox as your digital suitcase. You can take needed files with you, so that you can access them on any device. Check out Mobile Dropbox now. When you install Mobile Dropbox on your iOS, Android, Blackberry or Kindle Fire, you have access to everything in Dropbox, no matter where you are.

      You can use Mobile Dropbox to work on business documents at home; just copy the files to Dropbox. If you create files on your home computer, and save them to Dropbox, you can access them at work.

      Wish you could use Dropbox on third-part computers? You can. Send to Dropbox is a great free third-party service combining email and Dropbox. You receive a unique email address to send your files to Dropbox. Your files are placed in Dropbox/Apps/Attachments.

      5. Use Dropbox for security: back up your most important files to Dropbox.

      No matter how careful you are, and how often you back up your computer, things can go wrong. If you have files which you can’t afford to lose, copy them to Dropbox. Some apps will back up to Dropbox automatically, so check your favorite app to see whether there’s a Back Up to Dropbox option.

      6. Use Dropbox as a photo archive.

      You can use Dropbox to manage your photos. Any images you’ve saved to Dropbox now appear in an image archive, sorted by date. You can create photo albums, so that you can easily share important photos with friends.

      Want to use your images on the Web? Just drag the image into your public folder and grab the link.

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      Here’s a tip: create sub-folders to manage images in your public folder. Otherwise your public folder will become chaotic.

      7. Publish a website on Dropbox.

      Pancake.io: create a website on Dropbox
        Pancake.io

         

        Want to create a website in Dropbox? You can, with Pancake.io. Get as fancy as you like, or just publish plain text. You don’t need to worry about domain names and hosting to create a super-quick website. Pancake.io supports popular files types too, such as MS Office documents, PDFs, and images.

        Want to get fancy with Pancake.io? You can. Check out the Help files here.

        8. Digital nomad? Use Dropbox for all your documents.

        What if you want access to all your files, everywhere? You can do that if you wish. Create a documents folder in Dropbox, and make that your default documents folder across all your computers. Of course, if you have a huge documents folder, you’ll want to get extra storage from Dropbox to make sure that you have sufficient space for all your files.

        Check out our tip #10, Selective Sync. This is useful when you’re using computers with small hard drives.

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        9. Rock on: sync your iTunes library between your home and work computers.

        If you want to play your music and videos everywhere, you can sync your iTunes library to Dropbox.

        Just move your iTunes library to a folder in Dropbox. Then hold down the Shift key on a PC, or the Option key on a Mac, when you start iTunes. iTunes will ask for the new location of your library: browse to your Dropbox folder.

        10. Save space on small computers with Selective Sync.

        If you’re using a computer with a small hard drive, turn on Selective Sync. This option lets you choose which folders you want to be synced to a computer. Access this option via Preferences/Advanced/ Change Settings, and you can choose which folders will be synced to the computer you’re using.

        11. Back up apps to Dropbox.

        Many apps, especially those which work across multiple devices, will back themselves up to Dropbox if you choose Dropbox as your backup location. Check out the backup locations in the preferences and settings of your favorite apps to see whether they offer this option.

        Two of my own favorite apps, Scrivener and 1Password, back up seamlessly to Dropbox.

        So there you have it: 11 Dropbox tricks to make your life easier.

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        Last Updated on February 15, 2019

        7 Tools to Help Keep Track of Goals and Habits Effectively

        7 Tools to Help Keep Track of Goals and Habits Effectively

        Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

        Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

        Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

        So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

        Joe’s Goals

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          Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

          Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

          Daytum

            Daytum

            is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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            Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

            Excel or Numbers

              If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

              What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

              Evernote

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                I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

                Evernote is free with a premium version available.

                Access or Bento

                  If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

                  Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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                  You can check out Access and the Office Suite here and Bento here.

                  Analog Bonus: Pen and Paper

                  All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

                  Conclusion

                  I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

                  What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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