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Use These Daily Routines of 7 Famous Entrepreneurs To Create Your Own Routine

Use These Daily Routines of 7 Famous Entrepreneurs To Create Your Own Routine

Belle Beth Cooper of Buffer has collected the daily routines of seven extremely famous and successful entrepreneurs so that you may learn to construct a fantastic routine yourself. From Jack Dorsey, founder of Twitter, to Benjamin Franklin: here’s how you can get the most out of your days.

Our daily routines can make a huge difference to how healthy, happy and productive we are. I’ve recently tried adjusting my own routine in the hopes of getting more done and wasting less time in-between tasks or activities.

While it’s important to understand how your own brain works and what routine will suit your body best, I always find it interesting to see what works for others when planning something new for myself.

Amazing routines of 7 successful entrepreneurs

In the hopes of building the best routine I could, I did some research on the daily routines of some of the most successful people I know of. They certainly inspired me to think about different parts of my routine – perhaps they’ll be useful to you as well.

Jack Dorsey, CEO Square & Founder of Twitter

In this video interview with Twitter and Square co-founder, Jack Dorsey, he explains his daily routineas he juggles a full-time role at both companies.

To get everything done, Jack puts in an 8-hour day at each company, every day. Of course, in a recent interview Jack said that he only did this routine for a limited time and today he is more fully focused on Square.

Back then, when he wrote the post however, it meant that he’s doing 16-hour workdays, Monday-Friday. Whether that’s the kind of workday you’re aiming for or not, you’d have to admit it’s impressive that he can fit it in!

The only way to do this is to be very disciplined and very practiced

Jack’s trick in staying productive while putting in such long hours is to theme his days. Each weekday is dedicated to a particular area of the business at both companies. Here’s what his themed week looks like:

Monday: Management and running the company
Tuesday: Product
Wednesday: Marketing and communications, growth
Thursday: Developers and partnerships
Friday: Company culture and recruiting

Jack says this method of theming his days helps him to stay focused even when he’s often interrupted:

There is interruption all the time but I can quickly deal with an interruption and then know that it’s Tuesday, I have product meetings and I need to focus on product stuff.

16-hour days might sound like workaholic territory, but Jack still makes time to disconnect and recharge on the weekends:

Saturday I take off. I hike. And then Sunday is reflections, feedback, strategy and getting ready for the rest of the week.

It’s nice to know that even while working two full-time jobs, it’s possible to get away sometimes and relax. It’s interesting to compare that to the actual origin of the 8 hour work-day, as it can appear quite counter-intuitive at first.

Benjamin Franklin: “Evening question: What good have I done today?”

Benjamin Franklin is known for being keen on self-improvement. He famously detailed a thirteen-week plan to practice important virutes such as cleanliness, temperance, etc. Each day he tracked his progress on a chart.

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Benjamin also set himself a strict daily routine, which included time for sleeping, meals and working, all set for specific times of the day. Unfortuantely, the demands of his printing business made it difficult for him to always stick to his routine, but this image shows how he aimed to spend his time:

benfranklin

     

    One thing that isn’t detailed in this daily routine is habit he adopted later on, which I found really fascinating: a daily “air bath.” Although cold baths were considered beneficial at that time, Benjamin believed that cold water shocked the body too much, and preferred “bathing” in cold air instead:

    I rise early almost every morning, and sit in my chamber without any clothes whatever, half an hour or an hour, according to the season, either reading or writing. This practice is not in the least painful, but on the contrary, agreeable; and if I return to bed afterwards, before I dress myself, as sometimes happens, I make a supplement to my night’s rest, of one or two hours of the most pleasing sleep that can be imagined.

    I’m not always the best sleeper, so I’m tempted to try this and see if I too can have some of “the most pleasing sleep that can be imagined”!

    Evan Williams: “Take the middle of the day off”

    As the founder of high-profile companies like Blogger, Twitter and Medium, you’d probably expect Evan Williams to be at work more than most of us. Particularly in the middle of the day, right? But in fact, Evan takes a break from work in the middle of the day to visit the gym.

    We’ve looked at energy levels before, and how they fluctuate during the day. Everyone’s body is different, so it’s helpful for us to understand how our own energy fluctuations affect our productivity.

    Although Evan used to go to the gym in the mornings, he found that it wasn’t the best natural time for him to be there:

    My focus is usually great first thing in the morning, so going to the gym first is a trade off of very productive time. Instead, I’ve started going mid-morning or late afternoon (especially on days I work late).

    Although Evan’s now leaving the office mid-way through his workday, he’s found that overall it’s been a beneficial change to his routine:

    It feels weird (at first) to leave the office in the middle of the day, but total time spent is nearly the same with higher energy and focus across the board.

    Winston Churchill: “Start the day by working from bed”

    Being Prime Minister is probably one of the busiest lifestyles you can have. Yet, somehow among everything he had to get done, Winston Churchill managed to stick to his daily routinefor years.

    He would wake up around 7:30am every day and spend most of his morning in bed. Here, he had breakfast, read his mail, caught up on all of the national newspapers and dictated to his secretaries.

    Around 11am he got out of bed, washed and took a walk in the garden.

    Lunch went from 1–3:30pm most days, and was usually a full three-course meal with his family and guests. After lunch he would often work again until around 5pm.

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    Being a fan of naps, I’m glad to hear that Churchill took a long one at around 5pm every day—usually for an hour and a half.

    At 8pm he would have dinner—dining again with family and guests. Usually he returned to his study for another hour or so of work after dinner.

    I like how much variety Churchill was able to pack into his days, even though he was working for much of them. That’s definitely something I’d like to get better at!

    Leo Babauta: “Start your day by planning what you need to get done”

    A morning routine can be particularly important to setting up your day in the best way. Leo Babauta of Zen Habits sharedhis schedule when he began experimenting with the best morning routine for him:

    • Wake at 4:30 a.m.
    • Drink water.
    • Set 3 Most Important Things (MITs) for today.
    • Fix lunches for kids and myself.
    • Eat breakfast, read.
    • Exercise (run, bike, swim, strength, or yardwork) or meditate.
    • Shower.
    • Wake wife & kids at 6:30 a.m.

    Leo’s routine is all about starting his day in the best way possible:

    The reason I like having a morning routine is that not only does it instill a sense of purpose, peace and ritual to my day, but it ensures that I’m getting certain things done every morning … namely, my goals.

    You’ll notice that one of Leo’s items is a flexible one: exercise or meditate. On Fridays he meditates, rather than exercising, while every other day he does some exercise in the morning.

    This flexibility is a great way to work in activities that you want to change based on the day. I’ve recently started running, and to keep my routine close to normal on the days I run, I just interchange my running time with my normal afternoon nap time.

    Barack Obama: “Get a head start on tomorrow, tonight”

    Like Winston Churchill, Barak Obama is a fan of sharing meals with his family. He eats breakfast with his wife and daughters every morning before helping to get his daughters ready for school. He reads newspapers and does his exercise (weights and cardio) early in the morning, before hitting the Oval Office around 9am.

    Obama also makes sure to eat dinner with his family, before returning to work—sometimes staying as late as 10pm.

    After his family retires to bed, Obama often stays up working on odds and ends left over from the day. Chief among his nightly responsibilities is leafing through the binder of documents that his staff has asked him to review.

    Having this time alone at night gives him time to catch up on work and get ready for the following day, so he can afford to spend his morning exercising and eating with his family.

    Obama is also very careful to minimize distractions like decision fatigue:

    “I don’t want to make decisions about what I’m eating or wearing,” he told Michael Lewis. “Because I have too many other decisions to make.”

    If anyone’s going to struggle with work/family balance, it would surely be the President of the United States, but he seems to have a solid routine in place that helps fit everything in each day.

    Tim Ferriss: “Keep your routine as flexible as possible”

    Tim Ferriss often gets asked what he does all day long. The thing I love about his routine is that it’s never the same—each day is different, depending on what he has on.

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    He does have some general rules for organizing his schedule, though: Mondays and Fridays are generally off-limits for phone calls from Tim’s assistants, so he has the flexibility to take a long weekend on either side. He usually does general preparation and prioritizing for the week on Mondays, as well as general admin tasks.

    Tim also schedules very few things into his calendar, so that he doesn’t need to stress about multi-tasking to get things done:

    The goal is to spend as much time possible doing what we want by maximizing output in minimal time.

    Tim’s routine is especially flexible, which I find really inspiring:

    I don’t have to do anything in this schedule. I choose to do them because I like them. None of them are financially-driven or unpleasant obligations. If the chance to do something more fun comes up last-minute, I can cancel all of them.

    Who wouldn’t want a schedule like that? It definitely also goes hand in hand with Tim’s counter-intuitive advice on starting a business.

    Our 6 best tips for designing your own routine

    If you’re ready to get started on your own awesome routine, here are some tips to get you started.

    1. A good breakfast can still be fast and easy

    This is a great suggestion from Lifehacker which can help you get your morning routine going. If you struggle to eat breakfast every day because it’s too much effort or takes too long, this one’s for you.

    Preparing your breakfast the night before by getting out the dishes you’ll need or cutting up fruit pieces can save you time the next morning. You might want to opt for a simple meal like cereal to save time and effort as well.

    If something more time-intensive like oatmeal is your thing, you can make breakfast for the whole week in 5 minutes – perfect for a Sunday night before your week starts.

    Here are some other fast, easy breakfast recipes you could try:

    • Dressed-up yogurt
    • Oatmeal muffins
    • No-bake oatmeal breakfast bars
    • Mason jar parfait
    • Frozen fruit smoothie
    • Omelette-in-a-pita

    Do you have another great breakfast recipe that’s easy to make? Share it in the comments below—the more the merrier! This is especially important since breakfast is so tightly connected to higher productivity.

    2. Do creative work for when you’re tired

    Our bodies have built-in clocks that determine the best times for us to eat, sleep, exercise and work. You might not have the flexibility to do everything at the right time for you, but try listening to your body clock as much as you can.

    If you do better creative work at night, for instance, try to put creative tasks off during the day and schedule more admin or analytical tasks for your mornings.

    If you find, like Evan, that exercising is best for you in the middle of the day, you could try doing this during your lunch break or taking a mid-afternoon break from work and hanging back a little later in the evenings.

    3. An alarm to wake you up might not be enough – have one to tell you to go to sleep

    Most of us have alarms to wake us up in the mornings but we all-too-easily stay up later than we plan to. Having an alarm to remind us when it’s bedtime can be a great help in sticking to a regular routine for sleep.

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    In Eric Barker’s experiments with sleep, he found that setting an alarm to tell him when to go to bed was even more effective than one to get him up in the mornings.

    To get you ready to wake up fresh and rested the next day, try simulating natural sleeping patterns as much as possible. An alarm clock like this that simulates sunrise, or even a gentle alarm sound like birds chirping can help you wake up more gently in the morning. Making your bedroom pitch-black and keeping the temperature low (and consistent) can also help with a more restful sleep.

    4. Switch yourself off at night to sleep better – the “zero notifications” method

    We’re pretty fond of hacking and experimenting with our routines at Buffer, but a nightly wind-down routine is one we pay particular attention to. Many of us have found that this makes a big difference to how much—and how well—we sleep.

    Our CEO, Joel, has written about his own routine before, and I really like how he explains his nightly wind-down habits:

    Disengage: An activity to allow total disengagement from the day’s work. For me, this is going for a 20 minute walk every evening at 9:30pm. This is a wind down period, and allows me to evaluate the day’s work, think about the greater challenges, gradually stop thinking about work and reach a state of tiredness.

    Avoid re-engaging: After the activity, go straight to bed. Be sure that all devices are in a separate room to the one you sleep (and slient). Once in bed, do not read books which are related to your work in any way. For me, this means reading fiction.

    You might want to try a walk, like Joel, or some quiet reading time. Other great wind-down activites include meditation, drinking tea, sitting quietly, stretching and taking a bath.

    And since light of any kind, including backlit screens like our computers and phones affect our sleep patterns negatively, try avoiding these for a while before you go to sleep.

    5. Develop a morning routine that you keep on weekends too

    Building up a habitual morning routine can help you to start your day in the best way. This is another one Joel is fond of, and he has a great suggestion for creating a consistent morning routine:

    I certainly believe that allowing imperfection and some slack at the weekend is important, but I personally made the mistake of having a weekend wake up time which was too divergent from my week day wake up time. Only once I started to think about the weekend, I hit a chain of many days of early mornings.

    I love this point especially, because I’m prone to have big sleep-ins and late nights on weekends, which can make my morning routine much harder to get into on a Monday morning.

    6. Track your habits to understand yourself better

    It takes time and effort to track everything you over a day. I recently started tracking my weekday activities and noticed that remembering to track each activity is the hardest part for me.

    Having said that, if you can put in the effort for a few days, you might find the insights you need toimprove your daily routine. Understanding how you live right now can help you to work towards how you want to live.

    With habits especially, it’s good to follow Richard Branson’s advice and start something before you feel ready. It’s one of the most powerful things that has helped him succeed.

    Belle Beth Cooper: Content Crafter at Buffer. Co-founder of Hello Code—creators of Exist . I write about social media, startups, life-hacking and science.

    The Daily Routines of 7 Famous Entrepreneurs and How to Design Your Own Master Routine | Buffer

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    Last Updated on September 17, 2019

    How to Delegate Work Effectively (Step-By-Step Guide)

    How to Delegate Work Effectively (Step-By-Step Guide)

    All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

    To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

    In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

    The Importance of Delegation

    An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

    When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

    Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

    Here’s an example of bad delegation:

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      Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

      The Fear of Delegating Tasks

      Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

      • They may resent the idea that someone else may get the credit for a project.
      • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
      • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
      • They may suspect that it’s simpler and quicker just to do a task themselves.
      • They dislike the idea of letting go of tasks they enjoy doing.
      • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

      Delegation vs Allocation

      Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

      When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

      How to Delegate Work Effectively (A Step-By-Step Guide)

      So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

      1. Know When to Delegate

      By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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      This brief video explains these levels and offers examples of when it’s appropriate to use each one:

      Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

      Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

      When you’re deciding how to delegate work, ask the following questions:

      • Do you have to be in charge of this task, or can someone else pull it off?
      • Does this require your attention to be successful?
      • Will this work help an employee develop their skills?
      • Do you have time to teach someone how to do this job?
      • Do you expect tasks of this nature to recur in the future?

      2. Identify the Best Person for the Job

      You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

      Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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      Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

      You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

      3. Tell and Sell to Get the Member Buy-In

      After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

      When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

      4. Be Clear and Specific About the Work

      It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

      By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

      This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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      5. Support Your Employees

      To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

      Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

      Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

      6. Show Your Appreciation

      During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

      Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

      Bottom Line

      Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

      To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

      Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

      More About Delegation

      Featured photo credit: Freepik via freepik.com

      Reference

      [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
      [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
      [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
      [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
      [5] Leadership Skills Training: Delegation
      [6] Abhinav Jain: Delegation of work vs Allocation of work
      [7] Anthony Donovan: Management Training: Delegating Effectively
      [8] Management 3.0: Practice: Delegation Board
      [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
      [10] Inc.: 6 Ways to Delegate More Effectively
      [11] The Muse: The 10 Rules of Successful Delegation
      [12] Teresa Amabile and Steven Kramer: The Progress Principle

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