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Two Things You Must Do To Become More Productive Now

Two Things You Must Do To Become More Productive Now

Everything in your surrounding, including the a specific group of people, are influencing you in a tremendous way you’re probably not consciously aware of. If you want to “streamline” your life so that you can be more productive, feel better, have better health, nurture a better mindset, and essentially have a happier, more productive life, continue reading this short article. First I’ll go over why it happens, and then I’ll go over what you can do to have a more effective life.

Laws of Success. In the 1900s, there was a book written by a man who interviewed and studied over 500 of the world’s most successful people at that time to find out what set them apart from the rest of the world. It took him 20 years to write the book which he called “Think & Grow Rich”. The authors’ name was Napoleon Hill.

Law of Association. In that book, one of the premise to success was something he called the law of association. Essentially, we are the socio-economical average of the 5 closest people we surround ourselves with. You’ve known this all your life but it was just never said so scientifically. You knew that if you hung around 9 people who smoke, you’d become the 10th. You knew that if you hung around 9 people who drank, you’d become the 10th.

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With that premise in mind, it’s important to begin to really recognize who you surround yourself with and begin to take inventory of 2 areas of your life: your surroundings & your associations.

Fundamentals Of Presuppositions. We naturally base and compare our thinking with other people. This could also be called a “Reference Group” – a group which you reference your thinking with.

Remember, language is a reflection of our neurology. In the same way that our body language is a reflection of how we feel (our emotions), language is an expression of our neurology and vice versa. We already have the syntax of language in our minds and it’s up to the existing neuro-connections in our minds that will present itself through our vocal communication.

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Just the same as rich people think differently than poor people and healthy people think differently from unhealthy people… the key difference-maker is thinking.

Our thoughts and our language are based on our foundational beliefs. Anytime you hear someone’s communication and you agree with them either automatically or consciously, you, unconscious to your awareness, buy their beliefs through accepting the presuppositions of that statement. It becomes scary when the beliefs are fundamentally wrong. 

Changing Internal Mindsets Through External Surroundings. What you see everyday is constantly shaping your thinking. Haven’t you ever noticed, when your environment is clean and organized, you’re more motivated to accomplish things and when it’s cluttery, your mind also feels cluttered?

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One advice I would give recently separated couples is to get away from their current environment (their apartment or any living area they’ve shared with their partner). Have you ever heard a song where upon hearing that song, your mind takes you all the way back to the moment you first heard it and you see the sights you saw, the feel the same feeling you felt, and maybe even heard the same sounds you’ve heard? This is a neurological process called anchoring and we anchor emotions with things (e.g. that specific couch will always remind you of that moment with that person, or that specific picture frame that will remind you of that special moment with that person, etc.)

If you’re trying to lose weight and you have cookies in your cupboard, anytime you open that cupboard, you’ll be reminded of how delicious those cookies are and will probably say, “Well, I’ll eat a couple pieces. It’ll do no harm.” On the other hand, if you craft your environment so that it’s conducive to your goal (get rid of that cookie), then it can almost be inevitable that you accomplish what you want.

Two Steps To A More Effective Life

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Craft Your Surroundings.

Align your surroundings with your goal. Get rid of the clutter and things that you don’t need. Get rid of the old stuff you’ve forgotten about. Clean your environment. Have an organized plan or structure as to how you’ll prioritize your activities towards ultimately your goal. Include motivational items such as computer wallpapers that motivate you or portraits that inspire you.

Limited Association and Expanded Association. 

Take inventory of the closest people to you. Take those five special spots and make it so they all add value in your life whether they motivate you, inspire you, teach you, mentor you, love you unconditionally, support you, or help you. If you have negative, toxic people in those spots, get rid of them. Soon enough, you will attract better people into your life and in turn will make you happier, become more productive, and have a more effective life.

Featured photo credit: Doubling Your Productivity by iBSSR via farm9.staticflickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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