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Successful Public Speakers Never Say These 7 Things

Successful Public Speakers Never Say These 7 Things

It takes a lot of guts and an unbelievable desire to pursue your passion to be a successful public speaker. You have to be comfortable enough to be in your “zone”; but you also have to be competent enough to illustrate your confidence and expertise on the topic you’re talking about.

As with all things, successful public speakers aren’t born–they’re made from scratch, beaten up verbally, mocked endlessly and criticized harshly until they’re shaped appropriately.

Now, let’s take an innovative approach to public speaking training. Instead of outlining the phrases that you should say, I’m going to tell you the phrases that you should avoid. After all, it’s easier to remember the things that you should avoid, don’t you think so?

Let’s start:

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1. “Oh, I apologize for that.”

If you’ve already moved over to the next slide and a participant tells you to go back because they haven’t really understood it, don’t say, “I’m sorry!” Instead, smile and say, “It’ll be my pleasure to discuss this with you.”

When you’re invited to be a guest speaker, the organizer values you and trusts your authority on the topic. As a result, these attendees believe you’re the expert in the matter. You should exude an aura of confidence. Saying you’re sorry is only acceptable if you’ve offended anyone. Otherwise, don’t say it. It makes you seem apologetic and insecure. Who says they’re sorry when they haven’t really done anything wrong?

2. “My voice is soft today because I’m exhausted.”

You’re human. All of the attendees know that you’re not a robot, so, of course you’re prone to over-fatigue and illness. But remember, all of these participants are also humans who are equally susceptible. They paid with their time and money in order to listen to an expert who is at the top of his game, so you’re still expected to go on with the show.

You’re free to whine and mope around in bed after your speech. But, before that, don’t complain while talking about your topic–it gives off a negative energy that you may pass on to your audience.

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3. “I’m not sure about that.”

If you’re not sure about something, why are you presenting it in the first place? To spread confusion? To make your audience doubt your credibility? When in doubt, don’t mention it anymore. Let’s face it: if you were planning on presenting a certain statement, you should have exerted an effort to confirm its validity.

If someone asks a question about something that you’re not familiar with, don’t give a half-hearted answer and then say that you’re not sure. Instead you should say, “That’s a good question that warrants an even better answer. So, if we could exchange contacts later, I’d love to get back to you on this after I do some extensive research on this matter.”

4. “Let’s not go back anymore.”

Your aim is to make the audience understand the subject matter. If they don’t comprehend and they want to go back, it’s your responsibility to explain it to them. Respect their time, but also respect their willingness to learn.

5. “I’ll make this fast.”

Successful public speakers are known to take their time in encouraging their listeners to ask questions. They are really interested in the process of learning and teaching, and they don’t think of their seminars as marathons. Instead, they are similar to walks in the park or jogging leisurely around the neighborhood.

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Learning is a process that requires patience. If you’re speaking about something, don’t just focus on being heard–focus on being understood

6. “You weren’t listening, were you?”

You’re not a babysitter to a bunch of toddlers. Saying this in public is tantamount to accusing them of misbehaving.

You are a professional public speaker who has been invited to talk to colleagues. You need to give them the same respect that you want to get from them.

7. “I’m a pile of nerves right now.”

We all know that public speaking makes some people nervous, but announcing it to the public is just re-affirming that fact. In fact, if you constantly repeat this, your audience may doubt you and feel like you are not experienced enough. They may not pay attention to you anymore. Don’t say you’re nervous, as it may also freak you out and knock you out of your game. Instead, say, “I’m so excited to be here. We’re all going to learn from each other,” and smile genuinely.

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Which of these have you heard from a speaker before? How did you feel after hearing it?

Featured photo credit: sw_UNForumSeattle_cs8267.jpg/jppi via cdn.morguefile.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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