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Incredible Productivity Advice Given By 21 Successful Young Entrepreneurs

Incredible Productivity Advice Given By 21 Successful Young Entrepreneurs

If you want to be a successful entrepreneur (or successful at anything) you have to know how to get stuff done. These 21 successful young entrepreneurs shared their best productivity advice.

1. Schedule tasks like college classes

michaelpomposello

    Michael Pomposello, 24-year-old founder of Influencer Connect, says you should schedule your tasks on your calendar, during set times just like college classes.

    “A task I estimate will take 15 minutes to complete will usually be done in 10 or 15 since I am focused on getting that done during the set time. Without setting a deadline I may wander and do other things causing this one task to take 30 or even 45 minutes.”

    2. Delete it, don’t reschedule it

    omer

      Omer Perchik, 30-year-old founder of Any.do, says you should be realistic about what is important and realistic to get done.

      “When you find yourself constantly rescheduling something, you need to ask whether it actually *needs* to be on your task list. The most successful people really know how to focus on their priorities, so they’re comfortable with deleting tasks that aren’t highly relevant. “

      3. Avoid distractions

      shannon

        Shannon Palme, 28-year-old founder of Shannon Palme Web & Graphic Design, says you have to avoid distractions at all cost.

        “It’s really tempting when you’re acting as your own boss to visit time-sucking websites like Facebook and Reddit, and what you might intend as a 10 minute break can easily turn into losing hours of valuable work time. I use a free extension for Chrome called Block Site, so that I’m not able to visit websites that distract me while I’m working.”

        4. Never ever answer the phone

        paularizzo

          Paula Rizzo, 34-year-old founder of listproducer.com, says you should never ever pick up the phone unless you are expecting the call.

          “Never, ever answer your phone. Not unless the person on the other line has an appointment to talk to you right at that moment. This will cut down on distractions and derailing your day!”

          5. Stay on top of your health

          13th

            Selena Narayanasamy, 29-year-old founder of Orthris, says you have to take care of your health.

            “You have to build in time to workout and manage your health. A typical day for me involves a set number of working hours, time to actually make or grab something healthy to eat, and I schedule in (yes, actually schedule in) my workout hours. Even though I’m working less, I have a higher output and I’m more responsive and helpful to my clients.”

            6. Have a morning brain purge

            jayclouse

              Jay Clouse, 23-year-old COO of Tixers, says you should dump everything out of your mind first thing in the morning.

              “For the first 1-1.5 hours of my day, my brain is not prepared to start work. I work out every day, so I can order my thoughts while I work out, and also knock off one of my daily needs. This prevents me from trying to “end” work early to get to the gym, because it’s already done.”

              7. Create a sustainable routine

              seand

                Sean Dudayev, 24-year-old Founder of InsureChance, says you should have a daily routine that you can stick to.

                “When building a company it’s easy to get caught up in a fast paced, energy drink, fast food fueled nights turning into mornings work hours. However that is simply not sustainable in the long run. Eventually you will experience a burn out that makes every mole hill seem like a mountain. The fix to this is establishing a routine daily to make sure you hit on all the things that will create long term, sustainable progress. I was able to do this without sacrificing work ethic, which is a fear for most young entrepreneurs. “

                8. Always set deadlines

                Tyler

                  Tyler Brewer, 24-year-old founder of co-creator of Spontivity, says you should have a deadline for everything.

                  “Whether it’s making a decision, writing a blog, or completing a task, everything needs a deadline. Entrepreneurs are inundated with a variety of tasks everyday and being efficient was something I was terrible at before I started setting a deadline for everything I did. Decisions need to be made promptly and setting deadlines helps those decisions get made. “

                  9. Set a specific time of the day to check email

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                  jenelle

                    Jenelle Augustin, 25-year-old founder of RESTore Silk, says you have to set aside only one specific time each day for email.

                    “Set a specific time of day to check email to avoid distractions. If I do not need to be on the Internet, I put my devices on airplane mode until my task is finished. I learned this out of necessity to keep myself from getting distracted so easily.”

                    10. Turn off email notifications

                    marc

                      Marc Guberti, 16-year-old co-founder of Teenager Entrepreneur, says you don’t need to be interrupted every time you get an email.

                      “Each time I saw the new email notification, I always felt obliged to see what that message was. Each time you look at your inbox, you are losing valuable time. When I am working on creating a product, I remove the mail icon from my Mac’s home screen. That way, I am not even tempted to look at my inbox since I cannot see it.”

                      11. Batch your tasks

                      Tiffany Mason 060114 - 004

                        Tiffany Mason, 24-year-old founder of Mason Coaching and Consulting, says you should batch your tasks.

                        “I discovered this tip after listening to an audio from motivational speaker, Brian Tracy. He recommends that you should batch your tasks. For example, check and respond to emails all at once. Make your phone calls all at once.This saves you a lot of time. I check my email once a day at 1pm and I make my phone calls once a day at 2pm.”

                        12. Create a weekly strategy document

                        Parks_Picture

                          Jason Parks, 26-year-old Owner of The Media Captain, says you should create a strategy before beginning every week.

                          “Each week on Sunday morning, I sit down for 60-90 minutes and make a strategy document for what I want to accomplish for the upcoming workweek. I am able to create a to-do list but more importantly, I come up with proactive ideas for the company. The key to success for this strategy document is having a clear mind. “

                          13. Get to inbox zero every day

                          seanbutler

                            Sean Butler, 25-year-old founding member of LeanBox, says you should clear out your inbox every day.

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                            “There is a tremendous amount of additional data to manage, and I work from our headquarters, our operations center, and remotely. I like to work from desktop computers, so I have a different computer at each space and a tablet that I use remotely. The only way to manage everything without losing my mind and sleep is by keeping my email inbox to zero at the end of every day.”

                            14. Do the one thing that would make you satisfied with your day

                            Greg-Archbald

                              Greg Archbald, 29-year-old founder of GreaseBook, says you should identify what would make your day a success.

                              “Ask yourself, “what’s the one thing I could accomplish today that would make me satisfied with my day?” Now, block out at 2-3 hours to focus on that one, stinking item. Let the rest of the urgent BS fade to the background.”

                              15. Prioritize

                              eagan

                                Matthew Eagan, 30-year-old CEO of imagefreedom, says you must prioritize your tasks by what will get you results.

                                “Prioritize the things that must happen without forgetting the things that should happen as those always seem to be the biggest revenue generators.”

                                16. Use the Pomodoro Technique

                                Shaun Walker_HEROfarm

                                  Shaun Walker, 30-year-old cofounder of HEROFarm, recommends using the Pomodoro Technique to improve your energy level.

                                  “Follow the Pomodoro Technique, and move around at least once an hour to get the blood flowing.”

                                  There are five basic steps to implementing the technique:

                                  1. Decide on the task to be done
                                  2. Set the Pomodoro timer to *n* minutes (traditionally 25)
                                  3. Work on the task until the timer rings; record with an *x*
                                  4. Take a short break (3–5 minutes)
                                  5. After four Pomodori, take a longer break (15–30 minutes)

                                  17. Run every task through an impact vs. effort analysis

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                                  dziabiak-1-2

                                    Joshua Dziabiak, 27-year-old founder of The Zebra, says you have to understand the amount of impact a task will have relative to the amount of effort it takes.

                                    “As an entrepreneur, you have to make peace with the fact that your to-do list is never going to be truly complete. I’ve found that it’s less important for me to get every single thing on my list completed, and more important for me to instead fully tackle the things that immediately move the needle. By constantly asking yourself which tasks require the least effort but yield the most impact, you will move faster toward your larger goal. “

                                    18. Never, ever procrastinate

                                    VincentDolliole

                                      Vincent Dolliole Jr., 19-year-old fashion blogger, warns that procrastination will steal your life away if you let it.

                                      “So many people my age and younger let procrastination get the best of them. When I don’t feel like doing something I just ask myself this question: “If procrastination was a thief who was blatantly and continually stealing money from me, would I continue to let him do it?” Asking myself that question is usually enough give me a massive surge of motivation.”

                                      19. Work even when you don’t feel like it

                                      codym

                                        Cody McClain

                                        , 24-year-old founder of WireFuseMedia, says you still have to do the stuff you don’t want to do.

                                        “As an entrepreneur for 10 years now, I’ve learned that you have to do things even if you don’t feel like it. There is nobody above you forcing you to do the difficult parts. At some point I realized this is not school anymore and there is no teacher giving me an assignment that is due next week. Part of becoming an entrepreneur is realizing there is never a right time to do the things you need to do in order to move the business forward.”

                                        20. Journal daily, even when it seems like there’s no time

                                        annad-682x1024

                                          Anna DiTommaso, 25-year-old founder of Creative80, says you should journal every single day no matter what.

                                          “Writing is a way to help process things. It clears your mind of thoughts that would otherwise sap your energy and provides a sounding board for ideas. That’s important when you work alone. It also gives you a point of reference for when you fall on tough times and want to find your way back to good. When I write on a daily basis, I am much more productive and hold myself to much higher standards. Even when I am working a 14 hour day, I realize the necessity of writing.”

                                          21. Set fun activities outside of work

                                          timhalberg

                                            Tim Halberg, 34-year-old founder of Tim Halberg Photography, says you should schedule fun activities outside work to motivate you to finish on time.

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                                            “Schedule activities outside of work, like a round of golf in the afternoon. I’ve found this forces me to get my work done in time to get out the door. It’s funny how much you can get done when presented with a hard deadline. I discovered this by taking a two week backpacking trip and realizing my business was caught up before I left and that nothing died while I was gone. I decided I needed to recreate this as a normal piece of my weekly schedule.”

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                                            Last Updated on February 17, 2021

                                            50 Ways to Increase Productivity and Achieve More in Less Time

                                            50 Ways to Increase Productivity and Achieve More in Less Time

                                            If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

                                            No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

                                            Here are 50 ways to increase productivity and add hours to your day.

                                            1. Set a Timer

                                            Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

                                            In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

                                            2. Eliminate All Distractions

                                            Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

                                            You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

                                            3. Listen to Music That Boosts Productivity

                                            Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

                                            Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

                                            Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

                                            4. Find Meaning in What You Do (And Love What You Do)

                                            Enjoying what you do is the ultimate way to increase your productivity.

                                            If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

                                            5. Prioritize your tasks ahead of time.

                                            By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

                                            Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

                                            6. Batch Similar Tasks into a Single Batch.

                                            Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

                                            7. Complete Your Most Dreaded Tasks First Thing in the Morning.

                                            Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

                                            Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

                                            Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

                                            8. Reward Yourself for Finishing a Big Task

                                            To stay motivated for whatever you do, reward yourself every now and then.

                                            Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

                                            Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

                                            9. Don’t Multitask

                                            Research has shown that multitasking is not productive. If you think you can multitask, think again.

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                                            For optimum productivity, focus on one thing at a time.

                                            10. Step Away from the Computer

                                            The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

                                            I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

                                            11. Use Focus Tools

                                            Make good use of apps and technology to help you remove distractions.

                                            Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

                                            Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

                                            12. Just Start

                                            Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

                                            Once you get going, you will quickly get into a rhythm that could last for hours.

                                            13. Find out Your Productive Hours

                                            Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

                                            Find out when your prime time is for productivity and optimize your work schedule accordingly.

                                            14. Keep a Notebook and Pen on Hand at All Times

                                            This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

                                            15. Write a Blog to Chronicle Your Own Personal Development and Achievements

                                            The blog keeps you accountable and always working towards self improvement and personal growth.

                                            When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

                                            And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

                                            16. Write out a To-Do-List Each Day

                                            I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

                                            Make sure you don’t make any of these common to-do-list mistakes!

                                            17. Write Your Most Important Tasks and To-Dos on a Calendar.

                                            The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

                                            Learn here How to Use a Calendar to Create Time and Space.

                                            18. Reflect on Your Productivity Constantly

                                            As you go throughout your day, repeatedly ask yourself:

                                            “Am I currently making the best possible use of my time?”

                                            This one simple question can be an excellent boost to your productivity.

                                            19. Get up Early Before Anyone Else

                                            I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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                                            Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

                                            20. Get Plenty of Sleep

                                            When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

                                            Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

                                            21. Exercise

                                            Research has shown that midday exercise boosts productivity and morale in the workplace.

                                            Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

                                            Here I have some exercises recommendations for you:

                                            22. Outsource as Much as Possible

                                            If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

                                            Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

                                            23. Set Some Exciting Goals

                                            Without worthy goals, you will never be motivated to get things done.

                                            Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

                                            24. Tell Other People About Your Goals

                                            When you tell others about your goals, you will instantly be held accountable.

                                            25. Listen to Podcasts

                                            Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

                                            Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

                                            Some recommendations for you: 11 Podcasts To Inspire Yourself

                                            26. Read David Allen’s best-selling book Getting Things Done

                                            This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

                                            Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

                                            27. Learn to Speed Read

                                            When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

                                            You can also make use of the app OutRead to help speed up your reading speed!

                                            28. Learn to Skip When You Read

                                            When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

                                            Learn how to make it work here: How to Read 10X Faster and Retain More

                                            29. Focus on Result-Oriented Activities

                                            Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

                                            We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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                                            30. Take a Break

                                            You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

                                            31. Start a Polyphasic Sleep Schedule

                                            What is polyphasic sleep?

                                            Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

                                            While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

                                            32. Learn to Say “No”.

                                            We can’t do everything and therefore we must learn when to say no in order to save our sanity.

                                            Learn the Gentle Art of Saying No from Leo Babauta.

                                            33. Go on an Information Diet

                                            Most of the world lives on information overload. We must eliminate mindless Internet surfing.

                                            Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

                                            The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

                                            34. Organize Your Office

                                            The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

                                            Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

                                            35. Find a Mentor

                                            By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

                                            A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

                                            36. Learn Keyboard Shortcuts

                                            With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

                                            When you use keyboard shortcut, you gain 64 hours every year!

                                            Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

                                            Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

                                            37. Improve Your Typing Speed to Save Time

                                            Do you know you can save 21 days per year just by typing fast?

                                            You don’t really need to take some serious courses to type faster, try these typing games online:

                                            38. Work from Home and Avoid the Daily Commute

                                            If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

                                            Take a look at these tips to help you stay productive while working from home:

                                            How to Work from Home and Stay Ultra-Productive

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                                            39. Get Rid of Time Wasters

                                            Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

                                            Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

                                            40. Plan Your Meals in Advance

                                            Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

                                            Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

                                            41. Cook Your Meals in Bulk

                                            When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

                                            Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

                                            42. Protect Yourself from Unnecessary Phone Time with Caller ID

                                            The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

                                            Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

                                            43. Take Shorter Showers

                                            This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

                                            44. Save the Trips to Bank by Taking Direct Deposit

                                            Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

                                            45. Auto Pay Your Bills

                                            How many times have you been worried about whether you missed the bills deadline?

                                            Auto paying your bills will save you time and eliminate late fees and increased interest rates.

                                            46. Shop Online

                                            Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

                                            47. Speed up your Internet With a Broadband Connection

                                            Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

                                            If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

                                            48. Keep up the Speed of Your Computer

                                            If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

                                            Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

                                            49. Turn off the TV

                                            The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

                                            For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

                                            Turn off the TV and you are sure to get more out of life.

                                            50. Use a Tivo or DVR

                                            This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

                                            So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

                                            More Time Management Tips

                                            Featured photo credit: Pexels via pexels.com

                                            Reference

                                            [1] Medical News Today: What is biphasic and polyphasic sleep?

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