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How To Work Faster And Smarter

How To Work Faster And Smarter

As the old saying goes, “work smarter, not harder.” But what does that really mean? When there are deadlines looming, bosses looking over your shoulder, and clients ready to launch, how do you stay focused, and get everything done efficiently? How do you produce effective results, even when you’re under the gun?

Sometimes we know what to do, but we get distracted, or over-commit, only adding more onto our already full to-do lists. Everything soon feels like a priority, and it is unclear where to start and when to take a break. Going at that rate, burnout, sickness, and exhaustion occur, and then we are useless and can’t get anything done.

It will take will power, fortitude, and laser sharp focus to work more efficiently, but avoiding time-wasters can leave you with more time to enjoy the fruits of your labor. These 10 things will help you to work faster AND smarter:

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1. Structure

Planning, using productivity tools, and scheduling tasks on your calendar can help. Set yourself up to win by breaking tasks down into manageable chunks, so you can know what is most important to do first, and still have time to take care of yourself, such as eating well, exercising, relaxing, etc. Without self-care, you lose efficiency due to being overworked.

2. Don’t multi-task

There is an illusion that doing many things at once is productive. Instead, it leaves you half-focused, and constantly switching gears. You may have a sense that nothing ever really gets complete this way. Set a timer, and work in 90-minute increments. Focus on that one task either for 90 minutes, or until it is complete. Then, take a break, and move on.

3. Urgent doesn’t necessarily mean important

What someone else thinks is urgent can create a sense of people-pleasing induced panic. If you know it is not important, then prioritize, and do what is most important first instead. You know best how to set your priorities and get your work done. So listen to yourself.

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4. Turn it off

Power down those phones, turn off notifications. Set up an autoresponder if you need to, but disconnect in order to avoid distractions. You will get more done, if you focus only at the task at hand and answer to all missd calls and notifications once you’re done.

5. Take breaks

Get up. Move around. Shake it out. Eyestrain and headaches can happen if you look at a computer screen for too long. Get outside for a quick stroll and come back feeling refreshed and energized.

6. Closed door policy

Hunker down and hibernate. People popping in and out of your office creates stops and starts in your productivity and you have to keep starting over again each time. Create true office hours and stick to them.

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7. The eye is on the prize

Keep the end in mind – the big picture. Focus on how great it will feel to accomplish the task. You are on your way if you are taking action. Staying focused on the end result can remind you of the big picture, so that unimportant pieces, or your perfectionism, can’t stop you from getting it done.

8. Celebrate the little victories

Projects take many steps until completion. Break down your project into these steps, and then do a little happy dance each time you complete a step. Rather than beating yourself up for what you haven’t done yet, taking time to pat yourself on the back as you go along, can give you the confidence to see it through to the end.

9. Say “no”

Don’t over-commit: When you are already on a tight deadline, don’t take on anything else. Put a moratorium on saying “yes,” to anything new until you complete this project. Don’t leave people hanging, but say you will contact them when you are finished. Stepping outside of the task at hand has you lose focus, and makes you feel overwhelmed and scattered.

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10. Stop saying “I’m so busy”

It is complaining, and complaining only makes you  – and everyone around you – feel worse. Instead of saying “I’m so busy”, say “I have already come so much closer to my goal”. This will encourage you to keep going.

Featured photo credit: VIKTOR HANACEK via picjumbo.com

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Bridget Baker

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Last Updated on January 21, 2020

What Is Creativity? We All Have It, and Need It

What Is Creativity? We All Have It, and Need It

Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

Can I Be Creative?

The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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How Creativity Works

Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

What Really Is Creativity?

Creativity Needs an Intention

Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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Creativity Is a Skill

At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

Start Connecting the Dots

Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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Featured photo credit: rawpixel via unsplash.com

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