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How To Work Faster And Smarter

How To Work Faster And Smarter

Do you want to work faster and smarter? It can seem like an impossible task when your to-do list is as long as your arm and the work is still piling up, but the reality is that often the common methods we choose when working are not the most productive ones.

Check out 10 tips to help you to work smarter and faster.

1. Avoid Multitasking

Although a small amount of people are great at multitasking, for most people multitasking just reduces efficiency. Doing two tasks at once means you’re more likely to make little mistakes, as your brain is jumping from task to task. Focus on one task and fully complete it before moving on to the next one to produce better quality work in the same amount of time – or less!

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2. Turn Off Your Non-Essential Technology

Nowadays technology is a huge part of most people’s working day, but it can really slow you down. When are you most productive during your working day? Whether it is first thing in the morning or early in the afternoon, schedule two hours to put your phone on silent and switch off your email notifications.
You can ring and email people back once the time is over, but during that time you will work faster because you chose to only focus on your work.

3. Shut The Door While You Work

Many companies have an open door policy at work to encourage openness. However, if you want to work faster, close your door for at least a few hours during the day. Interruptions and distractions are much more likely to happen if the door is open, so cut out the temptation if you want to have an extra productive day.

4. Create A Personalized Structure

Most people tend to work faster and smarter if they have a structure. Remember that everyone is different; something that works well for your boss may not work as well for you.

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Think about when you are at your most productive, and try to plan your working day around that time. Remember to plan responding to calls and emails, too; most people simply do this throughout the day, slowing down their work and making themselves less efficient.

5. Set A Finish Time

If you know you will be leaving the office at 6, it will help you work more efficiently until then. Knowing you have a deadline will help you to prioritize tasks, as well as making you less likely to procrastinate.

6. Pre-Plan Breaks

Taking short breaks helps you to stay focused so that you work faster and smarter. If you don’t schedule them into your day, you can end up taking breaks that are too long, or not taking any at all, which can result in you becoming stressed or working to a lower standard.
Try to spend your break productively – stretch your legs and make a cup of tea, rather than logging onto Facebook.

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7. Remember Some Tasks Are More Important Than Others

Many people feel like they have put too much effort into a meaningless task at work at least once. Try to remember this when you decide how important each of your jobs are; some are career-changing and some will never be noticed.

If a task only takes 10 minutes, don’t try to make it amazing and spend half an hour on it – it won’t become any more important. Instead, focus on the tasks that you know matter.

8. Set A Bedtime And Keep To It

As well as a work schedule, having a sleep schedule for the days you work will help you to work faster and smarter. You will work more efficiently if you have slept well, so set a bed time that means you get enough sleep, and turn off the internet on your phone so you stick to it.

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9. Keep Your Desk And Laptop Clutter Free

The less clutter you have, the less stress you will feel. This especially applies to work when your stress levels are often higher. Keep a clear desktop and desk to make it easier for you to find anything you need, so you don’t have to waste time and you can keep a clear head.

10. Make Sure You Have Everything You Need

Planning ahead and making sure you have everything you need will help to save you time and help you to work faster. Before you start your working day, make sure your phone and laptop are charged, and that you have all of the equipment you need. Having to look for a pencil, or charge your laptop could take quarter of an hour out of your day, and you may struggle to refocus on work afterwards.

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Amy Johnson

Amy is a writer who blogs about relationships and lifestyle advice.

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Last Updated on October 16, 2019

Invaluable Lessons You Can Learn From Your Mistakes

Invaluable Lessons You Can Learn From Your Mistakes

Do you like making mistakes?

I certainly don’t.

Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

Perhaps there is a way to think of them differently and see their benefits.

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Why Mistakes Feel Dangerous

Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

  • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
  • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
  • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
  • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

Why We Can’t Avoid Making Mistakes

Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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Lessons Learned from Making Mistakes

Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

Here is a list of ways to harness the mistakes you make for your benefit.

  1. Point us to something we did not know.
  2. Reveal a nuance we missed.
  3. Deepen our knowledge.
  4. Tell us something about our skill levels.
  5. Help us see what matters and what does not.
  6. Inform us more about our values.
  7. Teach us more about others.
  8. Let us recognize changing circumstances.
  9. Show us when someone else has changed.
  10. Keep us connected to what works and what doesn’t work.
  11. Remind us of our humanity.
  12. Spur us to want to better work which helps us all.
  13. Promote compassion for ourselves and others.
  14. Teach us to value forgiveness.
  15. Help us to pace ourselves better.
  16. Invite us to better choices.
  17. Can teach us how to experiment.
  18. Can reveal a new insight.
  19. Can suggest new options we had not considered.
  20. Can serve as a warning.
  21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
  22. Point out structural problems in our lives.
  23. Prompt us to learn more about ourselves.
  24. Remind us how we are like others.
  25. Make us more humble.
  26. Help us rectify injustices in our lives.
  27. Show us where to create more balance in our lives.
  28. Tell us when the time to move on has occurred.
  29. Reveal where our passion is and where it is not.
  30. Expose our true feelings.
  31. Bring out problems in a relationship.
  32. Can be a red flag for our misjudgments.
  33. Point us in a more creative direction.
  34. Show us when we are not listening.
  35. Wake us up to our authentic selves.
  36. Can create distance with someone else.
  37. Slow us down when we need to.
  38. Can hasten change.
  39. Reveal our blind spots.
  40. Are the invisible made visible.

Reframe Reality to Handle Mistakes More Easily

The secret to handling mistakes is to:

  • Expect them as part of the process of growth and development.
  • Have an experimental mindset.
  • Think in evolutional rather than fixed terms.

When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

Handling mistakes well can help you relax and enjoy all aspects of life more.

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Featured photo credit: Sarah Kilian via unsplash.com

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