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How To Work Faster And Smarter

How To Work Faster And Smarter

Do you want to work faster and smarter? It can seem like an impossible task when your to-do list is as long as your arm and the work is still piling up, but the reality is that often the common methods we choose when working are not the most productive ones.

Check out 10 tips to help you to work smarter and faster.

1. Avoid Multitasking

Although a small amount of people are great at multitasking, for most people multitasking just reduces efficiency. Doing two tasks at once means you’re more likely to make little mistakes, as your brain is jumping from task to task. Focus on one task and fully complete it before moving on to the next one to produce better quality work in the same amount of time – or less!

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2. Turn Off Your Non-Essential Technology

Nowadays technology is a huge part of most people’s working day, but it can really slow you down. When are you most productive during your working day? Whether it is first thing in the morning or early in the afternoon, schedule two hours to put your phone on silent and switch off your email notifications.
You can ring and email people back once the time is over, but during that time you will work faster because you chose to only focus on your work.

3. Shut The Door While You Work

Many companies have an open door policy at work to encourage openness. However, if you want to work faster, close your door for at least a few hours during the day. Interruptions and distractions are much more likely to happen if the door is open, so cut out the temptation if you want to have an extra productive day.

4. Create A Personalized Structure

Most people tend to work faster and smarter if they have a structure. Remember that everyone is different; something that works well for your boss may not work as well for you.

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Think about when you are at your most productive, and try to plan your working day around that time. Remember to plan responding to calls and emails, too; most people simply do this throughout the day, slowing down their work and making themselves less efficient.

5. Set A Finish Time

If you know you will be leaving the office at 6, it will help you work more efficiently until then. Knowing you have a deadline will help you to prioritize tasks, as well as making you less likely to procrastinate.

6. Pre-Plan Breaks

Taking short breaks helps you to stay focused so that you work faster and smarter. If you don’t schedule them into your day, you can end up taking breaks that are too long, or not taking any at all, which can result in you becoming stressed or working to a lower standard.
Try to spend your break productively – stretch your legs and make a cup of tea, rather than logging onto Facebook.

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7. Remember Some Tasks Are More Important Than Others

Many people feel like they have put too much effort into a meaningless task at work at least once. Try to remember this when you decide how important each of your jobs are; some are career-changing and some will never be noticed.

If a task only takes 10 minutes, don’t try to make it amazing and spend half an hour on it – it won’t become any more important. Instead, focus on the tasks that you know matter.

8. Set A Bedtime And Keep To It

As well as a work schedule, having a sleep schedule for the days you work will help you to work faster and smarter. You will work more efficiently if you have slept well, so set a bed time that means you get enough sleep, and turn off the internet on your phone so you stick to it.

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9. Keep Your Desk And Laptop Clutter Free

The less clutter you have, the less stress you will feel. This especially applies to work when your stress levels are often higher. Keep a clear desktop and desk to make it easier for you to find anything you need, so you don’t have to waste time and you can keep a clear head.

10. Make Sure You Have Everything You Need

Planning ahead and making sure you have everything you need will help to save you time and help you to work faster. Before you start your working day, make sure your phone and laptop are charged, and that you have all of the equipment you need. Having to look for a pencil, or charge your laptop could take quarter of an hour out of your day, and you may struggle to refocus on work afterwards.

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Amy Johnson

Amy is a writer who blogs about relationships and lifestyle advice.

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Last Updated on May 26, 2020

Top 10 Reasons Why People Don’t Reach Their Goals

Top 10 Reasons Why People Don’t Reach Their Goals

With everything that happens around us, it is sometimes difficult to reach our goals. This is compounded if you have any of the reasons on the list below.

Luckily, in addition to the top 10 reasons why people don’t reach their goals, I’ve included a quick fix for each of them. So let’s get to it.

1. Creating Vague Goals

When you don’t know where you are going, it is really hard to get there. Many people set themselves up for failure when they set goals that are unclear. “I want to lose weight” sounds like a great goal but the people who set this kind of goal will never reach it. It is not because the people are not motivated or disciplined but because the goal is too general. Do you want to lose 5 lbs or 50 lbs?

Quick Fix:  Set SMART goals by being Specific, making sure they are Measurable, Achievable and Realistic, and last but not least — give yourself a Time deadline. If you want to go one step further, you may want to read The Missing Letter in Your Smart Goals.

2. Lacking a Higher Purpose

Goals can be set on any topic imaginable but if you don’t have a higher purpose, it makes it is easy to give up once the initial motivation and excitement wears off. Understanding how your goal is relevant to you allows you to persevere even when the going gets tough.

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Quick Fix: When setting your SMART goal, ask yourself how the goal is relevant to your life and what you want to achieve.

3. Procrastinating

Even when you have SMART goals that are relevant to your purpose, if you don’t get started, you’ll never achieve your goal. One of the most dangerous phrases is “I’ll do it later.”

Quick Fix: Make sure the goal has been broken down into manageable pieces and then start right away. Here are 11 Practical Ways to Stop Procrastination.

4. Not Taking Responsibility

Things will go wrong. That’s a fact of life. When something comes up and you don’t achieve your goal, who do you blame? Your boss who kept you at work late so you couldn’t work on your book or maybe the horrible weather that stopped you from going to the gym. If it’s not your fault, there is nothing you can do, right?

Quick Fix: Own up to not reaching your goals. When you take responsibility, you’ll become resourceful knowing that you have control over the attainment of your goals.

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5. Listening to People Who Discourage You

When you go for your goals, especially the big ones that really count and fit in with your purpose in life, it is inevitable that people will discourage you. There are many reasons for this: concern, jealousy, ignorance, etc. How many goals have already been given up on because other people decided they were not worth pursuing?

Quick Fix: This one is easy. As long as you know the purpose for your goal, ignore the naysayers. You can take what they are saying into consideration but make sure you make the final choice.

6. Starting Too Many Projects

I’m a starter. That sounds like a good thing but not when you start too many things, you don’t end up finishing many of them. This usually stems from the fear of missing out (FOMO) or being someone who has many ideas.

Quick Fix: Understand that you have a limited amount of time and that you can’t do everything. To deal with FOMO, realize that by not finishing, you are missing out on all the opportunities that open up when you finish the projects you are working on.

7. Being Negative

If you think you’re not going to make it, then you’re probably not going to make it. If you don’t believe you’re going to reach your goal, then when you fail, it is expected which makes it easy to stop trying. When you are optimistic and a setback occurs, you focus your energy on finding solutions because you truly believe there is one. If you believe that you suffer from bad luck, check out this article.

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Quick Fix: Consider the idea that optimism and pessimism are both expectations of the future. Each are equally likely to be true but which belief will help you lead a happier more fulfilled life? Instead of wasting your energy on complaining, spend that energy on learning.

8. Being Selfish

There are people out there that think it is silly to help others. They believe in taking and not giving. They are misers with their time, money and knowledge and are only interested in opportunities where they stand to benefit. Most big goals require the help of others and it is very difficult to help people who only care about taking.

Quick Fix: Serve others first. Always look for ways to add value to other people.

9. Surrounding Yourself with People Who Don’t Reach Their Goals

You are who you associate with. This may be hard to swallow for some people and there are always exceptions to the rule but for the most part, we act in accordance with the people around us. This comes from the strong ad natural desire to belong and to be accepted (think of all the dumb things you did in high school just to fit in).

Quick Fix: Associate with people who always reach their goals.

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10. Watching Too Much TV

Not all TV is bad but if you are watching TV then most likely you are not doing anything to move one step closer to your goal. The problem with TV these days is that it is captivating. There are programs for all interests and hobbies and the shows keep getting better and better. Those who watch alot of TV usually don’t reach their goals and perhaps people watch TV because they don’t have any goals.

Quick Fix: Shut off the TV. Cancel the cable. Pick up a book that will help you move one step closer to your goal. Here are 6 Steps to Remove TV from your Life.

Do you have anything to add? What do you think are the reasons why people don’t reach their goals and what are your thought about the 10 reasons we have listed here. Feel free to give your own effective quick fixes for the different reasons in the comments section below.

Featured photo credit: Kyle Glenn via unsplash.com

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