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How To Totally Rock Your Goals…Even If You’ve Failed At Them Before

How To Totally Rock Your Goals…Even If You’ve Failed At Them Before

Ever get that feeling that no matter how much you do, there is always a continuing onslaught of things you need to get done?

You had dreams, ideas, things you wanted to try out, and business concepts you know would put cash into your bank account…If only you could get round to doing them you would totally rock your goals!

But then, nothing ever changes. Just as you think you’ve got one time-draining activity out of the way, something else comes along to take its place. It’s almost as if the harder you work and the faster you climb, the steeper the hill gets.

Maybe you can relate to the idea of being on a treadmill at the gym. Each time you have a little success, someone hits the incline button to make you run at a steeper angle! I remember a busy mom describing this as one of her recurring nightmares.

Something’s Got To Give!

If you’re in this situation, it’s not your fault. You got here because you had the best of intentions.

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The reality is, though, the thinking that got you onto this treadmill is not the same thinking that will help you get off of it.

Thinking that you just need to get more stuff done, work harder, or work smarter is still treadmill thinking. It’s not going to fundamentally change anything. All that happens if you apply this logic is that you end up working harder, but still having more stuff come in to fill those precious little gaps in your schedule.

Real change comes from a new approach. Getting off the treadmill depends on starting from somewhere else – away from the treadmill – and applying a new logic.

Step Away From The Treadmill!

You see, the treadmill mentality focuses on dealing with incoming demands and getting through a to-do list. What you need to do to break free of the treadmill is start from:

  1. what you really want out of your life, and
  2. how you want to spend your time.

The first item – what you want out of your life – is fairly straightforward. For most movers and shakers, they’ve got this pretty well defined from the material through to their relationships and their inner world. I’m going to assume you know what you want.

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What is normally overlooked, though, is the second thing: how you want to spend your time.

“We live in an age where hard work and sacrifice are the myths of success.”

The truth is, this is just a paradigm, a way of thinking and seeing the world. However you see the world determines the rules you allow yourself to play by. If you think having what you want has to be hard work, guess what? It will be!

By contrast, if your view of the world is that you can have your life the way you want it, and that you just need to be a bit savvy around how you go about it, you’re playing a whole different game. One in which you open up the possibility that achieving your goals is fun, interesting and taps in to you doing what lights you up…as part of the process, not just the end game.

How To Eliminate The Treadmill And Still Function In The ‘To-Do List World’

“This is all very well,” you may be thinking. “Throwing away the to-do list, and just do what I feel like. But I have responsibilities: a job to do, a business to run.”

Quite right! I agree entirely, so let me clarify something, and then give you a method that you can use to operate in the ‘real world’.

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Firstly, this isn’t about shirking your responsibilities. There are still going to be things that you need to spend time doing. However, if you start from the premise that you should only do what you do best, and can re-delegate or outsource or swap with someone to get rid of the things that are frustrating you, then so much the better.

The Three Bubble Approach

Here’s the method to get real-world results, whilst refusing to get on the treadmill. Three bubbles a day keeps the treadmill away!

  1. Decide on what you really want out of each area of your life. Maybe set a goal for your work, a goal for your relationships, one for your family and one for your health and/or spirituality. Make sure you write these down somewhere you can keep referring back to them.
  2. Each week spend some time working on these things. Let’s use the work category as an example. Imagine your goal is to get more clients. Before you start your normal work or open you emails, take a piece of paper and write on it what you want to achieve that day in terms of finding more clients. It may be that you want to call up some old contacts, or send out an email to your list, or write a few letters to prospects. Whatever it is, put one or two items on the sheet of paper in bubbles around the goal “get more clients”.
    three bubble method
    •  Now look at everything else you need to make happen that week, and decide what category they fit into: maybe managing staff, maybe delivering presentations, maybe renewing your car insurance. Whatever they are, they fit into a category. Write those on the piece of paper too, and see what category you can assign them to.
    • Here’s the tough part. Each day you want to limit yourself to three categories at the most: this is where the three bubbles comes from in the method name.
    • You see, you lose so much time and momentum by constantly switching your focus and you want to minimize this. Only working on two or three categories a day seriously amps up your ability to be productive and stay in your flow. Select your categories for today now. One of these categories should include that first thing you chose that you really wanted to achieve, but probably wasn’t already on your ‘treadmill list’.
    • Each day, you do the same thing: only ever working on two or three categories (you can pick different ones each day). Sure, there may be a number of tasks in one category, so it’s OK to plug through each of those (just have them on spokes that come out of the category bubble, like a mind map).

    The key thing to remember is there is a magic that happens when you apply all your thinking and attention to just one area you want to crack.

    Imagine What Might Be Possible For You!

    If you follow this method, what you’ll end up doing is making incremental progress on only the things that matter to you – and not the things that just take up your time. Sure, you may get the odd thing that takes you off track that you need to respond to, but as long as you have this bubble diagram of your main categories for the day, you can always have traction on the things that are important.

    What’s more, you will always remember the things that are meaningful and important to the direction you want to go in. If getting more clients is important, by using this method there is no way you are going to miss or forget about an opportunity to make some progress in this area. You will flat out get this done!

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    This is a million miles away from the treadmill to-do list you may be using at the moment. What you can probably see already is that it takes the overwhelm out of making progress on something that is important to you, whilst still juggling the other stuff that needs doing. Focusing on just your elected categories for the day allows you to park the others, guilt-free, until their allocated day.

    It’s amazing how freeing this is. Just try it and see!

    What Categories Are You Going To Work On Today?

    OK, so over to you now. What categories are you going to select to work on today? Share in the comments below. It is super motivating to share, and see how others are applying these insights.

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    Last Updated on May 22, 2020

    10 Practical Ways to Improve Time Management Skills

    10 Practical Ways to Improve Time Management Skills

    Do you often feel stressed out with too much work or too many responsibilities? As time passes, do you feel like you have more tasks on hand than you have time to do them?

    The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to lower stress levels and improve your productivity both at work and at home.

    Time management skills take time to develop and will look different for each person. Finding what works best for you and your busy schedule is key here.

    To get you started, here are 10 ways to improve your time management skills and increase productivity.

    1. Delegate Tasks

    It is common for all of us to take on more tasks than we are capable of completing. This can often result in stress and burnout.

    Delegation does not mean you are running away from your responsibilities but are instead learning proper management of your tasks. Learn the art of delegating work to your subordinates as per their skills and abilities and get more done. This will not only free up time for you but will help your team members feel like an integral piece of the work puzzle.

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    2. Prioritize Work

    Before the start of the day, make a list of tasks that need your immediate attention. Unimportant tasks can consume much of your precious time, and we tend to offer these too much of our energy because they are easier or less stressful.

    However, identifying urgent tasks that need to be completed on that day is critical to your productivity. Once you know where to put your energy, you will start to get things done in an order that works for you and your schedule.

    In short, prioritize your important tasks to keep yourself focused.

    3. Create a Schedule

    Carry a planner or notebook with you and list all the tasks that come to your mind. Being able to check off items as you complete them will give you a sense of accomplishment and keep you motivated.

    Make a simple ‘To Do’ list before the start of the day, prioritize the tasks, and focus on the essentials. Make sure that these tasks are attainable, too. If there is a big task you need to complete, make that the only thing on your list. You can push the others to the next day. 

    To better manage your time management skills, you may think of making 3 lists: work, home and personal.

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    4. Set up Deadlines

    When you have a task at hand, set a realistic deadline and stick to it. Once you set a deadline, it may be helpful to write it on a sticky note and put it near your workspace. This will give you a visual cue to keep you on task.

    Try to set a deadline a few days before the task is due so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline; reward yourself for meeting a difficult challenge.

    5. Overcome Procrastination

    Procrastination is one of the things that has a negative effect on productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life[1].

    Avoiding procrastination can be difficult for many. We tend to procrastinate when we feel bored or overwhelmed. Try to schedule in smaller, fun activities throughout the day to break up the more difficult tasks. This may help you stay on track.

    6. Deal With Stress Wisely

    Stress often occurs when we accept more work than we are capable of accomplishing. The result is that our body starts feeling tired, which can affect our productivity.

    Stress comes in various forms for different people, but some productive ways to deal with stress can include:

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    1. Getting outside
    2. Exercising
    3. Practicing meditation
    4. Calling up a friend
    5. Participating in your favorite hobby
    6. Listening to music or a podcast

    The key is to find what works for you when it comes to lowering your stress response. If you don’t have time for anything else, try a couple of breathing techniques. These can be done in minutes and have been proven to lower stress-inducing hormones.

    7. Avoid Multitasking

    Most of us feel that multitasking is an efficient way of getting things done, but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills.

    Make use of to-do lists and deadlines to help you stay focused! This way you can do better at what you’re doing. Wait until you finish one before starting another. You’ll be surprised by how much more you’re able to get done.

    8. Start Early

    Most successful people have one thing in common — they start their day early as it gives them time to sit, think, and plan their day.

    When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels start going down, which affects your productivity, motivation, and focus[2].

    If you’re not a morning person, you can just try waking up thirty minutes earlier than your normal time. You’ll be amazed by how much you can get done in that bit of time. If you don’t want to use it to work, use it to do a bit of exercise or eat a healthy breakfast. This kind of routine will also contribute to your productivity during the day.

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    9. Take Regular Breaks

    Whenever you find yourself feeling tired and stressed, take a break for 10 to 15 minutes. Too much stress can take a toll on your body and affect your productivity.

    And even better, schedule your break times. It helps you to relax and gets back to work with energy again later. If you know a break is coming, you’ll likely be able to overcome boredom or a lack of motivation to push through the task at hand.

    Take a walk, listen to some music, or do some quick stretches. The best idea is to take a break from work completely and spend time with your friends and family.

    10. Learn to Say No

    Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your to do list before agreeing to take on extra work.

    Many people worry that saying no will make them look selfish, but the truth is that saying no is one of the best ways to take care of yourself and your time. When you take care of this, you’ll find you have more energy to devote to the important things, which the people around you will ultimately appreciate.

    Final Thoughts

    When you get clear about what’s on your plate, you’ll be more focused and get more done in less time.

    Good time management requires a daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more. Use the above strategies for few weeks and see if they help you. You may be surprised just how much more time you seem to have.

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    Featured photo credit: Brad Neathery via unsplash.com

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